ABSTRACT
This project is
insight into the design and implementation of a web driven clinic management
system. This system is developed to reduce the time wasted in storing and
retrieving patient data. The system increases the performance of operation in
the clinic; assist the doctor’s patient at the front desk of a hospital. It
makes appointment booking easy. The patient will be able to learn about the
doctors, appointment times, relevant departments, laboratory tests and the
specific medicine about his/her medical situation. The methodology
that was applied to achieve the objective in this web driven system is the
Object-Oriented Methodology, which uses an object-oriented approach for
modeling web information system (WIS). This methodology separates the different
parts of a complex application, and the development time is reduced through the
use of components and distributed structure. The system was implemented using
PHP, MySQL programming language, CSS, and HTML. This is because the programming
language has the advantage of easy development, flexibility and it has the
ability of providing the developer with possible hints and it produces a
graphical user interface.
TABLE OF CONTENTS
CERTIFICATION.. 2
DECLARATION
STATEMENT.. 3
APPROVAL.. 4
ACKNOWLEDGEMENT.. 5
ABSTRACT.. 6
DEDICATION.. 7
TABLE OF
FIGURES. 10
CHAPTER ONE.. 11
INTRODUCTION.. 11
1.1 Background
of the study. 11
1.2 Statement
of the problem.. 13
1.3 Aim and
Objectives of the Study. 13
1.4
Significance of the Study. 14
1.5 Scope of
the Study. 14
1.6 Limitation
of the Study. 14
CHAPTER 2. 15
LITERATURE REVIEW... 15
2.0
Introduction. 15
2.1 Internal
organization of hospital 17
2.2 Problems
with Patient paper Record. 20
2.3 Benefits of
Clinic Management System.. 20
3.1 Research
Methodology. 21
3.2 Analysis of
the Existing System.. 22
3.2.1 Strengths
of the Existing System.. 22
3.2.2 Weakness
of the Existing System.. 23
3.3 Analysis of
the Proposed System.. 24
3.3.1
Advantages of Electronic Health Records. 25
3.4
Justification of the Proposed System.. 25
CHAPTER FOUR.. 26
SYSTEM DESIGN
AND IMPLEMENTATION.. 26
4.0
Introduction. 26
4.1 System
design and specification. 26
4.1.2 Security Design and Specification. 27
4.1.3 Database
design and specification. 28
4.1.4 System
flowchart 35
4.2 System
development tools and justification. 40
4.3 System
requirement 41
4.3.1 Hardware
requirement 41
4.3.2 Software
requirement 41
4.3.3 Peoples
requirement 42
4.4 System
testing. 42
4.4.1 Modular/
unit testing. 42
4.5
Implementation details. 43
4.5.1 End-user
training. 43
4.5.2 File
conversion. 43
CHAPTER FIVE.. 45
SUMMARY,
CONCLUSION AND RECOMMENDATION.. 45
5.1 Summary. 45
5.2 Conclusion. 45
5.3
Recommendation. 46
REFERENCES. 47
APPENDIX A.. 48
APPENDIX B.. 54
PROGRAM SOURCE
CODE.. 54
Table
1: Appointment table……………………………………………………………,,,……33
Table
2: Contact table………………………………………………………………,,.……….34
Table
3: Contact Info table…………………………………………………….……..….……35
Table
4: Doctor table………………………………………………………………………….36
Table
5: In-house table……………………………………………………………………..…37
Table
6: Management table………………………………………………………………...…38
Table
7: Patient table……………………………………………………………………........39
Table
8: System administration table…………………...……………………………………40
Table
9: Patient visiting table………………………………...………………………………40
Figure
1: Flowchart for booking appointment……………………………………………….42
Figure
2: Flowchart for Appointment process……………………………………………….44
Figure
3: Flowchart for lab test……………...……………………………………………….47
Caritas University, Amorji Nike, Enugu, is a faith
based private university approved by the federal government of Nigeria on 16th
December 2004. It was officially opened on January 21st 2005 by the Federal
ministry of education, prof Fabian Osuji, some of the facilities provided by
the university includes medical care, sport facilities, although the clinic has
no permanent structure .Over the years medical records of student have being
recorded manually were each student is allocated a file were medical report of
the patient is recorded. This method of filing health report is stressful and
time consuming; with the use of clinic management system records can be easily
accessed.
Clinic management systems are computer software products that coordinate
and integrate all the inherent activities involved in the management and
running of a healthcare facility. Healthcare computer system, commonly
known as clinic management system, is created to computerize manual operations
in clinics. The primary purpose is to digitize patient records so as to make
data retrieval easy and efficient. Being in the digital form, patient data can
be conveniently shared and accessed by multiple simultaneous users at different
locations, resulting in smoother clinical operations and collaboration among
clinicians. It also means that patient data can be easily backed up, and be
protected for confidentiality and from tampering through access control.
Clinic management system is a computerized system designed and programmed to
deal with day to day activity taking place. The program can look after
inpatient, outpatients, database treatment, status illness, billings in the
pharmacy and labs. It also maintain hospital information such as ward id
doctors in charge and department administering .the purpose of the project is
to computerize the front office management of the hospital to develop software
which is user friendly, easy, fast, and cost effective. Clinic management
system deals with the collection of patient information, diagnosis details,
etc. clinic management system is a web based system that provides clinic with
the tools to organize evaluate and efficiently manage department within the
clinic. Clinic management system is a web based system that provides clinic
with the tools to organize evaluates and efficiently manage departments within
the clinic. Clinic management system has five parts namely: hardware, software,
procedures, people and data. This project work will be of importance to the
medical sector as it will be designed to address most of the administrative
work. This system controls and protects personal privacy and reinforces
confidentiality, provides a consumer view of information, accommodates consumer
decision support and self-care, Supports medical education, support clinical
research. Accounting becomes very complicated and pathetic, using the Manuel
method of record keeping and retrieving patient’s information. The goal of a
system is to develop and implement the system cost effectively, user friendly
and most suited to the user’s analysis, where each patient is given a unique
identification number to enable them access the system and book appointment at
their convenient time. Clinic management system is designed to enable the
clinic input, process, and display their patient’s information. This system is
used to manage and maintain electronic medical records, patient’s information,
prescriptions, lab reports etc. caritas university has patient’s records
manually written and stored.
Considering the increase in number of
students in the university, facilities available and the health needs of the
people increase daily, computer aided machines is evitable for more accuracy.
The keeping and retrieval of
accurate records on patients are poorly carried out. In most clinics, files may
be misplaced and the information in them will be wrongly filed. Therefore
obtaining accurate data may not be possible. This is also the case with
obtaining other medical information and data especially when new folder and
number are obtained each year. The keeping of folder for each patient manually
takes a lot of time and money. Some of the information are redundant and have
net effect and inefficiency on the management. Caritas university clinic has
kept Manuel record in filing cabinet, the students waiting for the doctor queue
up for several hours in order to retrieve their folder before consulting a
doctor.
Managing a clinic with records on
paper will be tedious and difficult to keep track of patient’s appointment,
patients health condition will be difficult to observe due to the different
doctors in the clinic.
In view of the
problems mentioned above:
·
This system will exclusively automate
the daily operations of the clinic, such as assigning unique identification for
every patient when creating his or her medical record.
·
It makes scheduling doctor’s appointment
easy.
·
Staffs can automatically update changes
made to any record.
·
It is used for online booking of appointment.
Clinic
management system will help reduce time wasted in data processing. It secures
information from being accessed from unauthorized personal. The implementation of
clinic management system can help reduce the time wasted in booking appointment.
This
project work is to develop a system capable of handling most of the
administrative task in Caritas university clinic which include facilitate record update,
restricting access in the database with the allocation of privileges to
authorized personnel.
·
This project is limited to the use of
patient database system, a case study of Caritas university clinic Enugu.
·
Restricted access to data due to change
of management.
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