1.1 BACKGROUND OF STUDY
1.2 STATEMENT OF THE PROBLEM
1.3 OBJECTIVE OF STUDY
1.4 SIGNIFICANCE OF STUDY
1.5 SCOPE OF STUDY
1.6 LIMITATIONS OF STUDY
1.7 DEFINITION OF TERMS
2.2 OFFICE MANAGEMENT SYSTEM
2.3 OFFICE MANAGEMENT SCHEDULING
2.4 DATA MODELING OF OFFICE MANAGEMENT
2.5 WEB-BASED SYSTEM
ANALYSIS AND METHODOLOGY
3.1 SYSTEM ANALYSIS
3.2 ANALYSIS OF THE EXISTING SYSTEM
3.3 ADVANTAGES OF THE EXISTING SYSTEM
3.4 DISADVANTAGES OF THE EXISTING SYSTEM
3.5 ANALYSIS OF THE PROPOSED SYSTEM
3.6 ADVANTAGES OF THE PROPOSED SYSTEM
3.7 DISADVANTAGES OF THE PROPOSED SYSTEM
3.8 JUSTIFICATION OF THE PROPOSED SYSTEM
JUSTIFICATION FOR USING THE SSADM
4.1 OVERVIEW OF DESIGN
4.2 MAIN MENU
4.4 Database Design and Specifications
4.5 Program Modules Specification
Input / Output Specifications
4.7 Input Specification and Design
4.8 Output Specification and Design
4.9 Flowchart of the Proposed Solution
Choice and Justification of Programming Language Used
HARDWARE AND SOFTWARE REQUIREMENTS
Change Over Procedure
Training and Retraining of Staff
Software Performance Evaluation
SUMMARY AND CONCLUSION
5.2 REVIEW OF ACHIEVEMENT
5.3 AREAS OF APPLICATION
5.4 CONTRIBUTION TO THE BODY OF
5.5 SUGGESTION FOR FURTHER STUDIES
BACKGROUND OF STUDY
Virtually all software used in enterprises today has the
same goal which is supporting business processes. Some processes are entirely
automated, relying solely on communication among applications, others probably
rely on people to initiate the process, approve documents the process uses and
resolve any exceptional situations that arise like incomplete information. In
either case, it’s often possible to specify a discrete series of steps known as
workflow that describe the activities of the people and software
involved in the process. Once this workflow has been defined, an application
can be built around that definition to support the business process.
An office management is a set
of activities organized hierarchically in a tree structure. An office
management consists of a sequence of connected steps. It is a depiction of a
sequence of operations, declared as work of a person, a group of persons, an organization
of staff, or one or more simple or complex mechanisms. Office management may be
seen as any abstraction of real work, segregated in work share, work split or
other types of ordering. For control purposes, it may be a view on real work
under a chosen aspect, thus serving as a virtual representation of actual work.
The flow being described often refers to a document that
is being transferred from one step to another.
An office management system is a model to represent real
work for further assessment, e.g. for describing a reliably repeatable sequence
of operations. More abstractly, an office management is a pattern of activity
enabled by a systematic organization of resources, defined
roles and mass, energy and
into a work process that can be documented and learned. Offices are designed to
achieve processing intents of some sort, such as physical transformation, service provision, or
Office management concepts are closely related to other
concepts used to describe organizational structure, such as silos,
functions, teams, projects, policies and hierarchies. Office management may be
viewed as one primitive building block of organizations.
The term office management is used in computer programming
to capture and develop human-to-machine interaction. An office management
software aims to provide end users with an easier way to orchestrate or
describe complex processing of
data in a visual form, much like but
without the need to understand computers
An activity represents an
action in an office. It can be a complete activity that consists of several
child activities. An activity can be sequential which means that the order of
its action is specified at design time or the activity can be event driven
which means that the order of its action is determined at run time in response
to external events.
Windows office management foundation is a Microsoft
technology for defining, executing and managing offices. Windows office
management foundation includes a default set of activities that provide
functionality for control flow, conditions, event handling, state management
and communicating with applications and services. Windows office management foundation also provides
an extensible model and designer to build custom activities that encapsulate
office functionality for end users or for reuse across multiple properties.
Windows office management foundation comes with a
programming model, a rehostable and customizable office management engine and
tools for quickly building office management application on windows. It can be
used to enable workflow within line of business application, user interface
page flows, document centric workflows, human workflows, composite workflow for
service oriented applications, business rule-driven workflows and workflow for
system management. It has the ability to monitor a running office activities,
examining it’s execution in real time. Every office management system contains
some number of activities, each of which performs some aspect of that workflows
function. Office management acts as a container for these activities, providing
a way to control their lifecycles and order of execution. Windows office
management foundation aspires to support both system workflow and human office
management in a unified fashion. System office management tend to execute
activities in a well defined, predictable ways, while human office management
do not. To address both of these requirements, windows office management
foundation provides two built-in office management types: sequential office
management capable of executing activities in a predefined pattern and state
machine office management capable of responding to external events as they
Using office management system
to automate students’ registration process is very necessary because of the
flexibility and convenience it will offer both to the institution and students.
This research work when implemented will make it possible for students to do
their registration electronically on the institution’s website. The workflow
management system will then keep track of the student’s registration process from one department of the institution
to the other until the registration process is completed. It will also give the
student feedback anytime the student log on to the school’s website to know his
or her registration status. The workflow will also create automatic database
for the storage of the student’s electronic form.
STATEMENT OF THE PROBLEM
The current student’s registration process of Obasanjo
collage of health sciences which is based on manual registration process is
characterized by lack of integrity, concurrency problem and the inability of
student’s to process their registration online from any place.
The current manual registration process exposes the system
to lack of security of information thereby making the student’s information to
be exposed to unauthorized users.
Lack of a good database for
student’s forms exposes their files to the dangers of fire outbreak and
With the current system, student’s who have not paid their
school fees can easily photocopy the forms from others and do their
The current system does not support online registration
which makes it mandatory for the student to do their registration within the
school and this involves the transfer of this forms from hand to hand for
approval and distribution for manual storage. Therefore the proposed system
which is web-based will address the problems of insecurity, loss of document
and delays in the student registration process.
OBJECTIVE OF STUDY
The purpose of this research work is to develop a system
that should be able to
Automation of the student’s
registration process by changing all hard copy procedures involved to electronic
Provision of a robust database for
the electronic storage of registered students’ data and at the same time
reducing the number of stand alone databases.
Generation of students’ registration
number after the student have been duly cleared.
The use of office management to
create a process that can help in routing, approval, tracking and scheduling of
activities involved in the registration process.
Using office management system to
notify students of their registration status anytime they log in on the site.
Provided password to prevent
unauthorized users from accessing and manipulating information.
1.4 SIGNIFICANCE OF STUDY
Using office management to automate and keep track of the
student’s registration process will eliminate the problems associated with the
current manual student’s registration process which includes but are not
limited to lack of information integrity, concurrency problem and lack of data
This project when implemented provides a common office
management technology for windows which makes it possible and easier to
implement a registration process that can rely on multiple windows
It can also offer an office management framework for diverse
applications that will allow the student’s registration process to be hosted in
any environment and also to be customized for any environment.
Again, it can unify the system and human office management
involved in the student’s registration process. This will also provide support
for delay in the registration process which will provide the ability to modify
a running office management.
SCOPE OF STUDY
The scope of this research work is centered on the
registration process of the students of Obasanjo collage of health science
makurdi, Benue state. This project which is web-based, automates the student’s
registration process, generates students registration number, monitors the
movement of the electronic form online, notify students of their registration
status anytime they log onto the school’s website and also maintains the
integrity of the information being processed by using password to limit access
to only approved individuals. The system also creates automatic database for
the storage of successfully registered students
LIMITATIONS OF STUDY
Due to time constraint and limited resources, the use of
biometric could not be incorporated into the work for authentic identification
of real students as well as incorporating text message alert facilities.
DEFINITION OF TERMS
the fundamental building blocks of workflows. An activity represents an
event in a workflow. An activity can be sequential which means that the order of its action is specified at design time or event
driven which means that the order of its execution is determined at run time in
response to external events.
Workflow: According to the
Workflow Management Coalition glossary (1996) workflow is defined as the
automation of a business process, in whole or part, during which documents,
information or tasks are passed from one participant to another for action,
according to a set of procedural rules.
Office Management System: According
toFischer and Layna (1999) it is a system that defines, creates and
manages the execution of office management through the use of software, running
on one or more workflow engines, which is able to interpret the process
definition, interact with office management participants and, where required,
invoke the use of IT tools and applications.
Web-Based System: K.M. Hussain and
D.S. Hussain (1997) opined that the term Web-Based system refers to
those applications or services that are resident on a server thatcan be
accessible using a Web browser and is therefore accessible from anywhere in the
world via the Web.
Internet: Behrouz and Chung
(2004) in their book defined internet asa global system of
that use the standard Internet Protocol Suite
(TCP/IP) to serve billions of users worldwide. They further
opined that It is a network of networks that consists of millions of private,
public, academic, business, and government networks of local to global scope
that are linked by a broad array of electronic and optical networking
technologies. According to them, internet carries a vast array of information resources
and services, most notably, the inter-linked hypertext documents
of the World Wide Web (WWW)
and the infrastructure to support electronic
World Wide Web, abbreviated as
WWW and commonly known as The Web, is a system of interlinked hypertext documents
contained on the Internet as
noted by Sanjay Sharma (2006). With a web
one can view web
may contain text,
images, videos, and
between them by using hyperlinks.
Java is a fully computational
object-oriented language. As such, it is a suitable
vehicle for conventional standalone programs or
applications, which is the main use of the language today.
Java is also a multithreaded
language and this feature makes it a highly scale able language for programs
that execute on web server. Consequently, in recent years there have been
increasing use of java for server SID, or servlet programming.
With many programming
languages, compilation produces machine code. Each platform will have its own
machine specific code, so a program compiled on one platform will need to be
recompiled on another before it can be ran. Java byte code is an intermediate
code between source code and machine code. The byte code can be ran by any java
interpreter that conforms to the java virtual machine (JVM) specification. A
JVM can be standalone interpreter or embedded in a browser or electronic
device. Java is case sensitive, using PUBLIC instead of public, for example
will be rejected by the compiler.
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