ABSTRACT
Online clearance system is a research
work that will help build an effective information management for schools. It is aimed at developing a system for making clearance after graduation . The designed software will serve
as a more reliable and effective means of undertaking students clearance,
remove all forms of delay and stress as well as enable you understand the
procedures involved as well as how to do your clearance online. This project
work made use of data collected from the University, materials and journals
from various authors and software was developed to effectively achieve the aims
of this project. In this project, the
implementation of the computer-based system was carried out using PHP,
JAVASCRIPT, CSS, APACHE and MYSQL for the database. In conclusion, the work met all the
objectives intended. It is, however, recommended for use by all tertiary
institutions.
Keywords:
Implementation, Clearance, Software, Design, Information, Procedure.
TABLE OF CONTENT
Pages
Title
page
i
Approval
page
ii
Dedication
iii
Acknowledgement
iv
Abstract v
Table of
content
vi
CHAPTER
ONE
1
INTRODUCTION
1.1 Introduction
1.2 Background of the study
1.3 Statement of the study
1.4 Objectives of the study
1.5 Scope of the study
1.6 Limitations
1.7 Significance of the study
1.8 Definition of terms
CHAPTER TWO
LITERATURE REVIEW
2.1 Role of
information technology in the academic system
2.2 Data and
information
2.3 Computer
based information systems
2.4
Databases
CHAPTER
THREE
Description
and analysis of the existing system
3.1 General
analysis of the existing system
3.2 Method
of data collection
3.4
Organisational structure
3.5 Input
analysis
3.6 Process
Analysis
3.7 Output
analysis
3.8
Information flow diagram
3.9 Problems
of the existing system
3.10
Justification of the new system
CHAPTER FOUR
SYSTEMS
DESIGN
4.1 Design
standards
4.2 Output
specification
4.3 Input
specification and design
4.4 File
design
4.5
Procedure chart
4.6 System
flowcharts
4.7 System
specification
4.8 Program
flowcharts
CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION
5.1 Summary
5.2
Conclusion
5.3
Recommendation
REFERENCES
APPENDICES
Appendix A
Welcome page
Appendix B
Home page
Appendix C
Input forms
Appendix D
Output forms
Appendix E:
Program Source Codes
CHAPTER ONE
INTRODUCTION
1.1
BACKGROUND TO THE STUDY
Clearance is a status
granted individuals, typically members of the military, university graduates
and employees of governments and their contractors, allowing them access to
classified information, i.e. state secrets. The term "clearance " is
also sometimes used in private organizations that have a formal process to vet
employees for access to sensitive information. A clearance by itself is
normally not sufficient to gain access; the organization must determine that the
cleared individual has a "need to know" the information. No one is
supposed to be granted access to classified information solely because of rank
or position, but once a clearance is obtained, access to certain information or
gain of freedom will be granted.
As many universities have
choosing to pursue the dynamic educational options available online. The
advantages of e-learning are many. As people of all ages and backgrounds become
increasingly reliant on the internet for information, online learning becomes
more convenient and efficient here the need for an online clearance system. The
skills needed to access and comprehend information online are becoming
commonplace, and the flexibility of wireless computing means that any coffee
shop, airport or bedroom can become a classroom. Online courses, registrations,
clearance have few, if any scheduling restrictions, well-integrated learning
resources and competitive degree options, with an online clearance system.
The changing
online college landscape now includes online clearance system, traditional
undergraduate and general studies programs. However, career learning is still
the most popular online training option.
1.2
BACKGROUND
OF THE STUDY
Caritas university, Amorji
nike Enugu is a private University approved by the federal Government of
Nigeria on Dec 16 2004. It was officially opened on Jan 21,2005 by the Federal
minister for education, Prof . Fabian Osuji.
It is the second catholic university founded by Rev. Fr. Prof E.M.P Edeh. The school is managed by the
congregation of Sisters of Jesus the
Saviour, a religious congregation of nuns founded by him. The school operates
the faculty system and presently has four faculties; Engineering,
Enviromentals, Management and social sciences and natural science
In Universities
like Caritas, there is need for automated method of keeping data, more so a
greater need for an online clearance system. This would go a long way in
alleviating the various problems and stress involved in the manual method of
clearance. Moreover, the issue of delayed youth service as a result of
inability to complete the tedious manual process of clearance would be
curtailed.
1.3
STATEMENT OF THE PROBLEM
The processes of clearing
students after their graduation requires that the students be cleared in various
departments and information units. Among which are:
§
Library fines and overdue or lost library materials from the
University
§ Departmental Dues
§ Infirmary and bookstore charges
§ Residence hall damage charges
§ Return of athletic equipment
§ Student Union Fee
§ Bursary and all other charges
For a graduating student to
carry out his \ her clearance from all these departments, it normally takes a
lot of time and a lot of processes and delays in clearing the student for youth
service as well as collection of statement of result. Hence it became
imperative for an online clearance system to eliminate the shortcomings of the
manual system in place.
1.4 OBJECTIVES
OF THE STUDY
The
objective of this project include:
·
To effectively and efficiently process students clearance
·
To provide a reliable and transparent system devoid of
personal inclinations and interest
·
To provide borderless access
·
To ensure prompt clearance
·
To alleviate the problems and stress of travelling and
queuing up of students during clearance.
1.5 SCOPE
OF THE STUDY
This research work is limited to clearance system for
graduating students from Caritas University. The software developed will be
carried out using HTML, Visual Basic and
Ms Access to manage both the database and at the same time make the
software online.
1.6 LIMITATIONS
This project covers all
aspect of online clearance system using Caritas University as a case study. However,
the following were the constraints:
Time constraints: Due to time constraint,
the web – page developed covers only clearance from various departments by the
graduating students.
Financial
constraints: It would cost a lot to develop a
full web – based clearance system.
Some
documents were considered confidential and were not made available.
1.7 SIGNIFICANCE
OF THE STUDY
The project work will help in a good number of ways to
ease the queuing system in the university as the online clearance system will
help students to achieve what ever they want to achieve without coming to the
various offices for clearance.
Clear advantages of Internet information processing
over those of traditional manual system are higher yields. Online clearance
system allows the users to check their clearance status as whether they are in
any way indebted to the school, fill and submit their clearance form, and
obtain their clearance letter. There are many other advantages of online
clearance system and some of them are listed below.
o It saves a lot
of time.
o It is very
convenient to use it right from the bedroom, office or anywhere in the World.
o Information
processing are very fast and delays can
be avoided.
o It is
inexpensive to students and school management.
·
Help the school in reducing costs such as
labour and stationary.
1.8 DEFINITION
OF TERMS
Computer Network: Computer Network is
a system that connects two or more
computers together using a communication link.
World Wide Web: World Wide Wed simply
called www is the most important tool of the Internet. It was created
ion the late 1980s in Europe
and was used limitedly in academic cycle.
Clearance: Official certification of blamelessness,
trustworthiness, or suitability
for graduation and issue of certificates in degree course.
Databases: A systematically arranged collection
of computer data, structured so
that it can be automatically retrieved or manipulated. It
is also called databank.
File Transfer: Any kind of computer file
can be sent via the Internet from one Internet user to another. Table of
accounts on spreadsheets, design by a graphic artists,
music sound files etc, can
all be exchanged in this way.
Web Brower: This is a special kind of software
that processes hypertext make-up language (HTML) document. In other
words, a web browser is a computer program that
interprets HTML command to collect, arranged and display the
parts of a web page.
Web Site: A website is a collection of many interconnected web
pages organized by a specific college, organization
company etc, containing web pages (good
and commodities) on the Internet. Web site are stored on web servers. There are
many web site and thousand of HTML pages on each
web site. A web site is a treasure of information and entertainment.
Hyperlinks: Hyperlinks are highlighted
words and phrase you find on web documents that you can
click on as to jump to some other documents or Internet services.
Online: Connected via a computer attached to or
available via a central computer network.
Offline: Disconnected
from computer network; describes a computer terminal or peripheral
device disconnected from a computer network.
System: Set of computer components that is, an
assembling of hardware, software and peripherals functioning together.
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