ABSTRACT
The
difficulties students and staff of admission office usually face in any higher
institution made us to realize that computer assisted admission system is the
best in processing students record in Lagos State University Ojo. This will
save our school the embarrassment caused by students complaints at the end of
working day.
Our basic
objective of designing and implementing an online students admission system is
the development of data Base, computer program that will enable the Register
and admission officers to efficiently, accurately and effectively process and
co-ordinate the various students activities in the institution without much
difficulties with little time.
In view of
this, admission officers must prepare for successful working relationship with
an online information processing and in addition get their members of staff
familiarized with the system for easy and effortless exercise that produce
reliable output (result).
This
project describes how much an students admission system is developed and how in
particular it can be effectively used for the day to day running of the set-up.
For the
purpose of this research we shall use data base programming language version
iv. This is because Dbase iv handles a large volume of data. It is database
management package, which is good for students record keeping activities.
TABLE OF CONTENTS
CHAPTER ONE
1.1
Introduction
1.2 Aim and Objectives of Study
1.3 Research Methodology
1.4 Scope of Study
CHAPTER TWO
2.1 Background Information
2.2 Education in Nigeria
2.2.1 Primary Education
2.2.2 Secondary Education
2.2.3 Promotional Education
2.2.4 Higher School Education
2.2.5 First Generation Universities
2.2.6 Second Generation Universities
2:2.7 Third Generation Universities
2.2.8 State Universities
2.2.9 Private Universities
2.3 Existing Operation of the Current System
2.3.1 Mode of Operation of the Current System
2.3.2 Problems with Current Admission Process
2.3.3 Advantage of Online Admission Application
System
2.4 Software Methodology
2.4.1 Attributes of a Well-Engineered Software
2.5 Extreme Programming
2.6 Object Oriented Technology
2.6.1 OOP 1N ASP.NET
2.6.2 Web Based Application
2.6.3 Web Database Application
CHAPTER THREE
3.1 Analysis of Research Technique used
3.2 Functional Requirement
3.3 Non Functional Requirement
3.4 Unified Modeling Language
3.5 Use of Case Diagram
3.5.1 Class Diagram
CHAPTER FOUR
4.1 Choice of Programming Language
4.2 Choice of Database
4.3 Description of Undergraduate Admission Processing
System
4.4 System Testing
4.4.1 Continuous Integration
4.5 Hardware and Software Specification
4.6 Sample Screen Shots
CHAPTER FIVE
5.1 Summary
5.2 Limitation of the Study
5.3 Recommendation and Future Work
5.4 Conclusion
REFERENCES
APPENDIX: Program
LIST OF FIGURE
Table 3.1 - Admission processing actors 30
Table 3.2 - Actions of admission actors 31
Fig 3.1 - Action's of admission diagram 32
Fig 3.2 - Class diagram for the admission
process 33
Fig 3.3 - Sequence diagram for the admission
process 34
Table 3.3 - Course table 35
Table 3.4 - Department table 35
Table 3.5 - Faculty table 35
Table 3.6 - Post jamb criteria table 35
Table 3.7 - Post jamb score table 36
Table 3.8 - Candidate information table 36
Table 3.9 - Session table 36
Fig 4.1 - Home page 42
Fig 4.2 - Candidate's home page 43
Fig 4.3 - Admin panel 43
Fig 4.4 - Add/edit faculty page 44
Fig 4.5 - Post UME score entry page 44
Fig 4.6 - Output of final batch of admitted
candidates 45
Fig 4.7 - Output of final list of admitted
candidates 46
CHAPTER ONE
BASIC CONCEPTS
1.1 INTRODUCTION
Information
processing has become an especially important activity in recent years because
most jobs depend heavily on the wise use of information. The need for
information given rise to efficient data processing and depending on the
organization, the type of data to be processed varied widely from organization
to organization.
Processing
admissions applications from prospective undergraduate students presents
institutions with interesting challenges. As more universities and colleges
desire to take advantage of information technology, most of the
technology-based innovations involve administrative tasks that are relatively
centralized. However, at most institutions, undergraduate student admission is
a highly decentralized process, with each department or program establishing
its own admissions committee.
Clearly, such
highly decentralized processing requires that whatever system is designed and
implemented be easy to learn and use, have adequate security, and be
customizable for specific situations.
This article
reports the successful design and implementation of a new process for handling
graduate applications at Lagos State University using a Web-based application
in conjunction with the Joint Admission and Matriculation Board (JAMB) system.
The
University has 52 departments offering graduate programs, and the admission
decision is made separately in each department. Undergraduate applications are
received centrally in the Admission Office. Until the development of online
undergraduate admissions application, the applications, paper copies of O’Level
exam scores, and decision sheets were sent using campus mail services to the
department for each applicant.
To further
the University's goal to recruit the best possible graduate students, and as a
way to evaluate the existing method of processing applications, a full review
of Central Admission Committee processes was done in June 2005. The study
revealed numerous problems, including too many "touches" of the
application materials by Admission Office and departmental staff, long delays
in campus mail, and processing delays in collating departmental decisions (which
delayed the notification to students).
In addition,
departments were keeping their own lists of applicants and maintaining
duplicate databases to keep information current. Data were being entered
multiple times by different staff. Each of these problems alone caused
difficulties in the timely admission of high-quality applicants; cumulatively
their effects were preventing many departments from competing effectively in a
very competitive market. Additionally, many applicants received duplicate
letters concerning admissions decisions due to problems in recordkeeping using
paper forms; such duplication reflected poorly on the institution.
The goals
for improving the graduate admission process were:
·
Reduce the time
it takes for information to flow between the Central Admission Committee and
departments;
·
Eliminate the
duplicate keying of data;
·
Provide current
information about applicants, with real- time updating;
·
Provide key data
with sorting capabilities in one easy- to-read screen;
·
Create
specialized rankings of applicants for departments with especially high
volumes; and
·
Create electronic
forms for admissions decisions that are sensitive to specific admission codes
and department needs.
This project
work uses Software approach to solve numerous problems associated with
undergraduate Admission processing in Lagos State University. UML and other tools were used to analyze the
requirements. The proposed system will generate Admission List automatically
according to the criteria set.
Undergraduate
Admission Processing in Lagos State University is done manually and with so
much stress, errors and delays. The proposed system will assist to generate
Admission List (Merits) automatically to reduce errors associated with the
processing
1.2 AIM
AND OBJECTIVES OF STUDY
The aims of
the proposed system is to design and implements a web-based students
administrative system that will allow the Lagos State University generate
Admission List on time for a particular academic session and publish same on
its web site. Similarly, candidate will be able to visit the Web Site on the
Internet to know whether or not they have been admitted into the University.
In addition,
the main objectives of the system amongst others are to automate the complete admission system starting
from the notification to admission process.
These can be achieved through effective implementation of the following:
·
Minimize errors
i.e. making sure that a candidate’s name does not appear more than once on the
list.
·
Adequately keep
admission records
·
Update the
database of students with new intakes
·
Make sure the
names of only qualified candidates appear on the list
·
Avoid the stress
of congestion on campus to check result
·
Extend their
reach to geographically scattered students
·
Reducing time in
activities
·
Centralized data
handling and paperless admission with reduced manpower.
·
Cost cutting
·
Operational
efficiency, consist view of data and integration with other institutions are
other factors.
1.3 RESEARCH
METHODOLOGY
Successful automation
of the processes in the University is complex, so considerable amount of
research and planning has to be carried out. Various steps are taken which
includes identifying the existing problems; studying and analyzing the current
system, conceptualizing a new system and designing it. It also includes program
specification.
Recommendations
are made on how the system can be improved. Planning not only saves a bit of
development time, it also helps to make reasonable and efficient decisions.
The quality
of data collection is very important in any research project. It is often
regarded as yardstick for measuring reliability of the research itself. The
quantity is helpful due it does not always determine the quality but rather to
give the researcher a wider view and knowledge about the problem under study.
It requires that some step be taken in sequence to locate the various sources
of data and actually how to collect them. The techniques that are commonly used
are:-
1.
Interview
2.
Questionnaire
3.
Observation
4.
Document
Examination
Of the above
listed methods of data collection, Interviewing and Document examination will
be use for the purpose of this study.
Interviews
In Quantitative research (survey research), interviews are more
structured than in Qualitative research
Face -to -face interviews
have a distinct advantage of enabling the researcher to establish rapport with
potential participants and there for gain their cooperation. These interviews
yield highest response rates in survey research. They also allow the researcher
to clarify ambiguous answers and when appropriate, seek follow-up information.
Disadvantages include impractical when large samples are involved time
consuming and expensive. (Leedy and Ormrod, 2001)
Telephone interviews are less
time consuming and less expensive and the researcher has ready access to anyone
on the planet that has a telephone. Disadvantages are that the response rate is
not as high as the face-to- face interview, but considerably higher than the
mailed questionnaire. The sample may be biased to the extent that people
without phones are part of the population about whom the researcher wants to
draw inferences.[11]
1.4 SCOPE
OF STUDY
Although
this topic is very wide, the scope of study will entail the Lagos State
University Admission Processing for undergraduate commencing from the time
candidates’ List is released by Joint Admission and Matriculation Board to the
time candidate’s name appear on the Admission List of the University.
·
Create different system users and assign different roles with related
permissions.
·
The Notification
will be released through online and manually.
·
Students can
apply online.
·
Verification of
marks/details done by interacting with different agencies like school boards or
college management systems.
·
Ranks will be
generated depending upon the marks obtained for qualified candidates and call
letters will be sent to short listed candidates.
·
Admissions will
be done online, saving the time of students.
·
Centralized data
maintained.
·
The seats
management will be done by the convener online and availability of seats
announced.
·
Statistical
reports on daily activities in the admission process will be generated.
·
The system
provides security through password authentication. The Administrative staff and
system administrators have their own login ids and these ids help in maintain
the integrity of the system.
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