the importance of information processing in our modern era, caused by high
dependence by majority of our sectors on information processing methods .
informed the reason for information given to make data processing efficient and
depending on the organization. Though, the type of data to be processed varied
widely from one organization to the other.
project was centered on online admission processing system. Eradicating the old
ways of manual admission processing, which results to numerous problems
encountered and inconsistency of the whole exercise
software was developed using ASP.NET. This programming method was chosen because it
improves performance by utilizing the strengths of JIT compilation, automatic
resource optimization, runtime profiling, automatic memory management, early
binding, better caching and exception handling. The inclusion of web application provides an unprecedented
opportunity, thereby eradicating queue era in obtaining and submission of forms
and other academic activities which can now be done conveniently at their
respective comfort places.
Software database drivers are available for most database platforms so
that application software can use a common application programming interface
(API) to retrieve the information stored in a database. SQL
Server was therefore chosen because of its many advantages such over others.
TABLE OF CONTENT
Title page i
Table of Content vi
Aim and objectives of study 3
Research methodolody 4
of the study 6
2.1Background information 7
2.2 Education in Nigeria 7
2.2.1 Primary education 8
2.2.2 Secondary education 9
2.2.3 Promotional Examinations
2.2.4 Higher school education 12
2.2.5 First generation universities 13
2.2.6 Second generation universities 13
2.2.7 Third generation universities 13
2.2.8 State universities 13
2.2.9 Private universities 14
2.3 Existing operation of the current system 14
2.3.1 Mode of operation of the current system 14
2.3.2 Problems with the current admission process 15
2.3.3 Advantages of online admission application
2.4 Software methodology 18
2.4.1 Attributes of a well-engineered software 19
2.5 Extreme programming 19
2.6 Object oriented technology 21
2.6.1 OOP in
2.6.2 Web-based application 23
2.6.3 Web database application 23
SYSTEM ANALYSIS AND DESIGN
3.1Analysis of research techniques used 25
3.2Functional requirements 26
modeling language 28
case diagram 28
SYSTEM IMPLEMENTATION AND TESTING
4.1 Choices of the programming language 37
4.2 Choice of Database 38
4.3 Description of undergraduate admission
processing system 39
4.4 System Testing 40
4.4.1 Continuous integration 41
4.5 Hardware and software specification 42
4.6 Sample screen shots 43
SUMMARY, CONCLUSION AND RECOMMENDATION
5.1 Summary 50
5.2 Limitation of the Study 50
5.3 Recommendation and future work 50
5.4 Conclusion 51
Information processing has become an especially
important activity in recent years because most jobs depend heavily on the wise
use of information. The need for information given rise to efficient data
processing and depending on the organization, the type of data to be processed
varied widely from organization to organization.
admissions applications from prospective undergraduate students presents institutions
with interesting challenges. As more universities and colleges desire to take
advantage of information technology, most of the technology-based innovations
involve administrative tasks that are relatively centralized. However, at most
institutions, undergraduate student admission is a highly decentralized
process, with each department or program establishing its own admissions
Clearly, such highly
decentralized processing requires that whatever system is designed and
implemented be easy to learn and use, have adequate security, and be
customizable for specific situations.
This article reports
the successful design and implementation of a new process for handling graduate
applications at Lagos State University using a Web-based application in
conjunction with the Joint Admission and Matriculation Board (JAMB) system.
The University has 52 departments offering
graduate programs, and the admission decision is made separately in each
department. Undergraduate applications are received centrally in the Admission
Office. Until the development of online undergraduate admissions application,
the applications, paper copies of O’Level exam scores, and decision sheets were
sent using campus mail services to the department for each applicant.
To further the University's goal to recruit the
best possible graduate students, and as a way to evaluate the existing method
of processing applications, a full review of Central Admission Committee
processes was done in June 2005. The study revealed numerous problems,
including too many "touches" of the application materials by Admission
Office and departmental staff, long delays in campus mail, and processing
delays in collating departmental decisions (which delayed the notification to
In addition, departments were keeping their own
lists of applicants and maintaining duplicate databases to keep information
current. Data were being entered multiple times by different staff. Each of
these problems alone caused difficulties in the timely admission of
high-quality applicants; cumulatively their effects were preventing many
departments from competing effectively in a very competitive market.
Additionally, many applicants received duplicate letters concerning admissions
decisions due to problems in recordkeeping using paper forms; such duplication
reflected poorly on the institution.
The goals for improving the graduate admission
Reduce the time it takes for information to
flow between the Central Admission Committee and departments;
Eliminate the duplicate keying of data;
Provide current information about applicants,
with real- time updating;
Provide key data with sorting capabilities in
one easy- to-read screen;
Create specialized rankings of applicants for
departments with especially high volumes; and
Create electronic forms for admissions
decisions that are sensitive to specific admission codes and department needs.
This project work uses Software approach to
solve numerous problems associated with undergraduate Admission processing in
Lagos State University. UML and other
tools were used to analyze the requirements. The proposed system will generate
Admission List automatically according to the criteria set.
Undergraduate Admission Processing in Lagos
State University is done manually and with so much stress, errors and delays.
The proposed system will assist to generate Admission List (Merits)
automatically to reduce errors associated with the processing
1.2 AIM AND OBJECTIVES OF STUDY
The aims of the proposed system is to design
and implements a web-based students administrative system that will allow the
Lagos State University generate Admission List on time for a particular
academic session and publish same on its web site. Similarly, candidate will be
able to visit the Web Site on the Internet to know whether or not they have
been admitted into the University.
In addition, the main objectives of the system
amongst others are to automate the complete admission system starting from the
notification to admission process. These
can be achieved through effective implementation of the following:
Minimize errors i.e. making sure that a
candidate’s name does not appear more than once on the list.
Adequately keep admission records
Update the database of students with new
Make sure the names of only qualified
candidates appear on the list
Avoid the stress of congestion on campus to
Extend their reach to geographically scattered
Reducing time in activities
Centralized data handling and paperless
admission with reduced manpower.
Operational efficiency, consist view of data
and integration with other institutions are other factors.
1.3 RESEARCH METHODOLOGY
Successful automation of the processes in the
University is complex, so considerable amount of research and planning has to
be carried out. Various steps are taken which includes identifying the existing
problems; studying and analyzing the current system, conceptualizing a new
system and designing it. It also includes program specification.
Recommendations are made on how the system can
be improved. Planning not only saves a bit of development time, it also helps
to make reasonable and efficient decisions.
The quality of data collection is very
important in any research project. It is often regarded as yardstick for
measuring reliability of the research itself. The quantity is helpful due it
does not always determine the quality but rather to give the researcher a wider
view and knowledge about the problem under study. It requires that some step be
taken in sequence to locate the various sources of data and actually how to
collect them. The techniques that are commonly used are:-
Of the above listed methods of data collection,
Interviewing and Document examination will be use for the purpose of this
Quantitative research (survey research), interviews are more structured than in
Face -to -face interviews have a distinct advantage of
enabling the researcher to establish rapport with potential participants and
there for gain their cooperation. These interviews yield highest response rates
in survey research. They also allow the researcher to clarify ambiguous answers
and when appropriate, seek follow-up information. Disadvantages include
impractical when large samples are involved time consuming and expensive. (Leedy
and Ormrod, 2001)
Telephone interviews are less time consuming and less expensive and the
researcher has ready access to anyone on the planet that has a telephone. Disadvantages
are that the response rate is not as high as the face-to- face interview, but
considerably higher than the mailed questionnaire. The sample may be biased to
the extent that people without phones are part of the population about whom the
researcher wants to draw inferences.
1.4 SCOPE OF STUDY
Although this topic is very wide, the scope of
study will entail the Lagos State University Admission Processing for
undergraduate commencing from the time candidates’ List is released by Joint
Admission and Matriculation Board to the time candidate’s name appear on the
Admission List of the University.
system users and assign different roles with related permissions.
The Notification will be released through
online and manually.
Students can apply online.
Verification of marks/details done by
interacting with different agencies like school boards or college management
Ranks will be generated depending upon the
marks obtained for qualified candidates and call letters will be sent to short
Admissions will be done online, saving the time
Centralized data maintained.
The seats management will be done by the
convener online and availability of seats announced.
Statistical reports on daily activities in the
admission process will be generated.
The system provides security through password
authentication. The Administrative staff and system administrators have their
own login ids and these ids help in maintain the integrity of the system.
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