ABSTRACT
Computer
Software Based online clearance system is an internet base research work that
will help build an effective information management for schools. It is aimed at
developing a computer software system that replaces the manual method of
clearance for graduating students. The designed software will serve as a more
reliable and effective means of undertaking students clearance, remove all
forms of delay and stress as well as enable you to understand the procedure
involved, as well as how to do your clearance online. This project work makes
use of data collection from the university, materials and journals from various
authors and the software was developed to effectively achieve the aim of the
project. In this project, the implementation of the computer based system was
carried out using JOOMLA for the program; in conclusion, this project work is
likely going to meet some of the objectives.
THE
EXISTING SYSTEM
Objective
of the existing system is to unable student to pay all their fees before
leaving the school. Some Levis are charged for processing student files and
others for departmental dues or otherwise. The clearance system is design to
help student pay all their dues and obtain a clearance certificate.
TABLE OF CONTENT
Approval Page…………………………………………………………………………..i
Dedication………………………………………………………………………………..ii
Acknowledgement…………………………………………………………………..iii
Abstract……………………………………………………………………………………iv
Table of Content………………………………………………………………………v
CHAPTER ONE
1.1 Introduction…………………………………………………………………….. 1
1.2 Background of the
Study………………………………………………….. 2
1.3 Statement of the
Problem……………………………………………….. 3
1.4 Objective of the
Study…………………………………………………….. 3
1.5 Significant of the Study…………………………………………………… 4
1.6 scope of the Study…………………………………………………………. 4
1.7 Limitations……………………………………………………………………. 5
1.8 Definition of Terms……………………………………………………………. 5
CHAPTER TWO
2.1 Literature Review……………………………………………………. 8
2.2 Roles of Information Technology in the
Academic System…………………. 8
2.3 Data and
Information…………………………………….......... 10
2.4 Technology Enhancing Computer Software
Base Online Clearance System..11
2.5 Computer Base Online Information
System………….. 13
2.6 Data Bases……………………………………………………………. 15
2.7 Communication Used in Online Clearance
System… 18
CHAPTER THREE
3.0 Methodology………………………………………………………… 20
3.1 General Analysis of Existing
System………………………. 20
3.2 Method of Data Collection…………………………………… 20
3.3 Objective of the Existing
System………………………….. 22
3.4 Problem of the Current
System……………………………… 22
3.5 Justification for the New
System………………………….. 22
CHAPTER FOUR
4.0 System Design………………………………………………………. 24
4.1 Design Standard………….………………………………………… 24
4.2 Output Specification……………………………………………… 24
4.3 Input Specification………………………………………………… 25
4.4 Field Design…………………………………………………………. 25
4.5 Procedure…………………………………………………………… 27
4.6 System Requirement………………………………………….. 27
CHAPTER FIVE
5.0 Summary, Conclusion and Recommendation………. 30
5.1 Summary…………………………………………………………….. 30
5.2 Conclusion…………………….…………………………………… 31
5.3 Recommendation……………………………………………….. 31
REFERENCES……………………………………………………………. 32
APPENDIX
I
Program
source code……………………………………………… 45
Appendix
ii……………………………………………………………… 41
Appendix
iii…………………………………………………………… 42
Appendix v…………………………………………………. 44
CHAPTER ONE
1.1 INTRODUCTION
Clearance
is a status granted individuals, typically members of Military, University
graduates and Employees of Government and their contractors, allowing them
access to classified information, a clearance by itself is normally not
sufficient to gain access. The organization must determine that the clearance
individual has a “need to know” the information. Clearance is the process of
determining and negotiating any permission that are needed to melu de use of
someone else’s intellectual property in creative project. Part of that process
include
·
Determining the owner(s) of the intellectual
property.
·
Contacting the owners and negotiating on
agreement.
·
Administering written contracts
·
Handling other issue related to the use and
licensing of intellectual property.
No
one is supposed to be granted access to classified information solely because
of rank of position, but once a clearance is obtained access to certain
information or gain of freedom will be granted.
The
advantage of e-learning are many, as people of all ages and backgrounds become
increasingly reliant on the internet for information, online learning become
more convenient and efficient here, the need for an online clearance system.
The skills needed to access and comprehend information online are becoming
common place, and the flexibility of wireless computing means that any coffee
shop, airport or bedroom can become a classroom online courses, registration,
clearance have few, if any scheduling restrictions, well-integrated learning resources
and competitive degree option, with an online clearance system. The changing online college landscape
now includes online clearance system, traditional undergraduate and general
studies programs. However career learning is still the most popular online
training option.
1.2 BACKGROUND
OF THE STUDY
Caritas
University, Amorji-Nike Enugu is a private university approved by the Federal
Government of Nigeria on Dec. 16 2004. It was officially opened on Jan. 21 2005
by the Federal Ministry of Education, Pro. Fabian Osuji. It is the second
catholic university founded by Rev. Fr. Prof. EMP Edeh Cssp. The school is
managed by the congregation of sisters of Jesus the savior, a religious
congregation of nuns founded by him. The school operates the faculty system and
presently has four faculties: Natural Sciences, Engineering, Environmental
Sciences, Management and Social Sciences.
In
university like Caritas, there is need for automated method of keeping data,
more so a greater need for an online clearance system. This would a long way in
alleviating the various problems and stress involved in the manual method of
clearance. Moreover, the issue of delayed youth service as a result of mobility
to complete the tedious manual process of clearance would be curtailed.
1.3 STATEMENT
OF THE PROBLEM
The
process of clearing students of a named institution CARITAS UNIVERSITY after
graduation requires that the students must be cleared in their various
departments and information units. Among which are:
·
Sister’s Clearance
·
Bursary Clearance
·
Male Dean clearance
·
Security Clearance
·
Student Union Fee
·
Departmental Due
Furthermore,
for a graduating student to carry out his/her clearance from all these
departments it normally takes a lot of time and a lot of processes and delay in
clearing the student for youth service as well as collection of statement of
results. Hence, it became imperative for computer software based online
clearance system to eliminate the shortcoming of the manual system in place.
1.4 OBJECTIVES OF THE STUDY
The
objective of this computer software based online clearance system for the
graduating student includes the following:
·
To effectively and efficiently process students
clearance.
·
To provide a reliable and transparent system
devoid of personal inclination and interest.
·
To provide borderless access.
·
To ensure prompt clearance.
·
To alleviate the problems and stress of
travelling and queuing up of student during clearance.
1.5 SIGNIFICANT
OF THE STUDY
The
project work will help in a good number of ways to ease the queuing system in
the university as the online clearance system will help student to achieve
whatever they want to achieve without coming to the various offices for
clearance.
Clear
advantages of internet information processing over those of traditional manual
system are higher yields. Online clearance system allows the users to check
their clearance status as whether they are in any way indebted to the school,
fill and submit their clearance form, and obtain their clearance letter. There
are many other advantages of online clearance system and some of them are
listed below.
·
It save a lot of time.
·
It is very convenient to use it right from the
bedroom, office or anywhere in the world.
·
Information processing is very fast and delays
can be avoided.
·
It is inexpensive to student and school
management.
·
It is also help the school in reducing cost such
as labor and stationary.
1.6 SCOPE
OF THE STUDY
This project work is to
develop a computer software based online clearance system for doing clearance
for graduating students of Caritas University. The software development will be
carried out using JOOMLA Ms Access to manage both the database and at the same
time make the software online.
1.7 LIMITATIONS
This project covers some of
the aspect of a computer software based online clearance system using Caritas
University as case study. However the following are the constraints:
TIME CONSTRAINTS: Due to time constrain
the web-page covers only clearance for various departments by the graduating
student.
FINANCIAL CONSTRAINTS: Due financial
constraints people cannot afford this kind of process online especially towards
the cost of accessing the internet. Therefore, it would cost a lot to develop a
full web-based clearance system.
Some
documents were considered confidential and were not made available.
1.8 DEFINITION OF TERMS
Computer Network: Computer network is a
system that connects two or more computers together using a communication link.
World Wide Web: World Wide Web simply
called “www” is the most important tool of the internet, it was created in the
late 1980’s in Europe and was limitedly use in academics cycle.
Clearances: official certification of
blamelessness trustworthiness or suitability for graduation and issue of
certificate in degree course.
File Transfer: Any kind of computer
file can be sent via the internet from one internet user to another. Table of
account in a spreadsheet, design by a graphic artist, music and sound files etc
can all be exchanged in this way.
Web Browser: this is special kind of
software that processes hypertext mark-up language (HTML) document. In other
words, a web browser is a computer program that interprets HTML command to
collect, arranged and display the parts of a web page.
Web Site: A web site is a collection of
many interconnected web page organized by a specific college, organization
company etc, containing web page (goods and commodities) on the internet. Web
site is stored on web servers. There are many web sites and thousand of HTML
pages on each web site. A web is a treasure of information and entertainment.
Hyperlinks: Hyperlinks are highlighted
words and phrase you find on a web document that you can click on as to jump to
some other document or internet services.
Online: connected via a computer
attached to or available via a central computer network
Offline: Disconnected from computer
network, describe a computer terminal or peripheral devices disconnected from a
computer network.
System: Set of computer components that
is, an assembling of hardware, software and peripheral functioning together.
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