FEASIBILITY REPORT ON RICE PROCESSING MILL

TABLE OF CONTENTS

BUSINESS OVERVIEW

1.1  Products and Services

1.2       Vision Statement

1.3      Our Mission Statement

1.4      Business Structure

1.5       Roles and Responsibilities

1.5.1   Managing Directors (Owners):

1.5.2   Rice Mill Production Manager:

1.5.3   Floor Supervisor:

1.5.4   Accountant/Cashier:

1.5.5   Admin and Human Resource Manager:

1.5.6   Quality Inspector:

1.5.7   Machine Operators:

1.5.8   Store Manager:

1.5.9   Machine Maintenance Workers:

1.5.10             Truck Driver:

1.5.11 Security Guard:

2.0     SWOT Analysis

2.1       Strength:

2.2       Weakness:

2.3       Opportunities:

2.4       Threat:

3.0     MARKET ANALYSIS

3.1      Market Trends

3.2       Target Market

3.3       Competitive Advantage

3.4       Marketing Strategy and Sales Strategy

4.0       Sources of Income

5.0       Sales Forecast                                                                                     

6.0     Publicity and Advertising Strategy

7.0       Pricing Strategy

8.0      Payment Options

9.0      Start – Up Expenditure (Budget)

9.1       Generating Funding / Startup Capital for Trice Rice Mills

10.0  Sustainability and Expansion Strategy

11.0  Check List / Milestone

BUSINESS OVERVIEW

Rice milling is a very important process in post-production, as this is when the husk and bran layers are removed to then produce edible white rice that free of impurities. However, milling of the rice is usually dependent on the preference of the customers, which would invariably affect how many milling processes the rice would have to go through.

Rice milling businesses have grown over the years in the developed countries  and this is due to the fact that rice is the staple food of most countries of the world, and is eaten almost every day and especially during special occasions. Fortunately, since there hasn’t been any alternative to rice, this is a business that would continue to boom for a long time.

The milling production is one that can help in employing several hands that would help boost the economy and also help increase the per capita income of those employed as well as their dependants. Even though this is a profitable business to go into, it is also very competitive as more entrepreneurs are seeing the benefit this sort of business poses as a worthwhile investment.

1.1  Products and Services

The products and services that will be made available to customers include;

• Milling Rice
• Sale of Milled Rice By-products
• Storage Facilities
• Transport Facilities

1.2       Vision Statement

Our vision is to become the foremost rice milling production plant in states that have rice farms.

1.3      Our Mission Statement

Our mission is to ensure that we deploy the best milling machines in ensuring that our customers get the best service from us. We also intend to provide the best customer service so that our customers not only come back, but refer new clients to us as well, thereby giving us an edge over our competitors.

1.4      Business Structure

Trice Rice Mill Production Ltd intends to become a well known brand nationally, which means we not only intend to be well known in Eboyin State but also beyond the environs of the state. This will be achieved through our various strategies aimed at ensuring we achieve that claim.

We know how important our customers are, and so while we develop other important strategies aimed at moving the company forward, we will put our customers first by ensuring that we provide a quality customer service that is second to none. Aside from promptly attending to the complaints and enquiries of our customers, we intend to use the best CRM software that will help in providing this quality service.

While treating our external customers is topmost, we intend to also give a high priority to our internal customers, such as our employees and stakeholders, for we know how important having dedicated employees with the right attitude is. We intend to ensure that our employees in all our locations understand our corporate culture as well as our vision and objectives.

We intend to employ those with the right skill set and understanding of our policies into these positions;

• Managing Directors
• Rice Mill Production Manager
• Floor Supervisor
• Accountant/Cashier
• Admin and Human Resource Manager
• Quality Inspector
• Machine Operators
• Store Manager
• Machine Maintenance Workers
• Truck Driver
• Security Guard

1.5       Roles and Responsibilities

1.5.1   Managing Directors (Owners):

• See to the day-to-day management of the business, which includes direction, supervision and human resource issues; while carefully contributing to the interest of the business.
• Responsible for ensuring that contracts with business partners and clients are negotiated in favor of the business.
• Ensuring that the agreements and obligations of the duly monitored and fulfilled according to the practice of the business
• Responsible in ensuring that bills, payroll taxes and salaries are paid accordingly
• Responsible in ensuring the company remains afloat with a healthy bottom line
• Investment of cash assets that are short-term in nature with low credit loss risk
• Responsible in ensuring that the financial affairs as well as the accounts of the company are up-to-date and accurate.
• Responsible for the creation of company policies, structure, vision, goals and objectives as well as company culture
• Draft strategies that would move the company forward and also remove or modify strategies that aren’t working well

1.5.2   Rice Mill Production Manager:

• Oversees the staff and ensure that they follow company guidelines and policies
• Responsible for leaves and vacations
• Responsible for resolving complaints and issuing off queries
• Reports directly to the managing directors especially in matters that are above his jurisdiction
• Responsible for ensuring that the mill runs efficiently
• Comprehends directives from the Managing Directors and translate them to those below him as well as staff
• Evaluate employees based on their performance and progress from time to time and now those bound for promotion
• Ensure that quality control is maintained
• Ensure that the services are meeting up to customer needs and requirements

1.5.3   Floor Supervisor:

• Responsible for maintaining the production areas
• Coordination of daily operations on the floor of the mill by allocating tasks
• Supervises mill workers and also responsible for their performance.
• Ensures that the mill production machines are in good working conditions, and reporting maintenance issue to the appropriate department
• Ensures that production operations are performed in accordance with laid down standard of the company
• Assists Manager with training requirements
• Complies with the mill security, as well as ensure that all regulations such as fire and health are strictly adhered to

1.5.4   Accountant/Cashier:

• Responsible for ensuring that invoices are booked into the right account
• Responsible for reconciliation of both cash and bank statements by month end
• Ensures on-time payment of all invoices
• Ensures that cash is kept in a safe place and know the minimum and maximum level
• Carries out accounting operations that relate to cash handling
• Ensures that the correct taxes are deducted and paid

1.5.5   Admin and Human Resource Manager:

• Responsible for the recruitment, selection, training and development of employee
• Carries out regular performance appraisals on employees
• Responsible for employee welfare
• Responsible for employee retention and so drafts strategies that would ensure that retention is high while also working hand in hand with the Manager
• Ensure that employees remain motivated by influencing internal and external incentives
• Maintain proper and accurate personnel files

1.5.6   Quality Inspector:

• Responsible for final inspection
• Corrects whatever faults are found during the milling process and ensuring that the customer has a better finished product according to the stated requirements
• Works with manager and floor supervisor to ensure that the customers are satisfied always

1.5.7   Machine Operators:

• Prepares the machine before each procedure
• Runs the machine according to standard production procedures
• Responsible for trouble shooting light tasks such as machine breakdown that might occur during production
• Responsible for cleaning the machines and ensuring that they are recalibrated for the next task
• Ensures optimum efficiency of machine by monitoring the machine during procedure
• Ensures that regular maintenance is carried out
• Provides relevant information regarding machine to floor supervisor

1.5.8   Store Manager:

• Carries out store operational requirements
• Responsible for store staff by disciplining, coaching, monitoring as well as appraising work ethics
• Works hand in hand with the Manager
• Ensures that store is well ventilated and clean

1.5.9   Machine Maintenance Workers:

• Carries out thorough cleaning of machines and its parts
• Dismantles machines for effective repairs
• Reassemble machine after repair work has been carried out
• Works hand in hand with floor supervisor
• Replace or change machine parts

1.5.10             Truck Driver:

• Responsible for loading and unloading of truck
• Ensures truck is kept clean at all times
• Carries out light maintenance work on truck routinely
• Works hand in hand with Manager especially when enroute a location

1.5.11 Security Guard:

• Ensures the facility is secure at all times
• Scrutinizes incoming and outgoing vehicles
• Submits security report regularly

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