ABSTRACT
Educational
institutions are a very vital section of the society. Their proper functioning
contributes to the well being of the community. Screening and scoring is an important
phenomenon of these institutions. This project work describes a computerized
screening and scoring system which has been introduced in Osun State
Polytechnic, Iree, for improving the effectiveness and efficiency of the
admission department. The system works under mainframe's CICS or MVS system
environment, and was developed using Visual Basic language.
TABLE OF CONTENTS
Cover
Page i
Title
Page ii
Approval
Page iii
Dedication iv
Acknowledgement v
Table
of Contents vi
Abstract vii
CHAPTER ONE
INTRODUCTION 1
STATEMENT OF PROBLEM 1
AIM
AND OBJECTIVE 2
PURPOSE
OF THE STUDY 2
SCOPE OF STUDY 3
JUSTIFICATION OF STUDY 3
DEFINITION
OF TERMS 3
CHAPTER TWO
LITERATURE
REVIEW 5
INTRODUCTION 5
THE ADMISSION OFFICE 5
FUNCTIONS
OF ADMISSION UNIT 6
CHAPTER
THREE
SYSTEM INVESTIGATION AND ANALYSIS 7
OPERATION OF THE EXISTING SYSTEM 7
ANALYSES OF FINDINGS 8
OUTPUT FROM THE SYSTEM 8
PROBLEM OF THE EXISTING OUT 8
SOLUTION PREFERRED BY THE PROPOSED SYSTEM 9
CHAPTER FOUR
SYSTEM
DESIGN AND ANALYSIS 10
SYSTEM DESIGN 10
OUTPUT DESIGN 10
INPUT DESIGN 11
DESCRIPTION REQUIREMENT OF THE NEW SYSTEM 12
HARDWARE REQUIREMENT 12
SOFTWARE REQUIREMENT 13
CHAPTER
FIVE
SUMMARY 14
CONCLUSION 14
RECOMMENDATION 14
References
CHAPTER ONE
1. INTRODUCTION
For the proper development of a society, its
educational institutions play a very important role. They provide the society
something which may be termed as its backbone, i.e., the educational youth. The
proper functioning of these institutions thus directly contributes to the
advancement and development of the society. When looked from a system's point
of view, the educational institutions comprise students, faculty, and backup
facilities. If the institutions have to work efficiently and for the maximum
benefit of the society, all these aspects have to be regularly evaluated.
Research has been undertaken by some faculty at Osun
State Polytechnic, Iree regarding the evaluation of these different aspects. It
has included the evaluation of the students, the teachers, the academic
programs, and the advising system. This project is another attempt in this
direction. It presents an important aspect of any Polytechnic's working.
In the admission department. First, it analyzes the
present of manual working in the Screening and scoring System in Osun State
Polytechnic, Iree, Osun State. Realizing the importance which computers have
achieved in every field including the educational field, the project then
presents a computerized system of screening and scoring. It discusses the
salient features of this system and the advantages that the system has over the
manual working.
1.2 STATEMENT OF PROBLEM
This project is focused on the use
of computer in scoring and screening of newly admitted student of Osun State Polytechnic,
Iree. It will coordinate the basic requirement for admission, scoring and screening
of each candidte, the specification of department, computing candidate
information, and eventually given a report on admission status of each
candidate
.
1.3 AIM AND OBJECTIVE
The aim of this project on electronic
scoring and screening system is to build a system that will be effective and
dependable to solve problem of manual scoring and screening system.
The objectives of this project are as follows:
1. To
allow easy retrieval and indexing of data about any student without wasting
time.
2. To
process large volume of data:- a lot of task can be done by using computer to
process large volume of data in an hour which can done manually by five
personnel for days.
3. To
minimize the number of staff:- the total number of personnel required in
admission department is reduced since computer will take their duties.
4. Omissions
and errors of scores calculation are reduced since computer is going to handle
the calculation.
5. To
conveniently store large data: - Records for candidates register are kept in
electronic form. i.e. in the computer instead of making use of big file and
paper which occupy a lot of spaces.
PURPOSE
OF THE STUDY
1. Student
Screening and Scoring System Supports the student admission and registration process,
the maintenance of student personal, academic other related data.
2. Database
maintained by this system usually contains the student’s personal, academic and
all related information. It focuses on storing and processing (insertion, updating
3. Generates
student information in formatted tables.
4. Generate
Student’s Academic Detail Report.
5. Generate
Student’s Personal Detail Report.
6. Compute
the admission status of a candidate
7. It
Stores Merit list provided by University
1.4 SCOPE OF STUDY
The application the Software will work for an
institute conducting screening and scoring for student to be admitted into a
governing university, polytechnic or college of education.
Students are admitted according to their
merit in examination and their choice of course. Activities like Updating,
Creations done in the system by the System Operator will be maintained in the
form of tables for auditing and maintaining the integrity of the system.
1.5 JUSTIFICATION OF
STUDY
Computer has widely proved to be
very accurate and able to perform complex calculation with less or not error at
all. The following benefits are provided by computerized scoring and screening
system:
1. Easy
retrieved and fast information can be achieved
2. It
can conveniently store very large data
3. Number
of personnel required is minimal
4. It
provides better security against the access of unauthorized users.
DEFINITION
OF TERMS
Automation:
Automation is the use of control systems and information technologies to reduce
the need for human work in the production of goods and services. In the scope
of industrialization, automation is a step beyond mechanization. Whereas
mechanization provided human operators with machinery to assist them with the
muscular requirements of work, automation greatly decreases the need for human
sensory and mental requirements as well. Automation plays an increasingly
important role in the world economy and in daily experience.
Screening:
Screening is the investigation of a great number of something (for instance,
people) looking for those with a particular problem or feature. The
investigation of a large population is related; the members of a population are
filtered by a metaphorical, rather than physical, screen. If only part of a
population is screened, screening is equivalent to sampling in statistics.
A Computer: A
computer is a programmable machine designed to sequentially and automatically
carry out a sequence of arithmetic or logical operations. The particular
sequence of operations can be changed readily, allowing the computer to solve
more than one kind of problem. An important class of computer operations on
some computing platforms is the accepting of input from human operators and the
output of results formatted for human consumption. The interface between the
computer and the human operator is known as the user interface. is a
programmable machine designed to sequentially and automatically carry out a sequence
of arithmetic or logical operations.
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