ABSTRACT
This project is carried
out to design a Computerized Students Registration System in Faculty of
Information and Commutation Technology, Osun State Polytechnic Iree, cannot be
over-emphasized, due to the need of the review of the old system. The old
system is no more adequate due to the associated problems. The new system have
to be design in order to correct short coming. The new system is in modular
forms, which make the work easy review and amendments can be done, without any
effect on the others. Documentation was presented in a simple form in such away
that computer literate will understand the application of the package, it also
design on such a way that it will generate the expected output (Student
Registration). Adequate security is given to the new system against illegal
manipulation. Due to the limitation of the few personal directly involved in
the school work.
TABLE OF
CONTENT
Title Page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of Content vi
CHAPTER ONE
1.0
Introduction 1
1.1 General
Overview 1
1.2 Definition
of Student Registration System 1
1.3 Background
of the Brief History and Organizational
Structure of ICT 2-3
1.4 Statement
of the Problem 3
1.5 Objectives
of the Project 4
1.6 Significance
of the Study 4
1.7 The
Scope of the Project 4
CHAPTER TWO
LITERATURE
REVIEW
2.1 Brief
Explanation of the Existing System 6
2.2 Data
Collection Methods 6
2.3 Brief Explanation on the Computer
Requirement that
will be Relevant to the
System Computer. 7
2.4 Key
to Disk System 8
2.5 Key
to Diskette System 9
2.6 Control
System 9
CHAPTER THREE
3.0 Research
Methodology 10
3.1 System
Analysis and Design 10
3.1.1 Personal
Interview Method 10
3.1.2 Examination
of Records and Procedure Manual 10
3.2 Analysis
of the Problem System 11
3.3 Input
Requirement 11
3.4 File
Specification 11
3.5 Structure
for Data Base 14
3.6 Choice
of Peripheral Devices 17
3.7 Processing
Method 18
CHAPTER FOUR
4.0 Implementation
and Documentation 20
4.1 Documentation 20
4.2 Program
Implementation 20
4.2.1 Retaining
of Personnel 23
4.3 System
Implementation 24
4.3.1 Change
Over Procedure 24
4.3.2 Test
Data and Dry Running 24
4.3.3 Maintenance
and Review 24
CHAPTER FIVE
5.0 Summary
and Conclusion 25
5.1 Recommendation 25
Reference
CHAPTER ONE
1.0 INTRODUCTION
1.1 GENERAL OVERVIEW
The profound effect of the application of computers in institution of
higher learning cannot be over emphasized. Computer is been used to process
students admission and registration as well as their academic processing or
procedure. Besides that the result o f the student i.e fully computerized which
makes it easier and quicker to process. This does not stop here, the off
payment is also being processed using computer. However it should be noted that
any institution of higher learning requires the services of principals,
teacher, librarians, lecturer, bursars, registration provosts, rectors, vice
chancellor and a host of categories of per efficient and effective operation.
It is the leadership qualities coupled with academic conquests of these
principal offices that will integrate the power of computing with student
information system and order to produce of faster dynamic and efficient of the
development.
Moreover, an efficient information
system of the institution is not of paramount importance because it assist in
the management of student record and also in providing adequate academic
facilities for their students.
1.2 DEFINITION OF STUDENT
REGISTRATION SYSTEM
When a person becomes a prospective
student in any institution of higher learning, a record contains the
information about the student like: full name, sex, date of birth, marital
status, religion, state of origin, nationality, permanent addressed e.t.c. Student
registration system could be defined how ever as a means of providing adequate
resources for analyzing, designing and recording student related records like:
student registration procedure, payment system as well as their academic
records.
A well organized and well automated, student registration system will
and academic research, equip the institution with relevant information so as to
make a strict all vision to any student in cases of emergency and also to
prevent the occurrence of certain academic vices like: certificate forgery,
other illegal academic qualifications as in case of one former speaker of the
house of representative Alhaji Salisu Buhari who claimed to have graduated from
university of Toronto but as result of sound. Well automated student
registration system the institution was bequeathed with, they were able to
detect easily that he had no academic record in the aforementioned institution.
1.3 BACKGROUND
OF THE BRIEF HISTORY AND ORGANIZATIONAL STRUCTURE OF FACULTY OF INFORMATION COMMUNICATION
TECHNOLOGY
Faculty of information and
communication technology was formerly a satellite campus of the Ibadan
Polytechnic, Iree in October 1992.
The faculty was one of the pioneered
faculties that took off with the institution as Osun Polytechnic in October
1992. The faculty had resources accreditation for ND programmes in 1973 and
subsequently full accreditation in 1995, thirty students were admitted for this
program (ND 1 Computer science) as pioneer students.
Faculty of information and communication
technology is one of the faculties in Osun State Polytechnic Iree, who is
offering training to people who are not computer literate.
This faculty of information and
communication technology offers quick training in computer operations, data entry
and use of various programming language.
It runs appropriate program for
secondary school leaves graduates of college of education, polytechnic and
universities. It also train business executives and management staff.
The relevant of registration concerning
her registration are full name, sex, date of birth, marital status, state of
origin, nationality, permanent address and the sponsors. Here her grading
system is as follows
a. For marks from 80 above
b. For marks from 70 to 79.9
c. For marks from 60 to 69.9
d. For marks from 50 to 599.9
e. For marks from 40 to 49.9
f. For marks below 40
1.4 STATEMENT OF THE PROBLEM
The manual system of recording
student registration has been found to be cumbersome tedious and time
consuming, the mode of storage and retrieving of student’s registration
inadequate. It is done manually by clerical staff and this is proving to
un-availability of a centralized pool of student according to their specific
duration of programme. Also the awarding of grades is manual, the scores and
marks of the student are word processed and the result is printed out.
Hence the need for the automation of
the system is expedient.
1.5 OBJECTIVES OF THE PROJECT
1. To create a database per the
registration procedure of the institution
2. To create a file that will handle the
payment of fees by the student
3. To create a file for the academic
records of the student into an appropriate
4. To
convert the law score of each offered by the student into an appropriate grade.
1.6 SIGNIFICANCE
OF THE STUDY/THE BENEFITS OF THE PROJECT
Having achieved the aims of the
project, the following benefits are derived:
1. It quicken the registration procedure
2. It leads to the avoidance of
duplication of efforts
3. It provides facilities for decision
making process
4. It control redundancy (duplication of
data)
5. It
reduces cost of labour cost of labour force responsible for scoring and
awarding of grades is greatly reduced
6. It
reduces inefficiency and inaccuracy
7. It
prevent loss of data i.e. data during completion of forms in the manual
registration process
8. It
generally saves time
1.7 THE
SCOPE OF THE PROJECT
This section gives a brief outline
of the extent of which the project covers. The project starts with the
introduction of the study, aims and benefit of the project.
It also covers the literature
review, brief explanation on the existing system, data collection methods as
the computers requirement will be used in the new design.
It also pay attention on the method
used in collecting data analysis of the proposed system and design. It also
take care of the implementation and the control system.
Finally, it makes conclusion,
recommendation as well as appendix, more importantly, due to time constraint
and other factors the project cannot be generalized. It is only restricted to
faculty of information and communication technology.
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