1.0 Introduction
The
inclination of making the manually controlled things automatic has become a
common practice these days. The process of making things automatic is being
exploited in almost all the major fields of life. Making things automatic
reduces burden on the humans. The time utilized and the effort used in manually
controlled processes is much higher than the automated systems. Considering the
commonly used notice board system in our schools, colleges and universities and
the advancement in technology, there occurs a gap between the two. In these
institutes, we still use manual way of putting the important notices, class,
examination schedules, results, etc. on the notice boards. This manual system
needs more effort and time to get the written announcements from the department
and then put it on the notice board.
In
this project, An Online Notice Board System will be developed which is
automatic in nature and will provides us the means by which we can update the
notices, change schedules quickly on the display system without the
intervention of another person. The advancements in technology which has put
together to make an effort to automate the process of manually publishing
notices. There is a widespread research interest in information and
communication technologies. Information has a vital role in every society, body
or organization. It could be knowledge communicated or received concerning a
particular fact or circumstance or it could be knowledge gained through study,
communication, research, instruction etc. At its most fundamental, information
is any propagation of course and effect within a system. It is conveyed either
as the content of a message or through direct or indirect observation of
something, that which is perceived can be construed as a message in its own
right, and in that sense, information is always conveyed as the content of a
message. Information can be encoded into various forms for transmission and
interpretation (for example, information may be encoded into a sequence of
signs, or transmitted via a sequence of signals). It can also be encrypted for
safe storage and communication. Information resolves uncertainty. The
uncertainty of an event is measured by its probability of occurrence and is
inversely proportional to that.
Before
assessing the various approaches used to disseminate information, it is worth
revisiting the reasons for disseminating information in a given community or
organization. In this way, the overall vision and purpose can be validated and
criteria established to measure success at various stages of implementation, or
improvement of services and systems used to support dissemination. There are
usually good reasons why organizations decide to disseminate information. These
reasons are not necessarily independent of one another but can nonetheless be
categorized to emphasize the motivation of an organization when initiating
dissemination. Also, there are many ways of circulating information in
different organizations depending on the type of information to be disseminated
and the audience or recipients. The various method of dissemination includes:
web sites, audio, on-line publications, electronic newsletters and information
services, inventory management, warehousing report development, outreach and
marketing services, pigeon-hole and the conventional notice board method.
Traditional
methods of delivering legal information by paper leaflet still have many
advantages, but the internet is increasingly being used. Its availability 24/7
means it is there when people need it. This method has its advantages yet its
drawbacks are not farfetched. It faces challenges like misappropriation of
correspondence, insecurity, lack of remote access etc.
In
spite of the importance of information on notice boards, it has come under a
severe threat by the manual system of information broadcast. This is very much
applicable in most educational institutions. The manual system involves placing
letters coming in and outside of the departments on notice boards located in the
department. Students come once in a while to check for available or pending
notice/letters placed on the notice board. Sometimes these notice/letters are
not checked out for a period of time and hence the information contained is not
functional and if students are not presently around, all notice/letters are
unread and as such, notice/letters which require urgent attention are
neglected. Notice/letters can also be mixed up or misplaced if not kept
properly in the designated notice board and would result to not reaching the
targeted recipient. Also, a major setback of this system is insecurity as notice/letters
are kept without proper safety measures and can be accessed by unauthorized
persons.
In the case of University of Maiduguri,
there is still manual method of passing information around as they are pinned
on the notice board as they are placed in strategic positions around the
university campus. Notice boards are located in all the respective faculty
buildings, departments, hostels, etc. Notices are manually passed across from
officers to student’s populace and public at large
The aim of this project is to design and
implement An Online Notice Board System. This system will embrace information
technology and ease information propagation thereby doing away with the
traditional information circulation in the institution, University of
Maiduguri.
The objectives of this project are;
·
To create an
interface/platform where students can view notices
·
To Design, implement and
test a normalized Database that support the creation, retrieval, deletion and
updating of record during the process.
The
importance of this work is that it will provide a platform for dissemination of
information in University of Maiduguri to be computerized. The significance of
this Study can also be given below.
·
Effective update of
notice/letter intake, whenever there is an arrival of notice/letters, the admin
updates it within a very short time of notification.
·
Time management, the
system minimizes the time used in maintaining notice/letters in manual
operations.
·
Minimization of
fraud-enabling the notification to be out of bound to all unauthorized users.
1.5
Scope and limitation of the study
The project will cover mainly the bulletin
system in University of Maiduguri and also find out an appropriate way of
computerizing the new system with effective software. There are many sectors to
be computerized in the institution, but as regards to this project is limited
to Basic bulletin System such as module for administrators of each department
for sharing notice/letters in the institution as well as a module for class
representative of each level in the department for sharing information.
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