ABSTRACT
This study titled “Motivational tools and the
Productivity of Office Professionals” a survey study of selected organization
in Kaduna metropolis, examined in depth, motivational tools and the
productivity of office professionals. Various literature were reviewed.
Questionnaires were used and distributed to the respondents. Based on the population
of 136 and the researcher collected 130 questionnaires for analysis, the
analysis was based on four points scale to obtain a mean value for
interpretation. The findings reveals that motivation helps in increasing
productivity and those office professionals who are not motivated have negative
effect on the organizational growth. It was also recommended that among others
employers of labour should consider motivation as a way of boosting the office
professionals morale towards organizational productivity and office professionals
with low performance should be sent for further training is the part of
motivation to update and improve their performance and higher productivity
of an organization. All motivated office
professionals should be helps to attained and achieved organizational goals.
TABLE OF CONTENTS
Title
page - - - - - - - - - i
Approval
page - - - - - - - - ii
Declaration - - - - - - - - - iii
Dedication - - - - - - - - - iv
Acknowledgement - - - - - - - v
Abstract - - - - - - - - - viii
CHAPTER ONE
1.0 Background of the study - - - - - - 1
1.1 Statement of the Problem - - - - - - 4
1.2 Objectives of
the study- - - - - - - 5
1.3 Research Question - - - - - - - 6
1.4 Significance of the study - - - - - - 6
1.5 Scope of the study - - - - - - 7
1.6 Definition of terms - - - - - - - 8
CHAPTER TWO: Literature
Review
2.0 Introduction - - - - - - - - - 1o
2.1 Concept of motivation - - - - - - - 11
2.2 Theories of motivation - - - - - - - 16
2.3 Motivational tools - - - - - - - 22
2.4 Positive and negative motivation - - - - - 25
2.5 Process of motivation - - - - - - - 27
2.6 The role of management in determining the
method
of
motivating employees - - - - - - 28
2.7 Concept of productivity - - - - - - - 30
2.8 Measurement of productivity - - - - - - 31
2.9 Concept of
office processionals - - - - - 32
2.10 Strategies and tools for motivating employees
(office
professionals) - - - - - - - 36
2.11 Effect of motivation on the productivity of
office professionals 38
2.12 Summary of the review - - - - - - - 41
CHAPTER THREE: Research Methodology
3.0 Introduction
- - - - - - - - - 42
3.1 Design of the study - - - - - - - 42
3.2 Area of the study - - - - - - - - - 42
3.3 Population of the study - - - - - - - 43
3.4 Sample technique or size - - - - - - 44
3.5 Method of Data Collection - - - - - 45
3.6 Validation of the Instrument - - - - - 45
3.7 Administration of the Instrument - - - - - 46
3.8 Data analysis techniques- - - - - - - 47
CHAPTER FOUR:
4.0 Introduction - - - - - - - - 54
4.1 Analysis of research question - - - - - - 55
4.2 Major finding - - - - - - - - 66
CHAPTER FIVE: Summary,
Conclusion and Recommendation
5.0 Introduction - - - - - - - - 69
5.1 Summary - - - - - - - - - 69
5.2 Conclusion - - - - - - - - - 70
5.3 Recommendation - - - - - - - - 71
5.4 Area for further studies - - - - - 72
References
- - - - - - - - - 74
CHAPTER ONE
INTRODUCTION
1.0 Background of the Study
Motivation and the productivity
of office professional can best be talked about when motivation is viewed from
the angle of the employees (i.e. office managers) because it is the employees
that make-up the organization.
In other words, when
employees are well motivated and are doing well, they will be in the right
frame of mine even at workplace and whatever they are doing, and in return,
make the organization productive since the well being of the organization is a
channel to their own (employees) well being. Also when employees or office
professionals are well motivated by the organization their productivity would
increase in a faster rate and profit will increase. (Abraham Maslow 1943),
The problem of motivating
workers by the management is synonymous to all organizations, the view of
management of organizations are that their workers are well motivated based on
their overall net-profit margin, while on the other hand, the employees claim
that management has not motivated them enough.
Human beings tend to have
one need or the other at any point in time in their existence. Individuals are
concerned as striving to satisfy those needs within a world of limited and unavailable
resources we have. To satisfy those need certain behaviours must be exhibited
that will lead to the desired goals. That is, the inner drive that make them behave
in such a way. This inner drive is the motivation.
Motivation can be defined
as the management behaviour, action or incentive which enables the workers to
willingly see, accept responsibility and carry out their work or task
satisfactorily. They increase their productivity everyday, particularly as it
has contribution towards the general economics of the world.
Motivational tools are
those things put in place the employer t o force the behaviour of workers out.
Motivational tool according to Matt Krumine (2000) says, motivational tools are
those tools they enable the managers to motivate their workers or employees
within and out side the organization, and it includes all the necessary tools
that enable the employees to work effectively and get high productivity.
Motivational tool enhance
the productivity of employee (officer professionals) when used effectively. Productivity
refers to the aggregate performance of an organization or employees (office
professionals) according to Palik (2003) define productivity as a ratio of a
measure of output to a measure of some or all of the resources used to produce
these out. Currie (1972), says productivity is the qualitative relationship between
what we produce and the resources we used. Productivity is concerned with the
ration of output to an input. Grezor (2001) also sees productivity as the way
in which will enhance the performance of office professionals to the high level
of the organization.
Office professional copes
with all demands and stresses of the office in the way that he enjoys
leadership control of crisis that might emanate from managing rewards people
communication, information and other resources that are involved in making an
office. according to MTU in Medilyn and Urwin (1980)l define office
professionals as one in charge of typesetting, rewarding and keeping vital or
confidential documents of an organization that some executives’ may not be
allowed to access. That is why the thrust of this study is: what are the
motivational tools that enhance the productivity of office professionals.
Motivation can be defined
as the management behaviour, action or incentive which enables the workers to
willingly see, accept responsibility everyday, particularly as it has
contribution towards the general economics of the world. There are various
motivational tools used by employer to activate them.
1.1 Statement of the Problem
The effect of motivation on
the performance of workers cannot be overestimated as opined by motivation
theorists such as Maslow.( Abraham Maslow 1943).
However, some organization
put more effort on structures, which include advertisement, promotion etc
rather than on the workforce or the human resource. Their belief is that with
or without the required input from the workers, they must succeed.
Some organization put more
money and resources without achieving employees or workers’ performance
and higher productivity due to lack of motivation and motivational tools that help to
have high performance and productivity.
It is base on these issues
that this study has decided to look into the motivational tools and the productivity of
office professional for an organizational achievement.
1.2 Objectives of the Study
The general objectives of
this research work is to determine the motivational tools that lead to increase
the productivity of office professionals
in an organization specifically the
study will:
1. Identify the motivational tools that increase
productivity of office professional in an organization
2. To critically examine the effect of unmotivated
employees in relation to organizational growth
3. Determine the role of management in determining the best
motivational tools to enhance productivity
4. Ascertain the effect of motivational tools on office professionals’
performance.
1.3 Research Question
This research
work is based on the following research questions:
1. What are the motivational tools required to increase
productivity of office professional in an organization
2. How does the motivation of office professionals lead to
higher productivity?
3. How does a particular section of workers in an
organization shows lack of interest in motivation?
4. To what extent do workers really perform when they are motivated?
1.4 Significance of the Study
When the strategic of
motivating office professionals are fully explored this study will be benefited
to:
Organizations: The organization in designing alternative strategy to
motive its workers in order to increase productivity from the findings of this
study
Employees: It will enable office professionals in an organization
to know how best possible ways of being motivated by their various
organizations as well as the kind of motivation that would best suit them
Students: This will also assist students when embarking on any
work similar to this study.
Further Researcher: Researchers that want to broaden this study will equally
be of benefit as it will serve as a good source of material for them.
1.5 Scope of the Study
The study will be conducted
in selected organizations in Kaduna metropolis which are: New Nigerian
Development Company (NNDC), national Board for technical education (NBTE),
National Eyes Center (NEC), power Holding Company of Nigeria (PHVN)l. the study
also will cover so many aspects that are related to the topic which are: Motivational
tools, and the productivity of office professionals.
1.6 Definition of Terms
The definitions of some of
the terms used in the content of this project is given below:
Productivity: The major ability to growth things or the calculated
rate of making goods. The ability to achieved the desire goals. It si the
balance between all factors of production that will give the greatest output
for the smallest effort.
Efficiency: Improvement in productivity
Workforce: Total number of workers or who are available for work
Office professionals: Office professionals is an individual who oversees the
running of an organization, plan, coordinate and oversees the various
organizational functions which are performed by the other employees at the
company.
Office: Literally speaking an office is any given place where information
is received, storing, recorded, rearranged, retrieved and kept for future
references.
Organization: Organization is the rational coordination of the
activities of a number of people for achievement at some common explicit
purpose or goals, through division of labour and function and through a
hierarchy of authority and responsibility.
Motivation: Olatunle (2003) described motivational s all those line
striving conditions derived as wishers, desire, drive etc it is an intane state
that activate or moves and direct behaviour toward goals. “Human motives are
based on needs whether cautiously or unconsciously felt.”
Motivational tools: Motivational tools are those things put in place the
employees (office professions to force the behaviour of workers out.
Motivational tools are those tools that enable the managers to work
effectively.
Login To Comment