ABSTRACT
The global community especially the
technologically advanced world is striving to attain what has been the global
information age. It is an age that is envisaged to go beyond the use of
computers as a mere tool for fast information processing, rather they will also
become medium for processing and transferring such information from one
location to another at equal fast rate. As a result, its appalling that sales
in developing country like Nigeria have not been able to benefit much from this
revolutionized age of Information technology
especially in the area of a computerized Point Of Sales.A computerized
point of sale system is a computer program which takes the best out of a manual
system and electronic cash registers features. An electronic point of sale gives
you the ability to store client and supplier records, create quotations which
can be later converted to invoices or cash sales, keep track and categorize
your inventory in an easy way and generate reports at the click of a button!
With today's high performance computers and large storage devices one can
easily run his/her business on an office computer (depending on the size of the
business).
TABLE OF CONTENT
Title
page-------------------------------------------------------------- i
Approval
page --------------------------------------------------------ii
Dedication
------------------------------------------------------------iii
Acknowledgment
----------------------------------------------------iv
Abstract
--------------------------------------------------------------- v
Table
of contents ----------------------------------------------------vi
CHAPTER ONE
1.0 INTRODUCTION
1.1
Background of the study
-------------------------------------------1
1.2
Statement of the problem
------------------------------------------2
1.3
Purpose of study
----------------------------------------------------3
1.4
Significance of the
study-------------------------------------------3
1.5
Scope of study
-------------------------------------------------------3
1.6
Objective of the study ---------------------------------------------4
1.7
Limitation of study -------------------------------------------------4
1.8
Assumption of study
-----------------------------------------------4
1.9
Definition of terms
-------------------------------------------------5
CHAPTER TWO
2.0 LITERATURE REVIEW
2.2
An overview of computerized point of sale -----------------------8
2.1.1
The benefits of POS ----------------------------------------------- 8
2.2
Hospitality Pos Retail POD System -------------------------------12
2.3 Advantages of an electronic Point of
sale ------------------------14
CHAPTER
THREE
METHODOLOGY OF SYSTEM ANALYSIS AND
DESIGN
3.1 An overview of the exist system -----------------------------------16
3.2 Methodology ---------------------------------------------------------16
3.3 The objectives of the existing system ----------------------------18
3.4. Organization structure
--------------------------------------------19
3.5. Input analysis and Design ----------------------------------------20
3.6 Processing of the input POS Data --------------------------------20
3.7 Problems of the existing system ----------------------------------21
3.8 Justification of the new system ----------------------------------22
3.9 Design of the new system -----------------------------------------22
3.10 Input specification -----------------------------------------------
24
3.11 File Design
---------------------------------------------------------25
3.12 Procedure chart ---------------------------------------------------26
3.13 System flowchart --------------------------------------------------27
CHAPTER FOUR
SYSTEM DESIGN AND
IMPLEMENTATION
4.1 System Design -----------------------------------------------------28
4.2. Program flowchart ------------------------------------------------29
4.3 Pseudo code for POS System ------------------------------------31
4.4 System requirement ---------------------------------------------34
4.5 Documentation ----------------------------------------------------35
CHAPTER FIVE
SUMMARY, CONCLUSION,
RECOMMENDATION
5.1 Summary ---------------------------------------------------------- 45
5.2 Conclusion --------------------------------------------------------
46
5.3 Recommendation -------------------------------------------------46
References
Appendix: Program Source Code--------------------------------49
CHAPTER ONE
INTRODUCTION
1.1
BACKGROUND OF STUDY
One of the great recent advances in
the world of information technology is the rapid development of communication
which has brought world into a global village, we can send mails electronically
(e-mail), search for information (WWW), buy goods online (e-commerce), withdraw
transfer money (e-banking), schooling online (e-learning), this has effected
the society positive to a great extent, as result computerization of sales should
not be exempt
Application of technology in Sales
has been adopted in developed countries for over two decades now, and this has
been attributed to the desire of the governments of these countries to improve
the efficiency of their goods and services, processes, accountability.
Switching from a traditional cash register to a computerized
POS system can be difficult - there are many factors to consider and some
pitfalls to avoid. However the return on investment and benefits to your
business can really make it worth your time and effort.
In the most basic sense, a POS system is a glorified cash
register. The most basic POS system consists of a computer, a cash drawer,
receipt printer, a monitor, and an input device such as a keyboard or scanner.
However, in addition to being more efficient than cash registers, POS systems
can create detailed reports that can help you make more informed business
decisions.
POS systems saves money, provide productivity gains, and can
cut down the amount of time you spend away from the primary focus of your
business. This POS System Buyer's Guide will walk you through the process of evaluating multiple POS
vendors and choosing the right system.
1.2 STATEMENT
OF PROBLEM
Sales is the fundamental tools in any
business organization the profit and loose of any business depends detailed
information on sales made to aid decision making and implementations, if
accountability is not checked, then the business is sure to collapse, as a
result in any retail or hospitality business there is need for a system that
gives feedback to the management to aid decision making, this is where point of
sales systems comes in handy
1.3 PURPOSE
OF STUDY
The purpose of this study is to aid Golden Toast Enugu in enhancing
their business by creating detailed reports that can help make more informed
business decisions.
1.4 SIGNIFICANCE
OF STUDY
Moving from a cash register machine to a Point of Sales
system is very significant to any retail sales of business activities because
the return on investment and benefits to your business in the area of stocks
processing, accountability and accurate data collation for effective management
of the business.
1.5
SCOPE OF THE STUDY
This project covers Golden Toast
Enugu Office, the design will only cover the point of sales section of the
company.
1.6
OBJECTIVE
The aims and object of this project to
design and implement a computerized point of sale software with the aim of
enhancing accountability within points of sales.
1.7 LIMITATION
OF THE STUDY
Most constraints experienced during
the course of writing this project is that of detailed information about their
major operations, the personal manager was a little diplomatic in answering my
questions in order to reveal information that may indent the company’s image,
though that did not stop me from writing and researching for detailed
information
1.8 ASSUMTIONS
OF STUDY
It is assumed that Golden Toast
Enugu, uses cash register as their point of sales and they are networked and
connection to the internet for effective information dissemination.
1.9 DEFINITION
OF TERMS
· Bar Code: information encoded into a
rectangular bar shape, this information can be read by special device.
· Cash Drawer: a box attached to point of sales
system that opens when directed by the software.
· Daisy Chained: used when one device is connected
through another device
· Data Collection Terminal: a stationary or hand held battery
powered terminal with application software use to collect and process data from
bar code
· LCD (Liquid Crystal Display) : technology used for display.
· VAR(Value Added Reseller): a classification of business that
resells items and add some value to the sale either in training or supports
· SKU(Stock
Keep Unit): used in inventory control and POS where each product is
assigned a number.
· Warranty A written guarantee of a
manufacturer's or retailer's responsibility. A limited warranty provides
specific conditions under which a manufacturer or retailer will repair or
replace an item.
· Drawer fund The amount of money left in a drawer
after the drawer has been closed. The drawer fund is typically used to provide
startup money (change) for the next business day.
· Drop-ship Refers to an item that will be
shipped directly from your supplier to your customer.
· DUKPT (Derived Unique Key Per Transaction)
A method of PIN pad encryption.
· Dun A demand for payment of a bill or account.
· EBT (Electronic Benefit Transfer) An electronic system that allows
recipients to receive government benefits (e.g., food stamps) by means of a
debit card. Retailers can only accept EBT cards for food items that have been
authorized by the USDA’s Food Stamp program
· EDC (Electronic Draft Capture) : An automatic method of
authorizing, balancing, and settling credit card transactions entered in your
retail software package.
· EDI (Electronic Data Interchange): Ability to electronically exchange
purchasing information between your retail software and the vendor's system.
· Employee discount :A reduction in selling price on
merchandise sold to an employee.
· Accounts receivable Amounts owed to a business (an
asset), usually by customers who purchased goods or services on credit.
· Adjustment An increase or decrease to the
quantity indicated in the retail software package. The adjustment ensures that
the records in the retail software match the actual physical quantity in
inventory.
· Additional markdown :An increase of a previous markdown
to further lower the selling price.
· Address Verification Service (AVS) A service that reduces credit card
fraud by verifying the cardholder's address information when the physical card
isn't available to swipe through an MSR device (e.g., as with telephone
orders). AVS processing doesn't affect whether the charge is approved. Instead,
AVS indicates whether or not the address provided by the customer matches the
address on file with the credit card company so that the merchant can decide
whether or not to process the charge.
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