This project was borne out of
the necessity to address the inherent possible encountered by the employee and
staff of MALUM organization. And how to implement a new design to the old
existing system. Based on the modern improvement of employee clocking system.
This computerization employee
clocking system will make employee boast their productivity and increase the
organization record and increase the organization record and the time of
Organization of the work
Table of contents
Background of the study
Statement of problem
Purpose of study
Scope of study
Definition of terms
Description and analysis of the existing system
General description of the existing system
Method of fact finding used
Objectives of the existing system
Input, process and output analysis
Information slow diagram
Problem of the existing system
Justification for the new system
4.0 Design of the new system
Output specification and design
Input specification and design
6.1 System documentation
Conclusion and recommendation
BACKGROUND OF STUDY
clocking systems are time system used by organization to accurately record the
number of hours worked by each employee every week
have evolved with time and the companies still need some sort of system that
they can use employees payroll and ensure that the employees are paid for each
hour they worked.
employee use swipe cards with a negative stripe through a slot that reads their
name and records the time every time they clock in or out, much like the old
punch clock system of long ago.
At the end
of a work week, the main computer computes the total hours worked for every
employee and prints it out on a spread sheet. This rids the payroll system of
human error, making it much more efficient.
organization does not used computerized employee time system. The organization
make use of manual time clock system, though time saving and error-free, is not
the magnetic strip on the back of a card may get damaged. When the employee
swipes the card, the machine may not register it.
inadequacy are corrected in the computer time clock system. Even with the
advert computer software and advanced time keeping techniques, the principle of
the employee time clock remains the same.
expresses the hourly employees will always need a way to keep track of their
time and organizations will need logical ways to monitor and records an
employee’s time to ensure productivity.
1.2 STATEMENT OF PROBLEM
is centered on how to design and implement a computerized employee clocking
system for MALU organization.
study layout the problem determine are:
Inadequacies of the manual time clock system
The problem encountered by the staff reservation
The impact of this software reservation section
The impact of this software design is not entirely
The company policy forbids employees from punching or
swiping for each other and both employees stand a chance of losing their jobs
PURPOSE OF STUDY
The purpose of the study is:
To determine the capability of computer that I amount
of jobs which the computer can properly process at a given period.
To correct the inadequacies of the manual time cock
To advent the computer software and advanced time
To keep track of the time and ensure logical ways to
monitor and record an employee’s time.
To choose a system that suits the needs such as
biometric time clocks, punch time chalks and computer based time clocks etc.
OBJECTIVES OF STUDY
aims and objectives of this study is to study is to put to rest the cumbersome
and hectic nature of employee time clocking system.
time clock system, though time saving and error-free, but computer to correct
the inadequacy and to make the time keeping record to be advanced.
on this study, the company rules and time clocking technology keep changing in
order to keep employee instead in check, with the advent of new technology,
like clocking in and out using noting but finger prints, such employee behavior
is now a thing of the past.
1.5 SCOPE OF
is limited to only MALUM organization and to the staff and the non-staff.
scope above is in such away that the study can be carried out in one and only
way that is computerizing the employee clocking system. This will help to
modernized the inherent problems encountered by the staff of this organization
that militated against this study in the course of gathering facts and figures,
went a long way in limiting the intended scope of this study as a result of
these setbacks, the work resources was available.
There is the
unavailability of library facilities, lack of contribution by men of MALUM
organization. These factors contribute immensely to the un-attainment of the
desired objectives for the study.
lack of manpower in this course of the study. Upon all this was able to was
able to successfully complete the resources work and come out with acknowledge
implementation and follow up of what is contained in this work will be to a
large extent improve and enhance the activities in planning a computerized
employee clocking system in MALUM organization.
will be paid according to the time. It is commonly placed near the main
entrance or break room. An employee who is not paid for break time must clock
out for a break and must also remember to clock in before. Resuming work after
the break. Sometimes, it is found that employees try to use time clock to gain
1.8 DEFINITION OF TERMS
system software: A set of written instruction, which the programs use to
program: This program will help you to construct and design your program in any
kind of form your program required.
According to French (1992:2) “ a computer is advice like a machine that works
under the control of stored programs, automatically accepting and storing,
processing data to produce information that is the result of that processing”.
of instructions which are logically related in sequence and which describes
actions to be taken by the digital computer in providing a solution on to a
the general term used to describe all the various programs that may be used on
a computer system together with their associated documentation their with their
This is the general term used to describe all the electronic and mechanical
elements of the computer together with those devices used with the computer.
The action carried out on an activity or process.
This is the act of portioning software’s logically into elements that performs
specific functions and sub functions.
This is the standard input device through which the system gets more of the
instructions and commands
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