ABSTRACT
Handling of
cargo has been a circular task all these while in our various ports. And Nigerian Ports Authority (N.P.A) being an
organization responsible for seeing to the affairs of our various sea ports in Nigeria, have
worked endlessly to make sure cargoes are properly handled without much
complain of damage or misplacement.
To ease the operation of cargo
handling in our sea ports, researcher took up this study by critically
understanding the work, procedure involved, analysis of the various steps and
at the same time detecting problem in the present system and designing a new
system that has solution to the problem of the existing system.
The new design is computerized and is
subject to modification at any given time.
It also have this interaction feature and accurate in it’s output.
TABLE OF CONTENT
Title page
Certification
Dedication
Acknowledgment
Abstract
Table of
contents
CHAPTER ONE
Introduction
1.1
Statement of problem
1.2
Aims and objective
1.3
Purpose of study
1.4
Importance of study
1.5
Scope of the study
1.6
Limitation of the study
1.7
Definition of terms
CHAPTER TWO
Literature
Review
CHAPTER THREE
DESCRIPTION
AND ANALYSIS OF THE EXISTING SYSTEM
3.1
Method of Data collection
3.2
Organization structure
3.3
Objective of the existing system
3.4
Input process, output analysis
3.5
Information flow diagram
3.6
Problem of existing system
3.7
Justification of the new system
CHAPTER FOUR
4.0
The new system design
4.1
Output specification and design
4.2
Input specification and design
4.3
File design
4.4
Procedure chart
4.5
System flow chart
4.6
System requirement
CHAPTER FIVE
IMPLEMENTATION
5.1
Program design
5.2
Program flow chart
5.3
Pseudo code
5.4
Source program
5.5
Test run
CHAPTER SIX
6.0 DOCUMENTATION
6.1
Choice of language
6.2
Loading the program
6.3
Program description
CHAPTER SEVEN
7.0
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2
Recommendation
REFERENCE
CHAPTER ONE
INTRODUCTION
Nigeria Ports Authority is a government owned organization
under the supervision of the federal Ministry of transport with responsibility
of providing specific ports and labor services for the country’s meantime
industry.
One of their numerous duties and major
functions is the provision of Cargo Handling Quays facilities. Right from the
inception of this company, the billing system has been manually processed. The port complex is in the early stage of
computerization and the manual method of preparing customers’ bills are
delayed.
A computer-based billing system is
necessary for handling and preparing of accurate bills for customers. The new system will facilitate the prompt
preparation of bills, easy retrieval of information, security to vital
information and resource sharing among the billing department.
1.1
BACKGROUND
OF STUDY:
Once
Port complex is located near Port
Harcourt, Rivers
State of Nigeria, the
port is a natural port and was established about twenty years ago, firstly with
the construction and commissioning of the Federal Lighter Terminal (FLT) in
1982 and later the Federal Ocean Terminal (FOT) in 1996.
These
two terminals handle lighter (smaller) vessels and ocean-going vessels
respectively. The average draught of FLT
is about 5.7m while that of FOT is about 13.0m being the cheapest in the West
and Central African sub-region. In this
regard, the FOT is envisaged to be attiacting more cargo ship and traffic not
only as a transit but also as a transshipment center in the sub-region. It however did not have any mechanical
handling equipment for billing.
The
billing system is presently handling manually by the marketing department of
this port. The marketing department of
the port took over the function of revenue billing from the traffic department
in the 80’s. Their main function is to
raise customer’s bills of all statutory charges against port users for the
services rendered to them. These
services includes Rental period at the number of days the consignment in within
the port vicinity, NPA shore handling, transfer service, documentation,
terminal delivery value added tax (VAT) and miscellaneous.
The
role at which the bills are prepared with the increasing number of customer is
insignificant. There are procedural ways
in which these bills are being prepared.
They are the provisional bills of vessels, the final bills of vessels
and the miscellaneous bills. A staff has
to raise as many bills as the number of the customer increases: more
importantly, delays bring extra cost on the importer, and this makes the importer
feel disappointed when they come to collect their raised bills.
Hence,
a thorough investigation and analysis of the manual billing method enables me
to gain understanding on the true nature of their problems and design a
computerized seaport billing system that would bring solutions to the problem
inherent.
1.2
STATEMENT
OF PROBLEM
History
has it that the billing system in Nigeria Port Authority, one port has been
plagues by several factors based on the current manual process by the use of
the Draft import Debit and import Debit Note, these factors includes:
·
Fills and records are not properly kept
·
Errors are easily made and hardly detected
·
A lot of time is wasted to prepare bills
·
Information is not well documented
·
Security of files or document is not granted.
1.3
PURPOSE OF
STUDY
The
main aim of this study is to computerize Nigeria Ports Authority, Onne Port
billing system in order to improve their transaction rate of services to their
various customers.
1.4
OBJECTIVE
OF THE STUDY
The
primary aim of this project research is to develop a computer-based seaport
billing system that will handle the bills raised for various customers
specifically in NPA, Onne
Port. A computer –based system can be ‘batched’ or
‘interactive’. A batch processing system
is one where transactions are accumulated into batches of suitable sizes, then
each batch is sorted and processed as a simple unit. Batch processing has a degree of delay. Interactive systems are those which allow the
user to input data in response to the information displayed on the screen.
This project is concerned with
only ever, the researcher touched all
parts of system design that will enhance a computer based billing system in
NPA.
1.5
LIMITATION
OF THE STUDY
During the course of this project work, the researcher batted
with time and money constraint which nearly affected the progress of the
work. Despite all odds, the researcher
was able to produce a defendable work.
1.6
SIGNIFICANT
OF THE STUDY
The need for a study of this nature can not be over
emphasized. It is expected that with the
designed system, one can realize some important effects of the computerized
billing system. Some of the effects are
:-
·
The chances of frauds of any kind will be
drastically reduced as well as errors on customer’s bill.
·
The new system saves time and facilitates the
prompt raising of bills as delay brings on extra cost to customers.
·
The information flow is well maintained and it
enhances the top management decision making.
·
The new system ensures ease of processing and
hence ensures faster processing of output on customers waiting to collect
theirì¥ÁG personal property other than
animals.
1.
CONSIGNMENT: The same as the
container of goods.
2.
CONSIGNEE: The same as importer of the container.
3.
GROUPAGE: When two or more importers come together to improve one or more
containers.
4.
HARBOUR: This is a safe place where ships can be to load or unload.
5.
HARDWARE: Is all the physical devices around the computer.
6.
INTERACTIVE PROCESSING: A process where by the users communicates
directly with the computer.
7.
PORT: It means the commercial area of the harbor at the part of the
harbor used for loading and in loading of goods.
8.
QUATS: A stone or metal plate form in a harbor where boats/ships come
in to load.
9.
SOFTWRE: All the programs in the computer.
10.
SYSTEM: This is a set of interrelated elements working together to form a
unit to get some output.
11.
SYSTEM FLOWCHART: This is a diagrammatic representation of
logical flow of development of a system through different stages or processes
around the computer and its various task.
12.
TARIFF: Tax on a particular class of imported goods.
13.
TRANSFER CHARGE: The money paid for the services
rendered by N.P.A in transferring the consignment from the ship to the port.
14.
VAT: Value Added Tax-tax on the value
of a product at each stage of manufacture and marketing.
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