ABSTRACT
We all are aware of errors and losses of
funds and man-power arising from non-continuity of project ranging from one
administration to another. This primarily comes or results from the deficiency
associated with manual storage and processing of project information in project
tracking information in the state, therefore this computer base project
tracking information system of government projects all over the state from development
stage to completion stage keeps awarded projects and information secured as it
ensures adequate information security, time saving, easy storage and retrieval
mechanism.
This project work leads to the development of
software which when installed would adequately keep the government fully
informed on projects and as well reduces the level of project abandonment and
therefore ensure continuity in government in the area of project
monitoring.
TABLE OF CONTENT
Title page…………………………………………………………………………………i
Certification…………………………………………………………………………….ii
Dedication………………………………………………………………………………iii
Acknowledgment………………….……………………………………………….iv
Abstract………………………………………………………………………………...v
CHAPTER ONE
1.1
Background of the
study……………………………………………1-2
1.2
Statement of
problem………………………………………………2-3
1.3
Objective of study……………………………………………………..3-4
1.4
Scope of study ……………………………………………………………..4
1.5
Significance of
study ……………………………………………………4
1.6
Limitation …………………………………………………………………5-6
1.7
Definition of terms……………………………………………………6-9
CHAPTER
TWO
2.1
Computer application in project tracking information
System………………………………………………………………………..10
2.2
Computer database in project tracking information
System…………………………………………………………………….....11
2.3 Manual filling office document………………………………12-13
2.4 Electronic
project tracking filling……………………………13-18
CHAPTER THREE
3.0 Methodology and analysis of the present system…….19
3.1 Methodology…………………………………………………………20-22
3.2 Description of the new system …………………………………22
3.3 Problem and weakness of the present system……23-24
3.4 Data flow diagram of the present system…………………25
3.5 Proposed high level model of new system…………………26
3.6 Organigram of Imo State
Government ……………………..27
3.6.1
Data flow diagram of the present 
system…………………28
CHAPTER FOUR
4.0
Analysis and design…………………………………………………….29
4.1
Objective of the new system ………………………………29-30
4.2
Data base specification project…………………………..30-31
4.2.2
Company monitoring database (MBB)………………31-32
4.3 Input and output design ……………………………………………32
4.3.4
Input and out design…………………………………………………33
4.3.5
Edith project……………………………………………………..34-37
4.4.1
Program Run time procedure……………………………………38
4.4.2
Proposed high level model main menu of the system 39
4.5.1
Program module specification………………………………………39
4.6.1
Program module flow chart and new project………………40
4.6.2
Edith existing project……………………………………………………41
4.6.3
Delete existing project ………………………………………………42
4.6.4
Dataflow diagram of the new system…………………43-46
CHAPTER FIVE
5.0
Implementation and documentation…………………………46
5.1
Program implementation………………………………………46-47
5.2
Hardware requirement ………………………………………………47
5.3
Software requirement …………………………………………………47
5.4
Material requirement……………………………………………..47-48
5.5
System test run ……………………………………………………………48
5.6
Change over procedure…………………………………………………48
5.7
System maintenance ……………………………………………………49
5.8
Installing the program……………………………………………49-50
5.9
Running the program ……………………………………………......50
5.9.1
Existing the program…………………………………………………….50
CHAPTER SIX
6.0
Summary……………………………………………………………………….51
6.1
Conclusion…………………………………………………………………51-52
6.2
Recommendation……………………………………………………………52
Reference…………………………………………………………………53-54
CHAPTER ONE
1.1 BACKGROUND OF THE STUDY
The
manual ways of sourcing, processing, storing and general handling of
information by Imo State Government is a kind of cumbersome time consuming and
at peak delayance during project tracking, file finding when needed in the
office, considering high level of bureaucracy adopted by governments in this
part of the world with Imo
State as a reference
point. As this ugly development proceeds, during record keeping and other
valuable files and information, therefore this usage of computers tracking
projects and information was formed as it becomes imperative for improved
information storage and tracking, stores large amounts of information, reduces
so much paper work in various offices, institutions, organizations and
ministries under Imo State Government. It also enables smooth distributions and
enlarges information via transferring of files through computer networks. This
would go along way assisting Imo State Government to take vital decision
makings when it is due for it.
Furthermore, the introduction of
computers will go a way in alleviating the problems associates with storage of
documents used. And quick retrieval of information about the project document
and how it was awarded, the nature of the projects, it’s duration, amount of
money involved and finally it’s mode or method of payment.
1.2 STATEMENT OF PROBLEM
Be
it in government, private sector, institution, business etc. the usage of this
manual method of information storage, organization and retrieval is always the
talk of the day. This therefore poses a lot of problems which are as follows.
1.
Inability to know when projects are awarded.
2.
Inability to know when to receive projects.
3.
Poor checkmating of project awarded.
·
Abnormal documentation of project statistics
4.
Poor documentation, security in the offices,
institutions etc.
1.3 OBJECTIVE OF STUDY
The
research work is founded on the following objectives and they are described
thus;
·
To build an application that will store,
process and activate information about all the projects awarded.
·
To design and develop an application package
that will be useful for the tracking of project information for Imo State
Government. This design is made from a specification and office procedure that
allow its development for Imo
State government.
·
Software that watches all projects step by
step.
·
Software that will secure and enhance
adequate project security when used.
·
Application that keeps tracking of projects
and it statistics.
1.4 SCOPE OF STUDY
This
project entirely covers specifically the projects and its information with
focus on the design and development of application prototypes meant to be
deployed in tracking information as well as storage and retrieval respectively.
1.5 SIGNIFICANCE OF STUDY
The
importance of this study to Imo State Government is tremendous as it will go
along way in making great impacts on our state pride and social tolerance.
However,
this will ensure that accurate information is kept and this application will be
capable of making our sate transparent in her profit dealings. This therefore
goes a long wall in encouraging the stability of Imo State Government during
project execution and can also be used by the government to attract more
federal government projects considering the high sense of good project tracking
system in use.
1.6 LIMITATION
As a result of poor fiancés during the
beginning of this project, some information were not gotten as there were on
money to travel to other parts of the state information sorting.
Also little or no knowledge of program
contributed to the limitation of this project as there was no written program
in this project due to knowledge was far- fetched to the researcher.
Again, as little or no time was given to the
researcher to gather enough information, this thereby contributed in making the
researcher not gathering enough information as required to her write-ups, lack
of equipments like computer systems, compact dick (CD) Diskette etc. which
would have been a way of letting the research to praticalize what she is
writing about in school, for instance development of such software or programs,
saving of such program in disk or compact disk (Burning of files) so as to
access people out there. These therefore hinder the development of this new software
as required by the writer.
But as this research is solely for Imo State
Government to document and implement, it is therefore opened for project
tracking and the system opened for further research in other area.
1.7 DEFINITION OF TERMS
A. AUTOMATED CONTRACT TRACKINGS (ACT): This
means software used to retrieve or gain information concerning anything about a
particular contract awarded.
B. Computer:
This can be defined as an electronic device or machine capable of accepting
input (instructions and data) through an input device such as keyboard, mouse
etc. and with the help of stored logic (program0 performs series of logical
operations on data to give out meaningful result called information through the
output devices like the printer without human intervention.
C. Data: this is seen as raw
materials with which the computer works with. It can in form of numeric,
alphabet or alphanumeric.
D. Data flow diagram:
this means logical model of system design that is of a special view, also the
diagrammatical representation of a particular system.
E. Data base specification:
this involves various variable names used in the program database development.
F. Information:
this means processed data or the result gotten after process in data.
G. Structured system analysis design
methodology (SSADM): this means the method used in analyzing,
designing and structuring a system.
H. System analysis and design:
this is the process of investigating analyzing, installating and evaluating of
an information system.
However,
a management system that in addition provides all necessary transaction
processing for government or organization.
According
to Gordon B. Davis (2006) in a book titled “management information system” said
that the advert of computers but computers made the idea feacible systems for data
collecting, processing, storing retrieving and distribution of information. The
computer has added a new and powerful technology to information systems. Hence
computer based information system can radically differ from other systems using
manual or electromechanical process. Organizations and government change their
information system in response to this technology, consequently their
adjustment backs adequate understanding of it’s nature when the changes are
made.
Oparah
C.C. and Oguike O.E in their book “management information system (MIS) viewed
computer as a versatile system that has the ability to store and retain
information and data. This achieved because the computer systems are equipped
with both internal and external memory. The quantity or volume of information
or data that the computer can store depends on the Storage capacity can store
depends on the storage capacity of the computer memory.
Anuonye
Inno Vin C. in his book “computers and
computing” viewed computer as an electrical and electronic machine that is
capable of accepting instructions and data through an input device such as
keyboard, mouse and with the help of stored logic programs and perform series
of logical operations on data to give out meaningful result called. Information
through an output device without human intervention. From this definition,
computer has the ability to input, store, process and brings out output which
is regarded as information.
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