This project examined
the Utilization of Shorthand Skills in Modern Secretarial Practice (Case Study
of College of Education, Ila-Orangun). Shorthand
utilization is a practical aspect of secretarial profession which is being used
in our various organizations and in our modern secretariat. To become an
efficient secretary and not a typist, one must pass through the learning stages
of shorthand as a course. Various methods of gathering data will be used to
arrive at acceptable findings that will present a fair representation of
opinion. For the purpose of charity, this research work will be divided into
five chapters. Chapter one contain a detailed background of the study.
Literature review is made in chapter two. Chapter three contains the research
methodology and procedure used in data collection by the researchers while the
presentation and analysis of data collected is done in chapter four. Lastly,
Chapter five contains the summary, recommendation and conclusion of the study.
Title page i
Table of Content vi
Historical Background of Case Study 2
Pitman, Historical Background, (London).
Press, bath, 1837, P.V11. 2
Development of Secretarial Profession 2
of Problem 3
of the Study 4
of Study 4
of the Study 4
of the Study 4
of the Terms 4
of Shorthand 5
of Shorthand 5
That Contribute To Good Shorthand Performance
Shorthand Writing/Secretarial Practice 6
Difference between Shorthand Characters
the Letters In Ordinary Writing and Printing Sir Isaac Pitman
Impact of Teachers in Secretarial Practice of Students Shorthand 8
of Shorthand Skill 10
of Practicing Shorthand 10
Impact of English Language in Secretarial Practice 11
for Poor Performance of Students in Shorthand 12
Associated With Shorthand 12
2.12 Shorthand and Technology 13
Shorthand Stress 13
3.1 Introduction 20
of the Study 20
of Data Collection 20
of Data Analysis 20
and Analysis of Data 22
Question 1 23
Question 2 24
Question 3 25
of Findings, Conclusions and Recommendation 26
of Findings 26
1.0 Background of the Study
Shorthand has indeed came a long way
from the days when dictation was taken by chipping symbols on making marks on
day tables so many hundreds of years elapsed between each major changed in dictation
and transcription methods and equipment that generation of communicators and transcribers
have been secured in the knowledge that the tools of their trade once learned
over the issue of shorthand skill in secretarial practice recent changes and
researches conducted has revealed shorthand as a time consuming subject and any
student in the department of office technology and management has to sit tight
if he or she want to be successful on the course. Because of the belief that
shorthand is a difficult subject fewer students are registering for this
important subject, they had forgotten that shorthand is the rock on which
secretarial practice is being built. Just like any other social science course
shorthand is unique because it is the art of writing symbols tat respect
Making use the shorthand skill office
practice as makes you to possess a number of marketable skills consequently, shorthand
gives you a foundation on which to build still higher-level skills secretarial
is been derived from the word SECRETARIAL. Which in the literary
means SECRET KEEPERS. Secretarial
are persons who are being said by another persons and this can only he readable
by a few secretary or one who has the of shorthand.
Shorthand utilization in schools is a
practical of what us going to be used in business organization i e for making
of shorthand dictation confidential matter notice of meeting and all other
correspondence work. Thus the importance of shorthand to any office technology
and management student cannot be over flogged the purpose of this research aims
at exposed the students to one of the basic requirements that differentiates
them from an ordinary typist, shorthand typist, or stenographer despite the
automation era or age.
Lastly, under the introduction, the researcher
will in one way or the other discuss on so many aspect of secretarial practice
in connection with colleges and business organization.
1.1 Brief Historical Background of Case Study
Operation and the existence cannot be
completed without mentioning Osun state college of Education Ila. The Oyo (now Osun
state college of Education Ila was established as a campus of Oyo now Osun
state college of Education Ilesa in 1979 by then military administrator of Oyo
state Brigadier (Now Major General Paul Tarfa). The college started on the
campus of the defunct Ila-orangun Progressive commercial college with Dr. S.O
Omotoso as the Head of campus. The campus opened with is students and staff
members three academic and that administrative the official opening ceremony
was performed on the 25th September, 1979 by chief Ayantayo Ayandele
then honourable commissioner for education.
1.2 Isaac Pitman, Historical Background, (London).The Pitman Press, Bath, 1837, p.v11.
After the discovery of pitman
shorthand, in Britain,
then came a new form of shorthand known as Gregg shorthand”. This was discovery
and commonly, used by secretaries there. It was introduced in Nigeria at the
late 18th century’s. many people have not been published on this as
research is still on to invent a short-forms of the ABC shorthand” also
discovered in America, this was not universally accepted but it was believed to
be the simplest form of representing an outline which can be readable by a
mediocre who does not have a knowledge of shorthand.
The Development of Secretarial
development of secretarial studies has been rampant in these 20th
centuries schools have established locally and internationally.
Sir, Isaac pitman the originator of
pitman shorthand has his own school in London
and owns an examining body also. In London most especially, many secretarial
studies oxford street, Rapid result London college, Garret college Southampton Training
college Brighton, etc in existence. While in Nigeria the historical development
of secretarial studies was first introduced by Roadside institute, but with
limitation to shorthand and typewriting only.
It was then believed that this course
is meant for people whose parents are financially handicapped to send their children to
secondary schools. So one notion is nursed, once you ounce on a typewriter, you
are primary six holder and copy typist. With modern changes that western civilization
has brought us. We have this course now being offered up to B.sc in Nigeria,
universities while the PhD in secretarial science can be obtained in American Universities.
The school is, which offer the course in Nigeria rangers from commercial
Statement of Problem
has been observed by the researcher that shorthand usage in office practice
cannot be over-emphasized, in spite of the modern office equipment problem
secretaries nowadays frequently make use of shorthand in the routine office
shorthand is till relevant in the modern office.
shorthand can still aid confidentiality of document as ICT facilities.
(1) Do secretaries in organizations rarely
make use of shorthand due to
Advancement in technology?
(2) To what extent do secretaries make use of
shorthand in their
routine office tasks ?
(3) To what extent do shorthand aid the
confidentiality of document in
an organization ?
1.6 Purpose of the Study
To determine the extent at which
shorthand skill has been utilized by modern secretaries. And also to determine the
best method of utilizing shorthand skills by modern secretaries.
1.7 Scope of Study
This study is focused on the
utilization of shorthand skill in modern secretarial practical. The scope is
limited to College
of Education Ila.
1.8 Significance of the Study
The importance of this project is to
enable secretaries to understand the usefulness of shorthand in their
profession. This is expected to create favourable attitude in them, towards
shorthand skill. And that they may, therefore give the best most especially “Time”
top shorthand. Also to provide other necessary supports for the use of
shorthand in our Polytechnics and Colleges of education both home and abroad. It
is further hoped to enable the roadside typist, identify the type of
requirement needed by him or her to become a secretary both public or confidential
secretary, and that she will be better placed than an ordinary road typist.
1.9 Limitations of the Study
Due to inadequate time, the researcher
was no able to go to more than the stated organizations.
1.10 Definition of the Terms
The following the term are used in
Utilization: Ability to make good use of something
especially in terms of shorthand writing
Secretary: A secretary is someone who apart from the
possession of good typewriting and shorthand skill also posses; good knowledge
of secretarial duties, takes a lot of responsibility in an organization.
Practicing: The process of exercising a
profession habitually in order to acquire more proficiency.
Modern: Something that is still in existence
in present period of time.