Table of content
Title page…………………………………………………....i
Approval
page………………………………………….ii
Dedication…………………………………………..iii
Acknowledgement………………………………….iv
Table of
content…………………………………………...v-vi Abstract…………………………………………………….vii
Chapter One
Introduction
1.1
Background of
study………………………………..1
1.2
Statement of the
problem…………………………...4
1.3
Objectives of
study………………………………..4
1.4
Significance of
study………………………………..5
1.5
Scope of study…………………………………………5
1.6
Limitations of
study…………………………........5
1.7
Definition of
terms……………………………...6
Chapter Two
Literature review
2.1 Overview……………………………………………..8
2.2 Document routing
…………………………………….9
2.3 Database/knowledge
coupling……………………..10
2.4 Document tracking
system…………………………...11
2.4.1 An E-file……………………………………………….11
2.4.2 Highlight the
changes………………………………...11
2.5 Manual loan
program……………………………………...12
2.5.1 My own…………………………………………………..12
2.5.2 My own plus………………………………………...12
2.5.3 My own
extra……………………………………..13
2.5.4 My own extra
plus…………………………………...14
2.5.5 My own
asset………………………………………..14 2.6 Reason for new
system…………………………..14
Chapter Three
System analysis
and methodology
3.1 System
analysis………………………………………..17
3.2 Method of data
collection……………………………….18
3.3
Analysis of the existing system…………………………..19 3.3.1 Advantages
of the existing system…………………19
3.3.2 Disadvantages of the existing
system……………………...19
3.4 Analysis of the proposed
system……………………20
3.4.1 Justification for the new
system………………….21
3.5 Methodology………………………………..........21
Chapter Four
System Design and
Implementation
4.1 Overview of
design…………………………………..23
4.2 Program modules
specification………………………………23
4.2.1 Input/output specification……………………..24 4.2.2
Database specification……………………………25
4.2.3 Flowchart of the proposed
system……………………...27
4.3 Choice and justification of programming
language…………31
4.4 System
requirement……………………….........31
4.5
Implementation plans………………………………...31
4.5.1 Program
design……………………………………….33
4.5.2 Program design
flowchart……………………………..34
Chapter Five
Summary and
conclusion
5.1 Summary………………………………………………………..35
5.2 Review of achievement……………………………………….35
5.3 Suggestions for further
studies…………………..........36
5.4 Areas of
application……………………………………….36
5.5 Conclusion……………………………………………….37
References ………………………………………………………38
Appendix A
(program codes)…………………………………...39
Appendix B
(sample, output forms) ………………………….,...74
ABSTRACT
An online loan website would allow AccionMFB to access
online application, website, application information from any convenient location,
using a single user ID and password. They would be able to do transactions
online. The central goal of this initiative is to transform the day-to-day
operations of the Bank by reducing paperwork; putting information services and
transaction online; streamlining access to information, applicants results and
content. Making it easy for applicant’s to find and use online services, and
thus increasing the likelihood that the Bank can attain the strategic goals
laid out in this initiative. I used a combination of surveys, focus groups, and
one-on-one interviews to gather information from AccionMFB, staff, and from key
personnel at other institutions that have related system.
CHAPTER ONE
INTRODUCTION
1.1 Background of
study
The need to develop document routing and tracking system has given
rise to automated methods of solving such problems. Necessity has inspired man
to develop the information and data processing technique we now use to provide
required information as quickly and as economically as possible. This is
because once a firm begins to expand, the information requirements expands
proportionally too.
Document
routing and tracking have the characteristics of input, processing, output and
feedback. If we consider a microfinance bank as a system of subsystems, we may
discover document routing system has been a manual process subject to all the
traditional business problems. Documents get lost, there is no personnel
accountability and it takes way too long. An attempt to determine its status is
the definition of absolute inefficiency. Most large organizations use a
computerized executive documents management system (EDMS) to manage the
tracking and transfer of files prepared for senior management.
The
document tracking will keep track of who is responsible for the file, who has
it at any given time, when it is due to arrive at the next step in the process,
and whether it is overdue in arriving there.
The
document tracking also controls the movement of the e-file of the document
itself. When the hardcopy of a file moves to another office, the e-file of the
document itself is transferred to that office at the same time.
At that point, no
other office is able to modify the e-file. Until the file is transferred
elsewhere through the EDMS, that office alone is responsible for:
• reviewing whatever action has been
requested or taken to date; and
• prepare documents as needed.
However, this work concentrates on the loaning aspect of the document
routing and tracking system in general and the application in particular.
Various manual systems and devices have been used in time past in collection of
loans by customers. The most recent of such devices is the computer with an
advantage of speed and accuracy over the previous devices.
In view of this, certain information about the customers are stored in
a database- a collection of related fields; and this data is manipulated to
give rise to the loaning system. The need for this medium of application is for
approval/transfer of document at a faster rate than before has been highly
called for. The computer programmers aim at ensuring that the application by
customers is processed on time in the computer to generate an effective loaning
system for the microfinance bank.
1.2 STATEMENT
OF THE PROBLEM
The
manual system involves storage of paper files, recording on kalamazoo forms and
the cumbersome computations of numerical quantities.
Having
colobrated to an extent what the manual system entails and depicts, we can call
look at the weakness of this system that we can trade off for some method that
is more rewarding. The disadvantages of this system include duplication of
files and records insecurity of data that can arise through fire, theft,
sabotage, etc.
Apparently, there arises delay in processing. Data is difficult to
retrieve due to bureaucracy.
Computation
of numerical quantities could be cumbersome and error prone since they are done
by humans.
Data
mutilation may arise as files move from one hand to the other in the
department. All this problems have risen and are still playing in the
organizations still using the manual system.
Hence,
in identifying these problems, I was able to clarify the new systems objective
and users, desire outputs, and desired processing.
1.3 Objectives of
study (elimination of manual loan program)
The objectives of this research is to develop a system that will
Eliminate manual loan program
To make it
easy for applicants to apply for loans from the comfort of their home and also
from any location in the country.
To enable online approval of
loan.
Make it
easy for grouping of applicants to their respective categories they fall under.
1.4 Significance
of study
Viewing
critically the inefficiencies in the manual loan system presently in Accion
MFB, the need to develop online loan approval that will handle such
inefficiencies cannot be over emphasized.
1.5 Scope of
study (The computerized system)
Due to the complexities and rigors that assail the manual system, the
computerized system is used to solve our manual loan problems. It was improved
to be a great improvement on the manual system. The computer system is the series
of programs, which will be used to process the data available with an aim to
solve the problems at hand. It is designed to curtail the ineffectiveness
inherent in the old system (manual system). It is an improvement or manual
system because it takes care of the problems encountered by the manual system.
1.6 LIMITATION OF
STUDY
I
encountered numbers of constraints that made this research difficult to get
beyond this scope. This constraints includes:
1. Length of time for development
2. Integration of existing services
3. Inadequate data supply by the bank
4. Lack of good internet connection
1.7 Definition of terms
Document routing system:
Document routing is a manual process subject to all the traditional
business problems. Documents get lost, there is no personnel accountability and
it takes way too long. An attempt to determine its status is the definition of
absolute inefficiency. The Document Routing System (DRS) provides automated
document routing to the user.
Document
tracking system: This keeps track of who is responsible for the file, who has it
at any given time, when it is due to arrive at the next step in the process,
and whether it is overdue in arriving there.
Loan:
Money lent at
interest, something lent for the borrower's temporary use.
Lend:
To give for
temporary use on condition that the same or its equivalent be returned.
To give the assistance or support of afford furnish ‹a dispassionate and scholarly manner
which great force to his criticisms — to adapt or apply (oneself) readily accommodate ‹a topic that itself admirably to
class discussion.
Automation:
The replacement
of human workers by technology. A system in which a workplace or process
has been converted to one that replaced or ministries human labour with
electronic or mechanical equipment.
Online:
connected via
computer attached to or available via a computer or computer network.
Database: Any collection of
data organized for storage in a computer memory and designed for easy
access by authorized users.
Database update: This simply means applying and
maintaining changes on a database after data must have been added, removed or
modified.
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