ABSTRACT
Motor vehicle administration is a
composite process and revolves around the management and the control of motor
licensing. Vehicle licensing is the payment of a fee for the use of motor
vehicle on public roads. Vehicle licensing in Nigeria began over 100 years ago
starting from the colonial administration and the records then was manually
kept which did not help in raising efficiency of the general automotive
services. Motor vehicle licensing system on the other hand is a phenomenon that
is still estranged to the Nigerian terrains. Though many western countries e.g.
United States of America and some Asian countries have implemented online
licensing in one form or the other; it is yet to gain popularity in this part
of the world. The obvious merit of online motor vehicle licensing system
prompted this research project to see ways of integrating our vehicle licensing
to the internet for speed, efficiency, reliability and customer satisfaction.
This work was designed to aid the framework for a client server distributed
database system for licensing and registration of automobiles in Nigeria
online. The project integrated the three government agencies empowered by law
for vehicle licensing and registration. The system was implemented using PHP
scripting language, HTML, MySQL Server and Macromedia Dreamweaver.
TABLE OF CONTENTS
TITLE PAGE - - - - -
- - - - i
CERTIFICATION PAGE - -
- -
- -
- -
ii
DEDICATION - -
- -
- -
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iii
ACKNOWLEDGMENT - -
- -
- -
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iv
LIST OF FIGURES - - -
- - - - - v
LIST OF TABLE - -
- -
- -
- -
vi
ABSTRACT - -
- -
- -
- -
vii
TABLE OF CONTENTS - - -
- -
- -
- viii
CHAPTER ONE: INTRODUCTION - - -
- -
- 1
1.1 Background of
study -
- -
- -
- 1
1.2 Statement of the
problem -
- -
- -
- 4
1.3 Objective of study -
- -
- -
- 4
1.4 Significance of the
study -
- -
- -
- 5
1.5 Scope of study -
- -
- -
- 5
1.6 Project
Report Organization - -
- -
- -
5
Chapter Two: Literature Review -
- -
- 6
2.1 Information
System -
- -
- -
- 6
2.2 Database System
-
- -
- -
- 7
2.3 Data
Accuracy - - - -
- -
11
2.4 Completeness Of
Traffic Data -
- -
- 12
2.5 Consistency Of
Registration Data - - -
- 13
2.6 Factors
Influencing Data Quality - - -
- 13
2.7 Automation And
Law Enforcement - - -
- 14
2.8 The Need For
Technologies And Commercial Software For Data Collection During Vehicle
Registration. - 15
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN - -
- 17
3.1 Research
Methodology - - -
- -
- -
17
3.2 Data
collection - - - -
- -
- 17
3.2.1 Primary
source -
- -
- -
- -
17
3.2.2 Secondary source
-
- -
- -
- -
18
3.2.3 The Technical
Perspective - - - - -
- -
19
3.3 Analysis of the
existing system - - - -
- -
19
3.3.1 Evaluating the
existing system - - -
- -
- 20
3.3.2 Efforts aimed at
solving the problems facing the existing system - - 21
3.3.3 System model of
the proposed system - - -
- -
21
3.3.4 Security of the
proposed system -
- -
- -
21
3.4 Limitation of
the existing system - -
- -
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21
3.5 System Design - -
- -
- -
- 23
3.5.1 Design
Methodology - - - -
- -
- - 24
3.5.2 Overview Model - -
- -
- -
- 24
3.5.3 Entity
Relationship Model - - -
- -
- -
26
3.5.4 Design Standard
of the System - - -
- -
- 28
3.6 File
Design -
- -
- -
- -
- 33
3.7 System
flowchart -
- -
- -
36
3.8 Top-down
diagram -
- -
- -
- -
37
CHAPTER FOUR: IMPLEMENTATION, TESTING &
INTEGRATION - 39
4.1 Choice of
development tools - -
- -
- -
39
4.2 System
Requirements - - - -
- -
42
4.2.1 Software requirements
- - - - - - 42
4.2.2 Hardware
requirements - - - -
- -
42
4.3 System Implementation
- - - - - ` 43
4.4 Testing -
- -
- -
- 44
4.4.1 Unit test -
- -
- -
- 44
4.4.2 System test -
- -
- -
- 44
4.5 Integration -
- -
- -
- 45
CHAPTER FIVE: SUMMARY, RECOMMENDATIONS AND
CONCLUSION 46
5.1 Summary
-
- -
- -
- 46
5.2 Limitations -
- -
- -
- 46
5.3 Recommendations -
- -
- -
- 46
5.4 BEME (Bill of
Engineering measurement and Evaluation)
- - - 47
5.4 Conclusion -
- -
- -
47
BIBLIOGRAPHY -
- -
- -
48
APPENDIX A - -
- -
- - 49
APPENDIX B -
- -
- -
58
LIST OF FIGURES
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Figure 3.1: Hierarchy of
System Functionality. - - -
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19
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Figure 3.2: Program
Flowchart . -
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23
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Figure 3.3: Overview model
of registration module. - -
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24
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Figure 3.4: Overview model
of renewal module. -
- -
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25
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Figure 3.5: Overview model
of vehicle module. -
- -
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25
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Figure 3.6: Overview model
of administrator sub-system. - - -
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26
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Figure 3.7: Entity
relationship model of Motor Vehicle Licensing System -
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26
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Figure 3.8: A normalized entity relationship model
between owner and administrator
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27
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Figure 3.9: A normalized entity relationship model
between administrator and vehicle
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27
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Figure 3.10: A normalized entity relationship model
between administrator and vehicle
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27
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Figure 3.11: Home Page - -
- - - - -
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29
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Figure 3.12: Database
Administrator Page - - -
- -
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29
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Figure 3.13: Operations
Subsystem page - - -
- -
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30
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Figure 3.14: Report
Generation Page - -
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30
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Figure 3.15: Help Page -
- - - - -
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30
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Figure 3.16: Customer
Registration Form - - -
- -
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32
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Figure 3.17: System
Flowchart -
- - - -
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36
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Figure 3.18: Top Down
System Design - - -
- -
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37
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Figure 3.19: Front End
Design -
- - - -
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38
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Figure 3.20: Back End
Design -
- - - -
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38
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LIST OF TABLES
Table 3.1: Admin License -
- -
- -
- -
- 33
Table 3.2: Vehicle Registration table -
- -
- -
- 34
Table 3.3: Change of Ownership table - - - -
- -
35
Table 4.1: Unit Test plan - - - - - - - - 44
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND
OF STUDY
Traffic laws and regulations in Nigeria were
inherited from colonial administration. The first Edith is the 1920 Road
Traffic Ordinance of Lagos Colony and Southern Protectorate of Nigeria which
was applied to the operations of all motor vehicles until the country was
demarcated into regions (Northern, Western and Eastern). Thereafter, each
region was empowered to promulgate its traffic regulations.
Before 1939, vehicle inspection was carried out by the Directorate of
works, while Motor Licensing was supervised by the Motor Licensing office under
finance. As a result of critical issue with the colonial regiment of England
during the world war, the Inspector General of Police was mandated to undertake
the responsibility of vehicle inspection as well as motor licensing until the
1958 constitution of Nigeria which conferred powers on regional (state)
government to create their own traffic laws.
On
1st January 1949, the road Traffic Act was promulgated which is available to
the Road Traffic Act chapter 548 Laws of the Federation of Nigeria (1990). It
is this Act (1949) that gave birth to Vehicle Inspection Office. Vehicle
registration is the process of adding a vehicle to the motor vehicle register
and issuing it with registration plates. Vehicle licensing is the payment of a
fee for the use of motor vehicle on public roads. When the fee is paid, you
receive a label indicating the expiry date of the license. This label must be
displayed on the vehicle.
In Nigeria, there are three arms of government
agencies that are responsible for automobile licensing, registration and
control. They are Federal Road Safety Commission (FRSC), the state Vehicle
Inspection Officer (VIO) and the state Board of Internal Revenue (BIR). The
usual practice is for an owner to visit these three arms for the necessary
payment, data collection and issuance of necessary documents and materials such
as plate numbers. The state board of internal revenue collects fees for new
automobile licenses and registration from owners through a designated bank.
They may request more documents such as custom papers, purchase receipt, or a
change of owner certificate on automobile.
Every automobile within the nation must be
registered under a state and a local government before a license plate is
issued. Nigerian automobile registration plates often have the state written at
the top and have a group of three letters at the right hand side, indicating
the district of registration followed by their main town to aid in tracing and
identifying location. License plates serve to help law enforcement, motor
vehicle authorities and others identify a vehicle while simultaneously indicating
that the registrant has paid the proper registration fee and taxes on the
automobile. License plates also offer information such as the weight class, the
country, state and local government in which the vehicle is registered, use
restrictions (private or commercial) and the age and engine capacity. In
addition, some license plates show whether the owner of the vehicle is a member
of special organization or group such as the police force, custom and the
federal road safety commission. Moreover proof of ownership certificates are
issued to owners of automobiles on payment of certain fee by the board.
Apart from other advantages, this will now
replace the manual process of registering vehicle, issuing during licensing,
renewing expired licenses, as well changing of ownership of the vehicle. Since
the computerize mode of operation is flexible and accurate record keeping
assured, it will give the management of the motor licensing authority enough
time for planning and decision making rather than being immersed in the detail
of routing function (manual work). This
is necessary since the control of any establishment alternatively lies in the
hand of management. Also, the computerized operations of the licensing authority
will ensure a very fast retrieval of necessary information about (e.g.) vehicle
information to the police in terms of urgent need like during that of road
accident.
In this research work, interaction will be
created on the computerization and implementation of motor vehicle licensing
authority at the three level organization; vehicle inspection officer, (VIO),
Federal Road Safety Commission (FRSC) and the Board of Internal revenue, which
are required to monitor the processes that are involved starting from the exact
date of motor vehicle is registered, licensed, renewed, etc.
In
the early 80s, the vehicle licensing system then was that each vehicle was
licensed based on the local government issuing the licenses. For instance, a
vehicle licensed from Ikorodu could bear (LAG 28 IKD) as plate number. Later
with the formation of the Federal Road Safety Commission (FRSC) in February 18,
1988, many procedures were changed, the plate number format and their various
slogans. Also it was made constitutional under the motor vehicle administration
as a Residual issue under the 1999 Nigerian constitution that a person seeking
for vehicle licensing must first possess the National driving license.
Motor vehicle administration is a composite
process and revolves around the management and the control of motor licensing
including driving and other related licenses which include the following
matters:
1.
Issuance and renewal of:
- Motor
vehicle licenses
- Local
driving license
- Learners
permit
- Certificate
of Roadworthiness of all licenses issued
2.
Registration of vehicle
3.
Preparing and keeping of statutory Registers of all
licenses issued.
4. Collection
of fees emanating from its operation and payment of same into the appropriate
subhead of the state government’s account.
Motor vehicle
licensing system on the other hand is a phenomenon that is still estranged to
the Nigerian terrains. Though many western countries e.g. United States of
America and some Asian countries have implemented online licensing in one form
or the other; it is yet to gain popularity in this part of the world. The
obvious merit of online motor vehicle licensing system prompted this research
project to see ways of integrating our vehicle licensing to the internet for
speed, efficiency, reliability and customer satisfaction.
In a highly populated
country such as Nigeria, where a number of car owners increases yearly, and the
registration of motor vehicle is a slow process and sometimes in the sense of
it a difficult task. This is true in the sense that motor vehicle licensing
authority/ system attend to thousands of cars per year; thereby keeping records
of license and their registrations manually was a tedious work. It resulted in
files containing records of application being misplaced, damaged or misfiled
due to the way the manual method of writing these records. Also writing records
of applicants in books affected the span of the record materials, and since the
continue use and re-use of these booklets everyday might lead to wear and tear
which eventually led to loss of important information.
1.2 STATEMENT OF PROBLEM
The basic problems facing motor vehicle
licensing are: lack of proper security in the system that creates avenue for
fraud and manipulation of stored data in the system, lack of proper, accurate
and concise information about the vehicle owner, poor performance of the system
during information retrieval due to inefficient storage of data, lack of proper
and accurate record keeping of stored information and finally lack of review
process: this is a situation where there is no avenue created for review. This
hinders adequate maintenance of the system.
1.3 OBJECTIVES OF THE STUDY
The aims of this study are:
v
To develop software that will link by
computerization all the procedures of motor vehicle licensing system in motor
license authority (that is, to have a centralized system).
v
To improve the system performance and
efficiency.
v
To enhance the database for proper information
and record keeping.
v
To provide a reliable security access in order
to avoid tempering with stored data.
v
To provide a means of accessibility in case of
accident and emergency.
v
To enhance speedy recovery of stolen
vehicles
1.4 SIGNIFICANCE OF THE STUDY
The significance of this study is to serve
better than the existing system, enhance database and improve effectiveness,
efficiency and security of the system. Also to give appropriate attention and
quick access to prospective application. It is also intended that the study
will assist in the development of a new and hopefully better computer aided
system.
1.5 SCOPE OF THE STUDY
The research work is restricted to motor
vehicle licensing procedure that can take place in the motor licensing office.
This procedure involves an individual registering to obtain vehicle license if
the client meets up with the procedure.
1.6 PROJECT REPORT ORGANIZATION
This research work has five distinct chapters.
Chapter one contains introduction, background of the study, statement of
problem, objectives of the study, significance of the study and the scope of
the study. Chapter two is the review of
related literature, while chapter three is the system analysis and design.
Chapter four presents the system implementation with choice of programming
language and the system requirements. Chapter five contains summary,
recommendations and conclusion. There is also bibliography and appendix.
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