ABSTRACT
This study was intended to design and implement an online
examination system for staff recruitment. This study was
undertaken majorly to design
and implement an online examination system for staff recruitment.
Specific objectives of the study are: To identify the structure/characteristics of an online
examination system for staff recruitment, To identify the benefits of an online
examination system for the recruitment of staff, To find out the
challenges/disadvantages of the adoption of online examination system for the
recruitment of staff.
Concerning methodology for this study, The data used for the
development of the research was gotten from the internet, textbooks and
articles. The contributions of other researchers on the subject were examined
so as to gather relevant information. The case study also provided useful
information for the development of the system.
System analysis has to do with examining a system in
order to understand its step by step operations so as to identify its benefits
and areas of limitation that require improvements.In the existing system, the
staff recruitment was still manually achieved, the average results and grading
was manually computed.The problems of the existing system includes; it is time
consuming, errors in computation is very common, it is inefficient, reports of
results cannot be easily retrieved. In the proposed system, staff recruitment
for the case study will be carried out effectively on the internet in order to
save time and also to bring fairly to qualified candidates. This system will
save time, minimize computation errors and also help the staffs to recruit the
right personnel for the organization.The system design pertains to the layout
of the system and it consists of the input and output layout.
Findings from this study revealed that; chances of getting
competent employees will significantly increase if organizations should take
advantage of the internet and adopt online registration system for the
recruitment of staff.
This study is
that it will bring to light the relevance of adopting online examination system
for employee short-listing or e-recruitment system and the need for its
adoption by organizations.
TABLE OF
CONTENTS
Title Page - - - - - - - - - i
Approval Page - - - - - - - - ii
Declaration - - - - - - - - iii
Dedication - - - - - - - - - iv
Acknowledgement - - - - - - - v
Abstract - - - - - - - - - vi
Table of Contents - - - - - - - vii
CHAPTER
ONE – INTRODUCTION
1.1 Background of the Study - - - - - -
1.0
PRELIMINARIES- - - - - - -
1.1 Statement
of Problem- - - - - - -
1.3
Objectives of the study- - - - - - -
1.4
Significance of the study- - - - - -
1.5
Scope of the Study- - - - - - -
1.6
Organization of Research- - - - - -
1.7 Definition of Terms- - - - - - -
CHAPTER
TWO
LITERATURE
REVIEW
2.0
Introduction- - - - - - -
2.1 The Need for Employee Recruitment Using Online Examination- - - - - - - - - - - -
2.2 Steps involved in Employee recruitment - - -
2.3 The
Concept of Online Examination- - - -
2.4 System
Structure/Characteristics of Online Exams -
2.5Advantages of Using Online Examination System for Employee Recruitment- - - - - - - - - -
2.6Disadvantages
of Using Online Examination for Employee Recruitment- - - - - - - - -
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.0
Introduction- - - - - - -
3.1 Research
Methodology- - - - - -
3.2 System
Analysis- - - - - - -
3.2.1 Analysis
of the existing system- - - -
3.2.2 Problems
of the existing system- - - -
3.2.3 Analysis
of the proposed system- - - -
3.2.3.1
Advantages of the proposed system- - -
3.2.3.2 Disadvantages of the Proposed System- - -
3.3 System Design- - - - - - - -
3.3.1 Input Layout- - - - - - - -
3.3.2 Program Flowchart- - - - - - -
3.3.3 Output Format- - - - - - -
CHAPTER
FOUR
SYSTEM
IMPLEMENTATION AND DOCUMENTATION
4.0
Introduction- - - - - -
4.1 System Design Diagram- - - - - -
4.2 Choice of Programming Language- - -
4.3 Programming Environment- - - - - -
4.5 System
Implementation- - - - - -
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATION
(S)
5.0
Introduction- -
5.1
Constraints of the study-
- -
5.2
Summary- -
5.3 Conclusion - -
5.4 Recommendations- -
APPENDIX A: Program
Flowchart
APPENDIC B: Object Code
APPENDIX C: Program Source Code
References
Appendix
CHAPTER
ONE
INTRODUCTION/BACKGROUND OF THE STUDY
1.0 PRELIMINARIES
An online examination system for recruitment of staff is a
web application that establishes a network between the organization and
applicants. The organization enters on the site the questions they want in the
exam. These questions are displayed as a test to the eligible students. The
answers inputted by the applicants are then evaluated and their score is
calculated and saved. This score then can be accessed by the institute to
determine the pass students or to evaluate their performance. Online Exams
System provides the platform but does not directly participate in, nor is it involved
in any tests conducted. Questions are posted not by the site, but users of the
site.
According
to Yu, Hsiao and Cho (2014), online examinations are convenient, and fast.
Online examination has three main purposes:
1.
To
allow test-takers at different places to take the test at the same time through
the online examination website.
2.
Through
careful planning and proper coding, enable tests, grading and to check results
on the website.
3.
To
integrate database with the program, allowing teachers easy addition of
questions and creation of tests.
The
formulation of questions for a test is often treated with doubts and
suspicions. In a typical online examination system, the questions are strict
and set with care. Although the exam questions is in the multiple choice format
(objectives), the questions are chosen at random. All students have the same questions
but the order of questions is different. Since the order of the question
differs on each computer, the motive in students to cheat is reduced. Cheating
at examinations is unacceptable. It is common knowledge that people are likely
to cheat in a network environment but this is wrong as cheating at examinations
is unacceptable as it affects the fairness of an examination. This situation
implies that to overcome the tendency to cheat is the major challenge in online
examinations. Despite the pitfalls, online examination is very important and
useful as it breaks the barrier of distance and different geographical
location. Applicants from all over the world can access the system thereby
giving the examiners a good chance to identify highly intelligent prospective
staff.
Every
organization is made up of employees, and before employees are recruited,
information pertaining to them is obtained, processed and analyzed after they
have applied to determine their qualification for employment into a given
position. For every position, there are certain skills and qualifications
needed. The performance of the individual is a function of employee ability,
motivation and opportunity (Boxall & Purcell, 2003).
Short-listing
of employees also known as Recruitment and selection, forms a core part of the
central activities underlying human resource management: namely, the
acquisition, development and reward of workers. It forms an important part of
the work of human resource managers – or designated specialists within work
organizations. It has an important role to play in ensuring worker performance
and positive organizational outcomes. It is often claimed that selection of
workers occurs not just to replace departing employees or add to a workforce
but rather to put in place workers who can perform at a high level and
demonstrate commitment. Recruitment is
important for organizations since it performs the essential function of drawing
an important resource, human capital, into the organization (Boxall &
Purcell, 2003; Parry & Tyson, 2008;). It has a strategic aim as it focuses
on the need to attract high-quality people in order to gain a competitive
advantage (Parry & Tyson, 2008; Malinowski et al, 2005). Recruiting people
with the right abilities reinforces the organizational goals (Boxall &
Purcell, 2003).
Conducting examination before employees
are recruited is very important as their level of success in the exams will
reflect their level of competence or ability. Online examination widens the
spectrum for organizations to reach out to more applicants and to get the best.
It is on this premise that this research study is set to examine the design and
implementation of an online examination system for recruitment of staff.
1.1 Statement of Problem
Many
organizations do not have competitive personnel and this negatively affects the
productivity and image of the organization. In addition, there is no effective
structure to recruit staff that is able to stand up to the responsibility of
their duties. Many organizations still adopt the manual method of recruiting
and the applicants are limited to those in their immediate environment. Also,
many applicants find it difficult to get to the examination centers due to distance
and high cost of transportation. Organizations are unable to reach out to a
wide spectrum of applicants so as to be able to recruit the best employees. The
traditional examination for recruitment is usually characterized by cheating
which hampers the credibility of recruited employees. There is need for a more
effective system that is able to reach out to a wider spectrum of employees,
breaking the barrier of distance and cost and thereby promoting the recruitment
of well qualified staff.
1.3 Objectives of the study
The following
are the objectives of the study;
a.
To
design and implement an online examination system for the recruitment of staff.
b.
To
identify the structure/characteristics of an online examination system for
staff recruitment.
c.
To
identify the benefits of an online examination system for the recruitment of
staff.
d.
To
find out the challenges/disadvantages of the adoption of online examination
system for the recruitment of staff.
1.4 Significance of the study
The significance of the study is that it
will bring to light the relevance of adopting online examination system for
employee short-listing or e-recruitment system and the need for its
adoption by organizations. It will help
organizations solve the present challenges they are facing in attracting
eligible and professional employees by providing a software system that
processes the application of different applicants. It will also save them time
and cost of recruiting. In addition, other scholars seeking for valuable
information on the subject will find this research material relevant.
1.5 Scope of the Study
This
study covers the design and implementation of an online examination system for
the recruitment of staff.
1.6 Organization of Research
This
research work is organized into five chapters. Chapter one is concerned with
the introduction of the research study and it presents the preliminaries,
theoretical background, statement of the problem, aim and objectives of the
study, significance of the study, scope of the study, organization of the
research and definition of terms.
Chapter
two focuses on the literature review, the contributions of other scholars on
the subject matter is discussed.
Chapter
three is concerned with the system analysis and design. It presents the
research methodology used in the development of the system, it analyzes the
present system to identify the problems and provides information on the
advantages and disadvantages of the proposed system. The system design is also
presented in this chapter.
Chapter
four presents the system implementation and documentation, the choice of
programming language, analysis of modules, choice of programming language and
system requirements for implementation.
Chapter
five focuses on the summary, constraints of the study, conclusion and
recommendations are provided in this chapter based on the study carried out.
1.7
Definition of Terms
Online: Refers to a system connected to the
internet that can be accessed remotely from any part of the world.
Examination: A test designed to assess somebody's
ability or knowledge in a particular subject or field
Employment – the condition of working for pay
Application - a formal and usually written request
for something such as a job, a grant of money, or admission to a school or
college
Short-list - to put somebody or something on a
final list of candidates for a position or award
Recruitment - to enroll somebody as a worker or
member, or to take on people as workers or members
Human resources - the field of business concerned with
recruiting and managing employees
Management - the organizing and controlling of
the affairs of a business or a sector of a business
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