ABSTRACT
Cooperative
society is the coming together of a group of people who have a common feature
(e.g working in the same place) and the same mind set of helping each other in
the group financially.
This
study is to design and implement data base for cooperative management system
that will ease the procedures of cooperative society both for the members and
management of the cooperative society.
Cooperative
management system provide solutions to the problems encountered in manual
processing of the registration, storage, update, loan grant and retrieval of
members' record in NAFRC cooperative society.
The
software tools use include the Unified Modeling Language (UML), Data flow
diagrams (DFDS) while object oriented analysis was use in the developing
techniques.
TABLE OF CONTENTS
CHAPTER ONE
INTRODUCTION
1.1 Background
of the study
1.2 Statement
of the problem
1.3 Aim
and objective of the study
1.4 Significance
of the study
1.5 Constraint
1.6
Methodology
CHAPTER TWO
LITERATURE
REVIEW
2.1 brief
history of NAFRCO-operative society
2.2 overview
of co-operative society
2.3 software
methodology
2.4 The
concept of object orientation
2.5 The
RUP model
2.6 Extreme
programming
2.7 System
investigation
2.8 Overview
of the existing system
2.9 Proposed
system
2.10 Using
co-operative method as a management strategy
CHAPTER
THREE
3.1 Analysis
of research technique used
3.2 Functional
requirement
3.3 Non-functional
requirement
3.4 Unified
modeling language (UML) for analysis and design
3.5 Use
case diagram
3.6 Activity
diagrams
CHAPTER FOUR
SYSTEM
IMPLEMENTATION AND DOCUMENTATION
4.1 Software
4.2 Choice
of data base management system used and justification
4.3 Programming
language used and justification
CHAPTER FIVE
SUMMARY,
CONCLUSION AND RECOMMENDATION
5.1 Summary of Findings
5.2 Limitations
5.3 Conclusion
5.4 Recommendation
References
LIST OF FIGURES
Fig. 3.1 Use Case Diagrams
Fig. 3.2 Activity Diagram Showing Flow Of
Process.
Fig. 4.1 Login Page
Fig 4.2 Location
Fig 4.4 Main Menu
Fig 4.5 Entry Page
Fig 4.6 Member Bills & Payment
Fig 4.7 Setup Page for Member
Fig 4.8 Member Bill Type Page
Fig 4.9 Opening Balance Page
Fig 4.10 Bill Report For The Period
Fig 4.11 Member Bills Payment Module
Fig. 4.12 Member Loan Transaction
Fig 4.14 Loan Creation Form Page
Fig. 4.15 Loan Repayment Module Page
Fig. 4.16 Member Contribution
Fig. 4.17 Account Status Page
Fig. 4.18 Contribution Withdrawal Page
Fig 4.19 Administrative Page
Fig 4.20 Membership Business
Fig 4.21 Item Creation Module Page
Fig 4.22 Item Purchases Page
Fig. 4.23 Deposit Register Page
Fig. 4.24 Materials Requisition Page
Fig. 4.25 HR & Payroll Setup
Fig. 4.26 Employee Registration Form
Fig. 4.27 Salary Setup Page
Fig. 4.28 Employee Status Setup Page
Fig. 4.29 Reset Employee Status
Fig 4.30 Employee Status Setup Page
Fig 4.31 Employee Master Setup Page
Fig. 4.32 Employee Wages & Salaries Setup
Fig 4.33 Print Preview
Fig. 4.34 Staff Loans Setup Page
Fig 4.35 Staff Loan Form
Fig. 4.36 Grant a Loan to Staff Setup
Fig. 4.37 Loan Transaction Form
Fig. 4.38 Deduction Period Page
Fig. 4.40 How to Run Payroll
Fig. 4.41 Payroll Menu
Fig. 4.42 Select Period
Fig. 4.43 Period Payroll
Fig. 4.44 Preview the Pay Slip
Fig. 4.45 Preview Page
Fig. 4.46 Preview Page
Fig. 4.47 Preview Page
Fig. 4.48 Wet Pay
Fig. 4.49 Print Preview Salaries
Fig. 4.50 Print Preview Post Salaries
Fig. 4.51 Print Preview of Transaction
Fig. 4.52 Current Transaction
Fig. 4.53 Login to Application
Fig. 4.54 Login Site of Workplace
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Cooperative Society in the actual
sense of it is the coming together of a group of people who have a common
feature (e.g. working in the same place) and the same mind set of helping each
other in the group financially. But
gradually with the advent of civilization, government parastatals and private
firms now saw the need to in-cooperate a structured cooperative system into the
employee management structure which brought about a cooperative system for
employee’s whereby they would have a monthly or yearly contribution been made
to the co-operative account, the co-operative also has a yard-stick of granting
loans to the members of the co-operative society, the co-operative society also
extend gestures like sales of lands, properties and furniture to the members
and give them an opportunity of paying within a stipulated time either months
or years in as much as the member still retains his/her membership in the co-operative
society.
The activities been performed in the
department of the co-operative society have always been in a manual format but
with the advent of technology, it is imperative that all the activities that
goes on in the co-operative society should be computerized so as to make the
activities very easy to carry out and at the same time very fast.
From the case of our study it is
noted that a lot of co-operative society be it the stand
alone type or the one been sprung up
by a firm, do not have a well-structured co-operative system (i.e. a database co-operative
management system), which has brought the need of developing a viable system
for NAFRC Co-operative Society to stand as a land mark for other cooperative
societies.
1.2
STATEMENT OF THE PROBLEM:
Since a co-operative society happens to be a welcomed idea by
firms and government parastatals, the research project seeks to create a
Database co-operative management system that combines the functions of
documentation, implementation, fast transaction and data security, into one
functional platform, thereby making co-operative societies procedures easier
both for the members and managements of the co-operative society.
1.3 AIM
AND OBJECTIVES OF THE STUDY:
The main aim of the study is to design and implement database
cooperative management systems that will easy the procedures of co-operative society
both for the members and management of the co-operative society.
The objective of the study includes:
·
To
eliminate inconveniency generally suffered by the management of the co-operative
society
·
To
eliminate inconveniency generally suffered also by the members of the
co-operative society.
·
To
ensure members data security.
·
To
ensure accuracy in terms of transactions been made.
·
To
ensure timeless and accuracy in the processing of prospective member bio-data
and facts.
·
To
design a security-based system which allows only authorized users access to
file.s
·
The
system will be designed to enhance easy access and retrieval of files.
Aim of the study:
The main aim of the study is to provide solutions to the
problems encountered in manual processing of the registration, storage, update,
loan grant, and retrieval of members records in NAFRC Co-operative Society.
1.4 SIGNIFICANCE
OF THE STUDY:
The need to replace the old system (if there is any) with a
new improved system, taking into cognizance the features offered by a
computer-based system, is due to the fact that the current system is unable to
cope with the increasing exponential growth in the utility and need for
efficiency of the co-operative society procedures.
The following reasons also gave rise to the need for computerizing the
existing system.
·
Provision
of competitive services rendered. This
could be achieved through faster processing and retrieval of data/information.
·
Cost
Saving: This is one of the most common
reasons for computerization. A new
system serves as a replacement for a time consuming and therefore expensive
manual system, role-governed, repetitive procedure by a quick and cheap
computer substitute.
·
The
Manual system is always exposed to mutilation and fire outbreak, which may
result to loss of information.
·
Inability
of the old system to cope with the rising demands of data processing in the
department. For instance, increase in
the volume of transaction procession may make the system to be slow which
proves its inefficiency compared to the new system.
1.5 CONSTRAINTS;
·
Each
System must be configured individually to be able to access the database server,
·
Some
of the modules are not functioning because of the short time duration of
project completion which caused insufficient information gathering from the case
study being used.
·
The
application can only be used on a Microsoft windows operating system.
1.6 METHODOLOGIES:
Often times, new computer systems replace existing manual
systems, and the new systems may be replace after sometime. The process through which this change is
effected happens in series of stages and the whole process is called the “System
Life Cycle”.
A new system life cycle normally triggers some results such
as the perception of a business need, failure or limitations of system causing
dissatisfaction or heightened awareness of modern development. Whatever reason, it is the management who
will initiate the selection of a project for preliminary study of
investigation.
The stages involved in system life
cycle are:
·
Preliminary
Survey
·
Feasibility
Study
·
Investigation
and fact recording
·
Analysis
·
Design
·
Implementation
·
Maintenance
and Review
These stages will be examined in later chapters.
Methodology is simply the process through which structured
system analysis is carried out i.e. the different methods involved in system
design.
·
Providing
a recommended series of task to be carried out so that the Methods fit together
as a whole.
·
Leading
themselves to some degree of automation and the corresponding controls that go
with.
·
Providing
a number of well-defined and complementary in which to represent information
about important of the system aspect.
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