ABSTRACT
Warehouse management system is a project which aims in
developing a computerized system to maintain all the daily works of warehouse. This
project has many features which are generally not available in normal warehouse
management systems like facility of user login and a facility of admin login
through which the admin can monitor the whole system. It also has facility of an
online notice board where customers and workers can put up information about
workshops or seminars being held in our colleges or nearby colleges and
librarian after proper verification from the concerned institution. Organizing
the seminar can add it to the notice board. It has also a facility where
student after logging in their accounts can see list of books issued and its
issue date and return date and also the students can request the librarian to
add new books by filling the book request form. The librarian after logging
into his account i.e. admin account can generate various reports such as
student report, issue report, teacher report and book report. Overall this
project of ours is being developed to help the students as well as staff of
library to maintain the library in the best way possible and also reduce the
human efforts. The Programming language used in developing this application
software is Visual Basic.net 2012. It runs in Windows 98 to Latest windows 10.
TABLE OF CONTENTS
CHAPTER
ONE
INTRODUCTION:
1.1 BACKGROUND
OF THE STUDY
1.2 STATEMENT
OF THE PROBLEMS
1.3 OBJECTIVE
OF THE STUDY
1.4 SIGNIFICANCE OF THE STUDY
1.5 LIMITATION
OF THE STUDY
1.6 SCOPE OF THE STUDY
1.7 ASSUMPTION
OF THE STUDY
1.8
DEFINITION OF TERMS
CHAPTER
2
LITERATURE
REVIEW
2.0 INTRODUCTON
2.1 LIBRARY MANAGEMENT SYSTEM SOFTWARE
2.2 COMPUTER
SYSTEM
2.2.1 COMPONENTS OF COMPUTER SYSTEM
2.2.2 TYPES OF SOFTWARE
2.2.3 CLASSIFCATION OF
DATABASE
2.3 FUNCTIONS
OF INFORMATION SYSTEM
2.3.1 FUNCTIONS
OF AN INFORMATION SYSTEM
2.4 TYPES
OF INFORMATION SYSTEMS
2.4.1 TYPES OF
INFORMATION SYSTEM
2.5 MANAGEMENT INFORMATION SYSTEM
CHAPTER3
METHODOLOGY AND ANALYSIS OF THE EXISTING SYSTEM
3.1 GENERAL
DESCRIPTION OF THE EXISTING SYSTEM
3.2 FACT FINDING METHODS USED
3.2.1 PRIMARY
SOURCE
3.2.2 SECONDARY
SOURCE
3.3 OBJECTIVES OF THE EXISTING SYSTEM
3.4 ORGANIZATIONAL STRUCTURE
3.5 INPUT ANALYSIS
3.6 PROCESS ANALYSIS
3.7 OUTPUT ANALYSIS
3.8 INFOMATION FLOW DIAGRAM
3.9 PROBLEMS OF THE EXISTING SYSTEM
CHAPTER FOUR
DESIGN AND IMPLEMENTATION OF THE NEW
SYSTEM
4.1 DESIGN STANDARD
4.2
OUTPUT
SPECIFICATION AND DESIGN
4.3 INPUT DESIGN AND SPECIFICATION
4.3.1 STUDENT
FORM
4.3.3 NEWS
PAPER
4.4 FILE DESIGN
4.4.1 STRUCTURE
FOR FILE “STUDENT”
4.4.2 STRUCTURE
FORFILE “JOURNALS AND MAGAZINES FORM”
4.4.3 STRUCTURE
FOR FILE “BOOK”
4.4.4 STRUCTURE
FOR FILE “NEWS PAPER”
4.6 SYSTEM FLOWCHART
4.7 SYSTEM REQUIREMENTS
4.7.1 HARDWARE
REQUIREMENTS
4.7.2 SOFTWARE
REQUIREMENTS
4.8 PROGRAM FLOWCHART
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.1 SUMMARY
5.2 CONCLUSION
5.3 RECOMMENDATION
REFERENCES
APPENDICES
APPENDIX
– A: Splash Screen
APPENDIX
– B: Login form
APPENDIX
– C: Main form
APPENDIX
– D: Student form
APPENDIX
– E: Books
APPENDIX
– F: Magazines and
Journal entry
APPENDIX
– G SOURCE CODE
CHAPTER ONE
INTRODUCTION:
This chapter gives an overview about the aim, objectives,
background and operation environment of the system.
1.1
BACKGROUND OF THE STUDY
Library Management System is an application which refers to
library systems which are generally small or medium in size. Itis used by
librarian to manage the library using a computerized system where he/she can
record various transactions like issue of books, return of books, addition of
new books, addition of new students etc. Books and student maintenance Modules
are also included in this system which would keep track of the students using
the library and also a detailed description about the books a library contains.
With this computerized system there will be no loss of book record or member
record which generally happens when a non computerized system is used. In
addition, report module is also included in Library Management System. If
user’s position is admin, the user is able to generate different kinds of
reports like lists of students registered, list of books, issue and return
reports. All these modules are able to help librarian to manage the library with
more convenience and in a more efficient way as compared to library systems
which are not computerized.
1.2 STATEMENT OF THE PROBLEMS
The
problems found in the Library during Library operation was so much that there
were cases where books got missing, if it is not stolen by the student it may
be stolen by the staff, part of some books were turn, manual issuing of books
and cards, Unidentification of Books in its shelf, time required to record as
well as presenting an Information and also the cost of purchasing books, News paper
and Journals and Magazines, uneasy returning of books to the library.
Lack of effectiveness in their methods of
record keeping, further compounds the problem.
1.3 OBJECTIVE OF THE STUDY
The project aims and objectives that will be achieved after
completion of this project are discussed in this subchapter. The aims and
objectives are as follows:
1. To resolve book issue
2. To Request column for librarian for
providing new books
3. To create A separate column for
digital library
4. To provide Student login page where
student can find books issued by him/her and date of return.
5. To provide A search column to search
availability of books
1.4
SIGNIFICANCE OF THE STUDY
The significance of this study was to
help and give a benefit to the concerned group below.
This study will be beneficial to the
following:
Students and Staff: Through computerized library system,
they can easily find the books that they are looking for without going through
the traditional way of searching a library material. Convenience is more visible
for it is not time-consuming, resulting to a number of accomplished works.
Librarian: The
computerized library system would improve the monitoring capacities of those
who maintain the library. It would be easier to determine whether a
particular book is on-shelf or not. In addition, they can easily identify when
will the borrowed material be returned and if a borrower has failed to return
the book on its due date. Furthermore, the librarian would be much guided when
it comes to recognizing new inventory books, letting them arrange it promptly
and accordingly.
1.5 LIMITATION OF THE STUDY
1. Unavailability
of academic materials.
2. Transport
problem
3. Lack
of financial support
4. Lack
of Time
5. Unavailability
of programming software such as Visual Basic 6, and .Net.
1.6 SCOPE OF THE STUDY
This
research work will concentrate on Master entry (i.e. Department, course,
student registration, etc…), Users (Registration and login details), Serial
control, Transaction, records, tools and about menu which includes handling of
some queries like; updating library record, deleting library record and
searching for student and staff information via Rank, Department or ID as the
case may be. It is a case study of Spring Light Technology Library, Akwa Ibom
State.
1.7 ASSUMPTION OF THE STUDY
During the
process of data collection, information relating to Library Management System
was obtained from IBOM E - LIBRARY.
The information was collected from the admin staff during the course of my
industrial attachment. Hence, it is assumed that all the data collected are
correct and contains no false information.
1.8
DEFINITION OF TERMS
Library:
It is a department in an organization that deals with
Keeping tracks of book issued, returned and added to
library.
Management:
It is the co-ordination of all the resources of an
Organization
through the process of planning,
Organization,
directing and controlling
System: Physical
component of a computer that is used to perform certain task.
Data: Numbers, Text
or image which is in the form suitable for
Storage in or
processing by a computer, or an incomplete
Information.
Information: A
meaning full material derived from computer
data by organizing
it and Interpreting it in a
specified way.
Input: Data entered
into a computer for storage or processing.
Output: Information
produced from a computer after processing.
Information System: A
set of interrelated components that
collect (or
retrieve), process, store and
distribute
information to support decision
making and
control in an organization.
Library Management System: A library
management system, also known as an automated library system is software that
has been developed to handle basic housekeeping functions of a library.
1.
COMPUTER:-Computer
is an electronic device that accepts data as Input, processes data and gives
out information as output to the user.
2.
SOFWARE:-Software
is set of related programs that are designed by the manufacturer to control the
hardware and to enable the computer perform a given task.
3.
HARDWARE:- Hardware
is a physical part of a computer that can be touched, seen, feel which are been
control by the software to perform a given task.
4.
DATABASE:- Database
is the collection of related data in an organized form.
5.
PROGRAMMING:- programmingisa
set of coded instruction which the computers understands and obey.
6.
TECHNOLOGY:-Technology
is the branch of knowledge that deals with the creation and use technical and
their interrelation with life, society and the environment, drawing upon such
as industrial art, engineering, applied science and pure science.
7. Algorithm
: A set of logic rules determined
during the design phase of a data matching application. The ‘blueprint’ used to
turn logic rules into computer instructions that detail what step to perform in
what order.
8.
Application: The final combination of software
and hardware which performs the data matching.
9.
Data matching database: A structured collection of records or data that is
stored in a computer system.
10.
Data cleansing: The proactive identification and correction of data quality issues which
affect an agency’s ability to effectively use its data.
11.
Data integrity : The quality of correctness, completeness and complain
with the intention of the creators of the data i.e ‘fit for purpose’
12.
Enrollment : The process of an individual to
enroll aith an agency. Involves the initial collection of identifying
details.
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