TABLE OF
CONTENTS
CHAPTER ONE
1.0
INTRODUCTION
1.1
Statement of the Problem
1.2
Aims and Objectives of the Study
1.3
Purpose of the Study
1.4
Significance of the Study
1.5
Scope of Study
1.6
Constraints and Limitations
1.7
Assumptions
1.8
DEFINITION OF TERMS
CHAPTER TWO
2.0 Review of Related Literature
2.1 Procurement vs Acquisition
2.2 Model of the Acquisition Process.
2.3 Procurement systems
2.4 Procurement
process
2.5 Procurement steps
2.6 Procurement Quality
2.7 Public Procurement
2.8 Green Public Procurement
CHAPTER THREE
3.0 Methodology and Analysis of the Existing
System
3.1
Fact Finding Method / Methodology
3.2
Organizational Structure
3.3
Objectives of the Existing System
3.4 INPUT,
PROCESS AND OUTPUT ANALYSIS
3.4.1 Input Analysis
3.4.2 Process Analysis
3.4.3
Output Analysis
3.5
Information Flow Diagram
3.6
Problem of the Existing System
3.7
Justification For The New System
CHAPTER FOUR
4.0
System Design, Testing and Implementation
4.1
Design Standards
4.2
Output Specification and Design
4.3
Input Specification and Design
4.3.1 File Design
4.4
Procedure Chart
4.5
System Flow-chart
4.6
System Requirement
4.6.1
Hardware Requirement
4.6.2
Software Requirement
4.6.3 Operational
Requirement
4.6.4 Personnel
Requirement
Chapter Five
5.0 Implementation
5.1
Design Standards
5.2
Program Design
5.2.1 Program
Flow-chart
5.2.2 Pseudo Code
5.4
User Training
5.5
Cutover Process
5.6
Documentation
5.7
Program Documentation
5.8
User Documentation
CHAPTER SIX
6.0
RECOMMENDATION, SUMMARY AND CONCLUSION
6.1
Recommendation
6.2
Summary
6.3
Conclusions
REFERENCES
CHAPTER ONE
1.1
INTRODUCTION
Material Procurement can be
defined as the purchase of goods or services at a total cost of the optimum
possible in the correct amount and quality of procurement. These goods and
services are also purchased at the right time and location to express profit or
the use of Government, business, business, or individuals by signing a
contract.
The process of acquisition of
goods or services that are required as a raw material (direct procurement) or
for operating purposes (indirect procurement) a company or a person might call
acquisition. The procurement process involves not only the purchase of
commodities, but also the quality and quantity of controls. Typically,
providers are listed and pre-determined by the contracting company. This makes
the smoother process, the promotion of a good relationship between the buyer
and the supplier.
The synonyms for procurement,
which are the gain, purchase, and acquire, can shed light on the meaning of
procurement. The procurement process may vary from company to company, and a
Government entity can have a slightly different procurement process compared to
a private company.
Acquisitions can also be
defined simply as the procedure in which the goods or raw materials are
purchased when prices are low. Procurement is advantageous if the goods are
purchased in large quantities. E-procurement is another method of electronic media is used for
the acquisition or purchase of goods. Everything is processed electronically,
the search for the right bidder delivery and payment. The procurement procedure
may vary depending on the product and the uses of the product. Health team must
be efficient and reliable, and the procurement process is carried out carefully
in order prevent the defective equipment purchase. Another important factor
that usually includes definitions of the procurement is the amount purchased
the product. This is important because the quantity of purchased goods is
inversely proportional to their cost.
Thus,
acquisition is a process that is carried out by the company almost every
individual and for their own personal benefit or benefits, involving the
purchase of commodities by choosing the appropriate provider.
1.2
Statement of the Problem
Most company’s are suffering
some set backs due to their procurement system. Most often low quality goods
are purchased and they end up loosing money. Also at times, they lack a steady
supply, resulting to lack of materials for production, hence the need for
computerization of bill of material processing system.
1.3
Aims and Objectives of the Study
The main objective is to computerized bill of material
processing system of business transactions. This will help the manager know
when to make purchases of items, ascertain the exact number of each items or
stock available, to ascertain the materials that are either mostly or sparsely
used as well as knowing the exact number of each material or items that are
lacking thereby helping to improve workflow in the organization. Moreover to
reduce time wasted in data processing and information retrieval. And finally to
improve management activities, which will lead to improved productivity,
accountability and business management of the organization.
1.4
Purpose of the Study
This
purpose of this study is to design a computerized bill of material processing
system for a company. This will help in monitoring their material procurement.
1.5
Significance of the Study
The project is aimed at designing, a new better alternative
system to help the organization in material procurement thereby making the
management system to be more effective. Also the software designed will help
management to: -
(a)
Maintain a database of materials
procured.
(b)
Safeguard data and information in
the system.
(c)
Reduced workload in the present
system.
(d)
Keep accurate record on material
procurement
(e)
Reduce time wasted in data
processing.
1.6
Scope of Study
This project work is designed to cover all aspect of purchases
of materials in a company. The system incorporates materials procurement
recording and stock taking.
1.7
Constraints and Limitations
During the process of this
research work some drawbacks were encountered while trying to get adequate
needed data and information.
They include the reluctance of
the management of the firm under study to release vital information, which they
feared would jeopardize the security of the organization. And secondly, time
and financial constraints which had great influence to this work.
1.8
Assumptions
It
is assumed that all information gathered with respect to material procurement
management information system is correct as implemented by computers.
1.9
DEFINITION OF TERMS
Procurement:
It can be defined as the purchase of goods or services at a
total cost of the optimum possible in the correct amount and quality of
procurement.
Receipt: Receipt is the
process of accepting from sources, all materials or items used in the
organization.
Issue: This is the process of giving
out items from store to various departments in the organization.
Computer Program: This is a set of
instruction that guides the computer on the action to perform.
Flowchart: This is graphical
representation of step by step by which computer can follow to execute a
task.
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