TABLE OF CONTENTS
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND
OF THE STUDY
1.2. Statement of
Problem
1.3. OBJECTIVE OF STUDY
1.4. SIGNIFICANCE
OF THE STUDY
1.5.
SCOPE/LIMITATION OF THE STUDY
1.6. DEFINITION OF TERMS
CHAPTER TWO
LITERATURE
REVIEW
2.0
INTRODUCTION
2.1. CONCEPTUAL
FRAMEWORK
2.2. PAYROLL SYSTEM
2.3. MANUAL PAYROLL
SYSTEM
2.4. E-PAYROLL SYSTEM
2.4.1. THE ADVANTAGES
OF AN EPAYROLL SYSTEM
2.5. OTHER REVIEWS OF PAYROLL SYSTEM
CHAPTER
THREE
SYSTEM
DESIGN
3.1.0
INTRODUCTION
3.2.0 SYSTEM
REQUIREMENT SPECIFICATION
3.3.0
SYSTEM DESIGN
3.3.1
LOGICAL
DESIGN
3.3.2
INPUT DESIGN
3.2.1
OUTPUT DESIGN
3.2.2
MENU DESIGN
3.2.3
USE CASE DIAGRAM
3.2.4
ACTIVITY DIAGRAM
STRUCTURE OF DATABASE
3.3.0 STRUCTURE OF DATABASE DESIGN
CHAPTER
FOUR
SYSTEM
IMPLEMENTATION
4.1.0
INTRODUCTION
4.2.0
FEATURES OF
IMPLEMENTATION LANGUAGES
4.3.0
SYSTEM TESTING
STRATEGIES
4.3.1
UNIT TEST
4.3.2
INTEGRATION
TESTING
4.4.0
TARGET COMPUTER
SYSTEM REQUIREMENTS
4.5.0
SOFTWARE
MAINTENANCE ISSUES
4.5.1
CORRECTIVE
MAINTENANCE
4.5.2
PREVENTIVE
MAINTENANCE
4.5.3
ADAPTIVE
MAINTENANCE
CHAPTER FIVE
5.0 INTRODUCTION
5.1 CONSTRAINTS
OF THE STUDY
5.2 SUMMARY
5.3 CONCLUSION
5.4 RECOMMENDATIONS
CHAPTER
ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
A
payroll is a company's list or
records of its employees, which is often used to refer to the total amount of
money that a company pays to its employees.
A payroll system
is software which organizes and arranges all the tasks of employee payment and
the filing of employee taxes (Wikipedia). These tasks may include keeping
tracking of hours, calculating wages, withholding taxes and deductions,
printing and delivering checks and paying employment taxes to the government.
Payroll software plays several roles for the user, the employees and the
company, such as: giving you supper easy ways to manage employee calendar (e.g,
sick
leave, absences and overtime), gives you latest tax updates you
when by notifying you when the updates arrive, allows you to
quickly and easily generate payslips for all your employees, serves as a
reminder. Payroll also makes deductions from employees’ wages
for taxes, wage garnishment, health and life insurance, spending accounts and
retirement investments. Payroll works with your accounting department to ensure
that wage deductions and other payroll expenses are paid and properly reported.
1.2. Statement
of Problem
Manual systems of payroll always put
pressure on people to be correct in all aspect of their work. With manual
systems the level of service is dependent on individuals and this puts a
requirement on management to run training continuously for staff to keep them
motivated and to ensure they are following the correct procedures. It can
be all too easy to accidentally switch details and end up with inconsistency in
data entry or in hand written orders. This has the effect of not just
causing problems with customer service but also making information unable be
used for reporting or finding trends with data discovery. Reporting and checking
that data is also a problem and can be time consuming and expensive.
Other problems caused by the manual
payroll system are:
Ø Inconsistency
in data entry, room for errors, miskeying information.
Ø Large
ongoing staff training cost.
Ø System
is dependent on good individuals.
Ø Reduction
in sharing information and customer services.
Ø Time
consuming and costly to produce reports.
Ø Lack
of security of data.
Ø Duplication
of data entry.
1.3. Objective of Study
The objectives of this study is to
design a computerized payroll system for an organization,
Ø To
design a computerized system for calculating basic salary and allowance of
staff.
Ø To
design a computerized payment platform.
Ø To
design a system that accurately stores employee data and retrieves payment history
when needed.
Ø To
design a computerized system for tracking vacation time, maternity and
paternity leave.
1.4. Significance
of the study
The study will aid in
reducing errors, fraud, increase speed and also aid growth in organizations if
successfully implemented. Manual payroll systems in organizations will be
totally eliminated with this computerized system in place. The study will also
serve as a guide to other student researchers who may want to conduct further
research on the subject matter. Findings and recommendations from this system
will aid in developing newer versions to serve optimally.
1.5.
SCOPE/LIMITATION OF THE STUDY
The scope of this study
is centered on the design and implementation of an epayroll system.
Limitation
Financial constraint- Insufficient fund tends to obstruct the efficiency of the
researcher in sourcing for the relevant materials, literature or information
and in the process of data collection (internet, questionnaire and interview).
Time constraint- The researcher will at the same time
engage in this study with other academic work. This consequently will cut down
on the time devoted for the research work.
1.6. DEFINITION OF TERMS
A payroll: is a company's
list or records of its employees, which is often used to refer to the total
amount of money that a company pays to its employees.
A
payroll system: is software which
organizes and arranges all the tasks of employee payment and the filing of
employee taxes.
Payslips: a
note given to an employee when they have been paid, detailing the amount of pay
given and the tax and insurance deducted.
Employer: a
person or organization that employs people.
Employee: a
person employed for wages or salary, especially at nonexecutive level.
W-4 tax form:
is a form completed by an employee to indicate his or her tax situation (exemptions, status,
etc.) to the employer. The W-4 form tells the employer the correct
amount of tax to withhold from
an employee's paycheck.
Internal
Revenue Service (IRS): A United States government agency that is
responsible for the collection and enforcement of taxes.
Social
Security Administration
(SSA): is an independent agency of the United States federal government
that administers Social Security, a social insurance program consisting
of retirement, disability, and survivors' benefits.
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