ABSTRACT

This study, titled “Accounting System in Agricultural Development Project in Nigeria: A Case Study of Kwara State Agricultural Development Project (KWADP)”, investigates the accounting framework employed by KWADP to enhance agricultural development in the region. The research aims to evaluate the efficiency of the accounting system, identify weaknesses, and recommend improvements to ensure better financial management and accountability. 

The study adopts a case study research design to provide an in-depth understanding of the accounting practices within KWADP. Primary data was collected using structured questionnaires, targeting relevant stakeholders involved in the organization’s financial processes. The responses were analyzed using frequency distribution tables, enabling a clear presentation of the data. 

The research findings reveal a comprehensive overview of KWADP's historical background, focusing on its financial documents, payroll management, and the inherent weaknesses in salary processing and financial accountability. Despite challenges such as inadequate preparation of financial statements and limited internal auditing mechanisms, the accounting system employed by KWADP is deemed functional. However, it requires targeted modifications to meet the evolving demands of effective financial management in government-funded agricultural initiatives. 

The study concludes that while the accounting system at KWADP aligns with broader government accounting practices in Nigeria, significant improvements are necessary to enhance its effectiveness. Recommendations include the rotation of accounting staff, increasing the workforce in the internal audit department, and introducing computer systems to streamline accounting processes. Additionally, ensuring proper separation of duties in salary preparation and payment is emphasized to improve transparency and minimize errors. 

 

The research highlights the dynamic nature of accounting systems, emphasizing the need for continuous review and updates to maintain relevance and efficiency. Institutionalizing periodic internal audits and adopting modern accounting technologies are recommended to strengthen financial control and accountability within KWADP. 

This study contributes to understanding the role of robust accounting systems in agricultural development projects and underscores the importance of sound financial practices in achieving organizational goals. The findings and recommendations are applicable not only to KWADP but also to similar government-funded projects across Nigeria. 

 

TABLE OF CONTENTS

Title page                                                                         i

Certification                                                                     ii

Dedication                                                                       iii

Acknowledgment                                                             iv

Table of contents                                                             v

CHAPTER ONE

1.1   Introduction

1.2   Aim and objective of study

1.3   Scope and limitation of the study

1.4   Purpose of the study

1.5   Organization of the study

CHAPTER TWO

LITERATURE REVIEW

2.1   Accounting system source of financial information

2.2   Users of accounting information

2.3   Criteria the accounting system should meet

2.4   Accounting record

2.5   Functions of accounting department

CHAPTER THREE

RESEARCH METHODOLOGY

3.1   Data analysis and presentation history of Kwara State Agricultural Development Project

3.2   Financial and document and records

3.3   Receipt and payment

CHAPTER FOUR

DATA PRESENTATION AND   ANALYSIS

4.1   Source of data collection method

4.2   Research design

4.3   Data analysis

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION

5.1   Summary

5.2   Conclusion

5.3   Recommendation

Bibliography

CHAPTER ONE

1.1    INTRODUCTION

Government accounting is the process of recording, analyzing, summary; communication and interpreting financial information abut government in aggregate and in details, reflecting all transactions involving the receipts, transfer and disposition of government funds and property. This is the effect it his laid down in the audit ordinance in 1956 and the finance control and management ordinance of 1958. The provision of these two ordinances of 1958. The provision of these two ordinances have be integrated and additional provision were made in the constitution of federation of Nigeria (1963).

The purpose of this project however is to determine the effectiveness and appropriateness of accounting in government establishment in order to support its continued use and hence modify its system as necessary.

To this effect, the accounting system of typical government establishment (in this case Kwara Agricultural Development Project Ilorin) has been analyzed in full nor a long period has, less attention has been paid to the government accounting system which make it almost impossible to notice defects.

The study will be a sort of X-ray on the government accounting systems, so as to any defection from the government accounting systems so as to any defection from the provision of the ordinance, as well as suggest reasonable improvement on the existing system.

 

1.2   AIM AND OBJECTIVE

The aims of this write up are in the three fold which are in

-       To highlight the importance of accounting system in agricultural development project

-       To emphasis accounting obligation expected to every government accounting officers and their subordinate

-       To appraise the government accounting system in general and that of agricultural development project in particular (ADP)

 

1.3   SCOPE AND LIMITATION OF THE STUDY

The study is designed to reveal the accounting system of a typical government establishment.

However, as stated earlier on, the study will be limited to the accounting system in Kwara Agricultural Development Project. To this effective, chapter three will be used to analyze the outcome of the finding. Hence, chapter three covers the following aspect:

i.      History of Kwara Agricultural Development Project

ii.     Financial Documents and records

iii.    The forms of receipts and payment

iv.    Area office and the store accounting

1.4   PURPOSE OF THE STUDY

The purpose of this on “Accounting system was through personal interview and company record.

The purpose of the study focused on planning section capital budget section and financial analysis handled by the financial control section on main finance department and also.

-       To highlight the important of accounting system in agricultural development project.

-       To emphasis accounting offices and  their subordinate.

-       To appraise the government accounting system in general and that of agricultural development in particular (ADP)

-       To determine the effectiveness and appropriateness of accounting in government establishment in order to support its continued use and hence modify its system as necessary.

-       The study will be a sort of X-ray on the government accounting system so as to notice any deflection form the ordinance, as well as suggest reasonable improvement on the existing system.

 

1.5   ORGANIZATION OF THE STUDY

This research work is divided into four chapters. Chapter one contains introduction, aim and objectives of the study, scope and limitation of the study, purpose of the study, organization of the study.

Chapter two contain (literature review) accounting system information, criteria the accounting system should meet accounting records, functions of accounting department, references.

Chapter three contain History of Kwara Agricultural Development Project, Financial Documents and records, Receipts and payment, Area office and the store accounting, weakness of the system, references.

Chapter four contains summary, conclusion and recommendation, reference. Bibliography.