ABSTRACT
This
study focused on “modern office equipments and their contributions to the
success of a business organization (a case study o f NNPC Enugu) to achieve
this purpose some research questions were raised and a review of related
literature was made. The survey research design was adopted in this study. The
population of the study includes workers, and management of NNPC Enugu depot. A
sample of 150 respondents and random sampling technique was used in selecting
the workers in a particular unit of the organization. Data for the study were
obtained from both the primary and secondary source. Personal interview was
also employed to confirm the responses. The data generated from this study were
analyzed using simple percentage, table rating scales and mean scores. The
major findings showed that the modern office equipments contribute immensely to
the success of business organizations like NNPC Enugu depot. Based on these
findings, the researcher recommended: Acquiring of standby generating sets,
provision of spare parts and qualified staff to facilitate productivity in the
organization.
TABLE
OF CONTENTS
Title
page i
approval page ii
Certification iii Dedication iv
Acknowledgement
v
Table
of Contents vii
Abstract x
CHAPTER ONE
INTRODUCTION
1.1 Background of Study 1
1.2 Statement
of the problem 4
1.3 Purpose
of the study 5
1.4 Research
Questions 6
1.5 Significance
of the study 7
1.6 Scope
of the study 7
1.7 Definition
of terms 8
CHAPTER TWO
LITERATURE REVIEW
2.1
Definition of modern office equipment 10
2.2
Types of office equipment 11
2.3
Sources of acquiring office equipments 14
2.4
Determine the training needs for
operators 15
2.5
Designing of training program for
operators 16
2.6
Maintenance of office equipments 18
2.7
Advantages of using modern office
equipment
19
2.8
Disadvantages of using modern
office
equipment
21
2.9
Summary 23
CHAPTER THREE
3.1
Research Methodology 25
3.2
Population 25
3.3 Sampling
techniques/samples size 26
3.4 Method
and source data collection 26
3.5 Tools
for data analysis 26
CHAPTER FOUR
4.1 Data Presentation and Analysis 28
4.2 Discussion of finding 31
CHAPTER FIVE
Summary,
Conclusion and Recommendation
5.1 Summary 32
5.2
Conclusion 33
5.3
Recommendations 34
5.4 Limitations
of the study 36
5.5 Suggestions
for further studies 36
References 37
Appendix
1 38
Questionnaire 39
CHAPTER
ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
The
use of modern office equipment is inevitable to offices in this modern era-
until the 15th century. Before the advent of typewriters,
publication of business documents was a difficult job and bored mostly to
secretaries because everything has to be handwritten.
With
time and technological growth, business organizations witnessed information
overload due to over increasing commercial transactions. Business therefore,
needs technology to turn out words effectively, efficiently and continuously.
These days, the world of work is
changing fast, as we approach the new millennium
modern equipment are fast replacing manual machines in the workplace, computer automated machines
have gradually taken the work of men. With the level of sophistication and cut throat
competition in our society, nobody is resting on their oars in the new
technological age.
Before now, most
employers of labour needed all kinds of categories of workers. Some were
trained on the job, while others came as experts. In the factories, people were
employed in their thousands to do all kinds of jobs. Production machines,
acquired long age, took time to warm up for use while workers took their turn
in churning out the large number of workforce.
Most
management, employers of labour are of the view that the introduction of high
technology to the workplace has made the work easier, faster, saves time and
cost, especially on overhead, better than employing a multitude with no result.
Again,
with the introduction of new technologies, business men have been saved from carrying
huge sums of money all over the place, the advent of electronic fund transfer is
a pointer to this topic.
The
use of internet, E-mail, pagers, digitized telephone services, mobile phones,
answering machines have made the job of executive, top managers less cumbersome
and communication gap has been bridged with the popularization of these
gadgets. Business and transactions can be discussed through these
services.
Even
in terms of society for the workplace it is common feature in some big
organization to mount circuit television, to monitor movement of people. Big
time executive also use close circuit television to wade off intruders and
those they don’t want to see, with this, productivity is thus enhanced.
BRIEF HISTORY OF
NIGERIAN NATIONAL PETROLEUM CORPORATION (NNPC) ENUGU DEPOT
NNPC
(Nigerian National Petroleum Corporation) depot Enugu is located at Emene in Enugu
East local government of Enugu state. Commissioned on 25th August,
1979 by the military Administration of the then Anambra state Col. D.S
Abubakar.
It
has a total capacity of 12 million liters of petroleum products. It has only
three by products in stock which include Premium Motor Sprit (PMS) otherwise
called petrol, Dual Purpose Kerosene (DPK) and Automobile Gas Oil (AGO) ago or
diesel for onward distribution to her customers the oil marketing companies.
Enugu
depot has a total number of six departments namely: Administrative, sales,
security, accounts operation and safely departments with a total workforce of
250 workers. Each department is managed by the head of such department who
equally reports to the depot manager who is the overall boss.
1.2 STATEMENT OF THE PROBLEM
In
a developing country like Nigeria, the use of modern office equipment in the
office is still minimal because they lack the technical know how to put the one
their disposal to good use. Lack of stilled manpower to update and maintain already
acquired machines. Besides, constant power failure from the public electricity
supply has not helped matters in any way.
More
over, some office worker especially secretaries sees the technological
improvement as a challenge and also as threat to their job. These problems and
anxiety in the minds of office workers, is likely to lead to a drastic
reduction in production in most office.
Finally, this situation
calls for serious policies by management dealing with the problem, which
psychologically destroys the mental and emotional state of workers.
1.3 PURPOSE OF THE STUDY
For every act, there
must be a reason and in light of this, the purposes of this study are:
1. To discover what office equipment is all about.
2.
To identify the contributions of modern
office equipment on the success of business organization.
3.
To examine the training needed for the operation
of these office equipment.
4.
To identify how to maintain them in the
office.
To
discover the problems associated with the use of these equipment.
1.4 SIGNIFICANCE OF THE STUDY
The significance of
this study “modern office equipments and their contributions to the success of
a business organization, a case study of NNPC Enugu depot” is that it will
create awareness as well provide information on the roles these modern office
equipment plays in seeing that NNPC Enugu depot achieve their goals and also
meet up the standard. It is also recommended to the society in general and
whosoever wishes to achieve efficiency on prudent.
1.5 RESEARCH QUESTION
1.
What is office equipment all about?
2.
Do these modern office equipment actually have any contribution on the success of business organization?
3.
Do the operation of these modern
equipment need any training program?
4. Do these modern office equipment require proper maintenance?
5.
Is there any problem associated with the
use of these modern equipment?
1.6 SCOPE OF THE STUDY
The researcher is
concerned with the contributions of modern office equipment to the success of
business organization with particular reference to Nigerian National Petroleum
Corporation (NNPC) Enugu depot in Enugu east local government area in Enugu state.
1.7 DEFINITION OF TERMS
v Office:
it is a place /room /building where clerical duties are carried out.
v Modern: involving
up-to-date techniques or equipment. it is also refers as most recent or current
v Equipment: the
tools / items needed for a particular purpose. In order words, it also means
things that are needed to carry out work / job in the office; it could be
electrical or manual.
v Researcher: person
that carry out the piece of work.
v Accuracy:
error free presentation.
v Machine:
a device with an electrical power attached to it used in office production.
v Crude/Manual:
equipment that require physical exertion of energy to operate.
v Efficiency:
prompt delivering of jobs.
v Business:
knowledge of commercial procedures i.e. buying and selling.
v Operation:
the manner in which business is carried out.
v Production:
output, increase in manpower.
v NNPC:
Nigerian National Petroleum Corporation
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