ABSTRACT
This
research focused on the Design and Implementation of Automated Students School
Fees Payment using Akwa Ibom State Polytechnic, Ikot Osurua as a case study. It
aims at creating a system whereby student’s school fees can be loged into the
school’s bank account electronically. The manual system of paying school fees had
to do with physical handing over of cash or money paid by students to the
school which was dangerous and prone to armed banditry. The new system enables
cash to be transferred from the bank to the school bank account which is faster
and safer than doing it manually. With this method, the bursary
department/school management is being relieved from some financial antagonisms
and having the total satisfaction to acumen. Students who pay their monies also
scarce themselves from being scared by criminals and as such protect their
fees. Data for this research were both from primary and secondary sources,
which include, books, journals, internet, school vouchers and of course the
interviews. The programming language employed for this research program design
was visual basic (VB) language because it is easier, to code and less case
sensitive. The research was implemented with the installation of the program at
the case study for careful observation.
TABLE OF CONTENTS
Pages
Title page - - - - - - - - i
Certification - - - - - - - - - ii
Dedication - - - - - - - - - iii
Acknowledgment - - - - - - - - iv
Abstract - - - - - - - - - v
Table of contents - - - - - - -
vii-viii
CHAPTER ONE –
INTRODUCTION
1.0 Introduction - - - - - - - 1-2
1.1 Theoretical Background - - - - - - 2-3
1.2 Statement of the Problem - - - - - - 3-4
1.3 Aims and Objectives of the Study - - - - 4
1.4 Significance of the Study - - - - - - 4
1.5 Organization of the Research - - - - - 5
1.6 Scope of the Study - - - - - - - 5
1.7 Limitation of the Study - - - - - - 5-6
1.8 Definition of Terms - - - - - - 6-7
CHAPTER TWO –
REVIEW OF RELATED LITERATURE
2.0 Introduction - - - - - - - - 7
2.1 Automated Payment: An Overview - - - - 7-0
2.2 Types of Automated Payment - - - - - 10-12
2.3 Challenges of Automated Payment in Nigeria - - 12-13
2.4 Impact of Automated Students School Fees Payment System in Akwa
Ibom State Polytechnic - - - - - - 13
CHAPTER THREE –
SYSTEM ANALYSIS AND DESIGN
3.0 Introduction - - - - - - - 14
3.1 Research Methodology - - - - - - 14-15
3.2 System Implementation - - - - - - 15-16
3.3 System Design - - - - - - - 16
3.3.1 Input and
Output Design - - - - - - 17-19
3.3.2 Algorithm - - - - - - - - 20
Program
Flowchart (Appendix A) - - - - 21
CHAPTER FOUR –
SYSTEM IMPLEMENTATION AND
DOCUMENTATION
4.0 Introduction - - - - - - - - 22
4.1 System Design Flowchart - - - - - 22
4.2 Choice of Programming Language - - - - 23
4.3 Programming Environment - - - - - 23
4.4 Analysis of Modules - - - - - - 23
4.5 Implementation Codes - - - - - - 23-24
CHAPTER
FIVE – SUMMARY, CONCLUSION AND
RECOMMENDATION
5.0 Introduction - - - - - - - 25
5.1 Constraints of the Study
5.2 Summary - - - - - - - - 25
5.3 Conclusion - - - - - - - 25
5.4 Recommendation - - - - - - - 26
References - - - - - - - - 27
Appendix A – Program Flowchart
Appendix B – Program Source Code
Appendix C – Input and Output Format
CHAPTER ONE
INTRODUCTION
1.0
Introduction
The essence for
one going to school is for better survival tomorrow wherein becoming what he or
she is capable of becoming what he or she wants in life. And the desire of
knowledge is the natural feeling of mankind and every human being whose mind is
not debauched will be willing to give all that is required of him or her to get
knowledge.
It is on this
basic idea that knowledge oriented organization (school) has been set up as a
ground for people to go in and learn in respond to paying for their acquired –
knowledge for tomorrow’s success.
According to
Oxford Dictionary of Current (6th Edition), fee is defined as an
amount of money that one pay for professional services.
Simply put, school
fee is that fixed interval payment made by a student or students to the school
he or she attends.
From the definition,
one can outline that school fee payment supposed to be in a regular interval
that is timely, although sometime may not be that ready by the student due to
some financial lapses.
Financial lapses
poses a lot of problems to school management because of some pressing needs.
However, when students refuse to pay their school fees on time the school
management seems to lack money in the purse which at this render the management
ineffective.
Apart from the
management being ineffective financially, students also face barriers by not
being allowed to write their examinations which is one of the academic
frustration or setback. Using computer – based system for fees payment
necessitated this research in order to help solve this problems of either
delayed fee payment, or the student not paying at all or the fee being
misused/mismanaged or entangled with criminal attack either on the side of
student at the course of payment or the side of bursary department/school
management.
Using Akwa Ibom
State Polytechnic, Ikot Osurua, Ikot Ekpene as a case study, the research has
the intention of creating a software that could process students school fees
payment to Akwa Ibom State Polytechnic bank accounts and electronically lodging
individual students fees indicating name, department, registration number,
level/class, date of payment, amount of money paid, academic session/semester/
bank’s name, account number, phone number, school name and other personal
records etc. This will enhance prompt payment and safe delivery and
automatically stop the management and students from being frustrated
financially and otherwise.
1.1
Theoretical Background
Before, now,
people/students often embraced technological changes with the fear of the
unknown and as such decided to carryout activities their usual way (manually).
However, the 21st
century came with a lot of challenges that only the use of computer can solve
problem effectively. Electronic/Automated payment of student school fees in any
school would boost the school management morale and therefore increase
productivity. However, this supports the mash low’s theory of management which
is of the view that metrication of an organization financially will bring
increase in productivity.
Therefore, the
payment of student school fees in a particular school enhance the productivity
of such school for both the management and students as well, even as a computer
– based system is used for such payment for easiest and fastest mode of
operation as well as accurate security and good financial management; which
Akwa Ibom State Polytechnic is operating now.
1.2
Statement of the Problem
The problems
encountered with the manual method of school fees payment is viewed from two
perspectives, the school managements problems and the students problem.
The school
management problems have to do with the processing of students information
about their paid fees with mistakes and come out with sum total and grand total
amount of the paid fee from each class, department or across all the students
who paid as a whole.
The student
problems on the other hand have to do with the embarrassment from the bursary
department, such as wasting of time, mistake made in the receipt and criminal
threatening and being driven out from the examination hall for not showing
evidence of school fee receipt or even after paying shortly before the
examination.
1.3
Aim and Objectives of the Study
The aim of this
study is to determine the relationship between the manual and automated student
school fees payment system in Akwa Ibom State Polytechnic, Ikot OSurua.
§ The objective of this study is to create on
automated-based system for students school fee payment
§ To determined the conversion of manual system of
school fees payment to computerized/automated method to ease the stress of
students information processing during payment.
1.4
Significance 0f the Study
This
research work would help the management and students of Akwa Ibom State
Polytechnic to have a better knowledge of operating on the method of automated
students fees payment and how this can be effective through practical aspect of
the device. It is obvious that the manual system is slow in operation and also
ineffective in service.
The
in-convenience brought about by the manual system could be over-whelmed by the
use of more effective and advanced system. In other words, an automated system
minimize time delay procedures during students fee payment.
1.5
Organization of Research
The research study
has been arranged in the following order. Chapter one contains the
introduction, theoretical background, statement of the problems, objectives of
the study, organization of research, scope of the study, limitation of the
study and definition of terms. Chapter two focused on the relevant literature
review. Chapter three is concerned with the system design with emphasis on
design, algorithm and flowchart. It also explains the development of the new
automated students school fee payment system in Akwa Ibom State Polytechnic,
Ikot Osurua. Chapter four is the system implementation which gives the
direction of the system and analysis of modules.
Chapter five
centered on summary recommendation and conclusion
1.6
Scope of the Study
This study is
restricted to Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene and no
other firm. Data used for the study were gotten from the case study only
(Akwapoly). It focused on automated student’s school fee payment only.
1.7
Limitation of the Study
The problems encountered during the course
of carrying out this research include:
i.
Time for the
research was too short couple with other academic work.
ii.
Lack of fund to
take care of transportation and other expenses.
iii.
Lack of access to
research materials on the topic in the polytechnic and public libraries.
iv.
The polytechnic’s
bank and bursary department were not liberal enough to give out information about their
activities concerning student’s school fees payment.
1.8
Definition of Terms
To
do away with ambiguity, the following terms are hereby defined for easy
comprehension.
i.
Design: In
this context, it has to do with the coding of the program (software).
ii.
Fee:
A fixed regular amount of money made by the school organization/management to a
student.
iii.
Automated Payment:
This is also known as electronic/computerized payment. It is the introduction
of computer for easy disbursement of student fee payment to the school
management/organization.
iv.
Basic Fee:
It is fixed payment by students based on their level/class or programme offers.
v.
Sum Total Pay:
This is the amount gotten by summing all the fees paid together.
vi.
Total/Grand Total:
This is the overall amount of money which a student or students has to pay
before official clearance for graduation. It is also the total fee-based
analysis/report which must be made at the bursary department to the school
management and that of bank to justify student’s fees total inflow for decision
making.
vii.
File:
This can be defined as complete collection of related records or information.
viii.
Data Base:
This is a collection of data organized to service many application at the same
time by storing and managing data so that they appears to be in one location.
ix.
Computer: This
is an electronic device or programmable machine that is capable of accepting
data as input, process the data, store them and sent out the result of the
processing as output according to logical instruction given by the user.
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